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HomeMy WebLinkAbout1995-10-02 Min - Board . REGULAR MEETING October 2, 1995 In accordance with District Code Section 2.08.010. the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested pat1y upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn, Dave Rully and Scott Terrell. CONSULTANTS PRESENT:Consulting Engineer Keith Sauers and Attorneys Christina Bark and Steve Gross. OTHERS PRESENT.- Oz Butterfield of Truckee Sanitary District; Hirschdale residents Duane and Diane Brunson, Bill Austin, Bruce Waltrip, Miriam and John Minnis, Ron and Virginia Legg, Jamie Cole and Tony Rivara. HIRSCHDALE WATER SYSTEM - CONSIDERATION OF OPTIONS - CONSIDERATION OF . FINANCING AND RATES - CONSIDERATION OF AWARD OF CONTRACT FOR WATER TREATMENT PLANT PROJECT It was not possible to do an exhaustive analysis of the various options for solving the water quality problem in Hirschdale since the last Board meeting. However, the options have been reviewed in the fairly recent past and it is believed that the most feasible option is construction of the treatment plant. Director Hemig moved that the District move forward with construction of the treatment plant as soon as possible and directed that a public hearing to discuss Hirschdale water rates be scheduled. Further, he suggested that the rate selected as the appropriate charge for Hirschdale water customers be the District's Zone 11 water rate. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. Discussion ensued and questions asked by several Hirschdale residents were answered. Thereafter, Director Maass moved that the Board award the construction contract for the Hirschdale Water Treatment Facilities Project to the low bidder, David C. Schott Construction of Paradise, California in the amount of $162,000. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Sutton seconded, that the Board set a public hearing to consider Hirschdale water rates for 7:30 PM at the November 6, 1995 Board meeting. All . Directors, aye, by voice vote. SO MOVED. On November 6, the Board will also contemplate amending Resolution 8378 to reflect that 1012195 Page 1 • Hirschdale residents shall be treated no differently than other District water customers. They shall not be subject to assessments required to provide for any utility system improvements necessary to serve the territory and the costs of maintaining and operating such system. Also on November 6, the Board will consider Sauers Engineering's request for an increase in the construction engineering and inspection fee. PUBLIC INPUT There was no public input. TRUCKEE SANITARY DISTRICT RIVER CROSSING PROJECT; POSSIBLE DIRECTION The District has been approached by Truckee Sanitary District to participate in the construction of a utility bridge across the Truckee River. TSD is replacing a deteriorated bridge and sewer pipeline crossing over the river and is offering other utilities and agencies an opportunity to utilize the bridge by sharing in the project costs. The projected cost to the District is $170,000. There would be no immediate benefit to the PUD; however, a pipeline crossing in this area could lend itself to future construction of a pipeline connecting the new Glenshire Drive well to the downtown water system. Director Maass moved, and Director Aguera seconded, that the Board respectfully decline to participate in the TSD river crossing project because of other pressing projects and limited District funds. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. • CONSIDERATION OF A CONTRACT CHANGE ORDER FOR THE SOUTHSIDE WELL NO. 2 PROJECT Contract Change Order No. 1 is for the substitution of a new pump and motor in lieu of remanufacturing and reusing the existing pump and motor. The result will be a savings of$9,600. Director Maass moved, and Director Aguera seconded, that the Board approve Schott Construction's Contract Change Order No. 1 on the Southside Well No. 2 Rehabilitation and Related Work Project which will reduce the contract by$9,600. All Directors, aye, by voice vote. SO MOVED. REPORT ON TIMBER HARVEST OPERATION CHY Company is suggesting that the District postpone the Fall removal of dead and dying trees from the McGlashan property and combine the harvest of dead and dying trees with the proposed green tree harvest in the Spring. It was noted that unknown and unauthorized parties are constructing trails on this PUD property for bicycle, off-road vehicle and snow use. Once the property is surveyed and staked, the District will post "no trespassing"signs on the trail. Director Maass moved that the Board rescind the motion made at the September 18, 1995 meeting which authorized CHY Company to perform services related to an emergency timber harvest. Further, that Steve Andrews of CHY be invited to a Board workshop to discuss a possible plan for proceeding with a timber harvest plan in the Spring of 1996. Director Hemig seconded 10/2/95 Page 2 • the motion. All Directors, aye, by voice vote. SO MOVED. REVIEW OF TRUCKEE GENERAL PLAN; POSSIBLE ACTION District staff has studied the draft environmental documents relating to the Truckee General Plan. What is being proposed will not significantly change what the District has been anticipating for Truckee. No action was taken or direction given. CONSIDERATION OF A RESOLUTION DECLARING AN EMERGENCY AND DISPENSING WITH BIDDING ON THE SWISS LANE WATER LINE REPLACEMENT PROJECT It was hoped to include replacement of the Swiss Lane water line in the 1996 pipeline replacement program, but with recent significant deterioration of the line and the coming winter weather, staff believes that replacement cannot wait until next year. There is not enough time to go out to bid; staff is recommending competitive bidding be dispensed with in connection with this project. Director Maass moved, and Director Hemig seconded, that the Board adopt Resolution No. 9529 directing that competitive bidding be dispensed with in connection with the Swiss Lane replacement project. ROLL CALL: Aguera and Sutton, no; Hemig, Maass, and Jones, yes. Discussion ensued. Director Aguera changed his vote to a 'yes" vote. SO RESOLVED. CONSIDERATION OF AN AGREEMENT WITH SIERRA PACIFIC POWER COMPANY • The Board reviewed the draft amendment to the District's Electric Service Agreement with Sierra Pacific Power. One change reflects that there is now a fifth point of delivery in order to serve Glenshire; the other allows payment of the wholesale power purchases by means of electronic transfer(as well as by check). Director Maass moved, and Director Aguera seconded, that the Board approve the draft amendment to the Electric Service Agreement between TDPUD and SPPCo subject to review and possible modification of the language by Counsel McDiarmid. All Directors, aye, with the exception of Director Sutton who abstained. SO MOVED. PROPOSED CODE RELATING TO RETENTION AND/OR DESTRUCTION OF RECORDS Director Maass moved to approve TDPUD Code Chapter 2.50, Retention and/or Destruction of Records. This motion was overruled by Director Sutton's motion to table the item to a workshop meeting which was seconded by Director Aguera. Directors Aguera and Sutton, yes; Directors Hemig and Maass, no; Director Jones, abstained. SO FAILED. CONSIDERATION OF RESOLUTION AFFECTING A COMPENSATION ADJUSTMENT FOR CERTAIN NON-BARGAINING UNIT EMPLOYEES Director Hemig moved, and Director Maass seconded, that the Board adopt Resolution No. 9530 affecting a compensation adjustment for certain non-bargaining unit employees. ROLL CALL: Sutton, no; all other Directors, aye. SO RESOLVED. . REVIEW OF THE BOARD'S COMMITTEE STRUCTURE AND ASSIGNMENTS FROM THE BOARD 1012195 Page 3 • The following Directors sit on these committees: Electric Committee, Aguera and Maass; Water Committee, Sutton and Jones; Finance Committee, Hemig and Jones; Communications Committee, Maass and Hemig; Board/Manager Relations, Aguera and Sutton. Director Jones moved that there be no committee reassignments until new officers are elected at the first meeting in December, seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF SEPTEMBER 5, 18 AND 25, 1995; POSSIBLE ACTION Director Maass moved, and Director Aguera seconded, that the minutes of September 5, 1995 be approved as presented. All Directors, aye, by voice vote. SO MOVED. Director Hemig moved, and Director Sutton seconded, that the Board approve the minutes of the September 18, 1995 special meeting as presented. All Directors, aye, by voice vote. SO MOVED. DirectorHemig moved, and Director Aguera seconded, that the Board approve the minutes of the regular meeting of September 18, 1995 as presented. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the minutes of the special meeting of September 25, 1995 be approved as prepared; seconded by Director Hemig. All Directors, aye, with the exception of Director Sutton who abstained. SO MOVED. • CORRESPONDENCE There was no correspondence discussed by the Board. MONTHLY TREASURER'S REPORT Director Maass moved that the Board approve the disbursements and accept and approve the monthly Treasurer's report; seconded by Director Hemig. All Directors, aye, with the exception of Director Sutton who abstained, SO MOVED. CLOSED SESSION The Board adjourned to closed session at 9:02 PM to confer with legal counsel regarding existing litigation in accordance with Government Code Section 54956.9(a). RETURN TO PUBLIC SESSION The meeting was returned to public session at 9:26 PM. it was noted that, during closed session, direction was given to the General Manager to contact Counsel Dennis DeCuir relating to Alameda County Superior Court Case No. 575021-2. Although employee performance evaluations were not discussed during closed session, after return to public session the following comments were made: Scott Terrell made an outstanding • presentation at the NCPA conference recently held in Olympic Valley; the PUD was named as one of three Chamber of Commerce Members of the Year, the General Manager has the responsibility for reviewing the non-bargaining unit employees'performance - the Board's job is 1012195 Page 4 • to supervise the Manager. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:32 PM. TRUC ZDONE PUBLIC UTILITY DISTRICT ems' _.. _ i Robert A. Jones re ent Prepared by ' Susan M. Craig, Deputy District Clerk smc • 90/2/95 Page 5