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Home My WebLink About1995-12-06 Min - Board . REGULAR MEETING December 6, 1995 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT.- Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Dave Rully and Scott Terrell. CONSULTANTS PRESENT. Consulting Engineer Keith Sauers; Attorneys Christina Bark and Steve Gross. OTHERS PRESENT. Angela Holloway from the Sierra Sun; Jerry and Mavis Bowes. ELECTION OF BOARD OFFICERS • Clerk/Ex-officio Secretary Holzmeister took the chair and called for nominations for Board officers. Director Maass nominated Ron Hemig for President of the Board. There were no other nominations and Director Sutton moved that a unanimous ballot be cast for Mr. Hemig; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. Director Sutton nominated Jim Maass for Vice President of the Board. There were no other nominations and DirectorAguera moved that a unanimous ballot be cast for Mr. Maass;seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. President Hemig assumed the chair. GLENSHIRE DRIVE WELL PROJECT - CONSIDERATION OF A REAL ESTATE SALES AGREEMENT; POSSIBLE APPROVAL - CONSIDERATION AND POSSIBLE ADOPTION OF RESOLUTION AWARDING CONSTRUCTION CONTRACT The Board reviewed the draft Purchase and Sale Agreement by and between Hopkins Boca Sierra, a California limited partnership, and the TDPUD along with several modifications to the draft proposed by the District. Counsel Gross found the document and amendments to be in order. (Since the Porter Simon firm represents the Hopkins Trust, Counsel Gross obtained written waivers from both the District and Hopkins prior to his review of the document.) Previously, the Board approved the $15,000 sale price for the Glenshire Drive well site. Brian Mullins, representing the trust, advised they would not make a copy of the appraisal available to the PUD. . Three bids for construction of the Glenshire Drive Well were opened on November 29. Sauers Engineering has reviewed the bids and determined that the low bid, from Sargent Irrigation, is responsive to the contract documents. 1216195 Page 1 HydroSearch estimates the possible yield from a 600' well to be 600 to 900 gallons per minute; and 1,000 to 1,500 gallons per minutes for the 900' well. After some discussion, Director Maass moved, and Director Jones seconded, that the Board approve the real estate sales agreement with Hopkins Boca Sierra as amended. ROLL CALL: Aguera, Jones, Maass and Hemig, aye; Sutton, no. SO MOVED. Director Jones moved, and Director Maass seconded, that the Board award the contract for the Glenshire Drive Well, Alternate A - 900 foot well, to Charles Sargent Irrigation, Inc. of Reno, Nevada in the amount of$142,347.50. ROLL CALL: Aguera, Jones, Maass, Sutton and Hemig, aye. SO MOVED. PUBLIC INPUT There was no public input. PUBLIC HEARING DISCUSSION OF BUDGET FOR 1996 AND WATER RATES The public hearing was opened at 7:35 PM General Manager Holzmeister gave an overview of the draft 1996 budget and reviewed some of • the details. The Planning Department has been restructured with a reduction of two staff positions and a transfer of one staff position to Administrative Services. The staff level in Administrative Services will be the same in 1996, one position transferred in and one position eliminated. Staffing of Support Services will be the same in 1996 but two jobs in purchasing and warehousing will be redesigned. There will be an increase of one position in Electric Operations. Water Operations will be unchanged. Comparisons of 1995 and proposed 1996 Water and Electric revenues, expenses and funds available for capital expenditures were analyzed. Also examined was new water debt for Tahoe Donner water lines and the Hirschdale water treatment plant; status of restricted funds; other possible funding sources. Jerry Bowes expressed concern that the District has no water operation and maintenance reserve funds. Discussion about acquiring debt versus using reserved funds ensued. The public hearing was closed at 8:30 PM CONSIDERATION OF AN ORDINANCE SETTING WATER RATES; POSSIBLE ADOPTION Director Maass moved, and Director Jones seconded, that the Board adopt Ordinance No. 9504 establishing water rates effective with the February 1996 billing cycle. ROLL CALL: Aguera, Jones, Maass, Sutton and Hemig, aye. SO ORDAINED. CONSIDERATION AND POSSIBLE APPROVAL OF THE 1996 BUDGET • CONSIDERATION AND POSSIBLE APPROVAL OF A RESOLUTION SETTING OVERHEAD RATES 1216195 Page 2 . It was requested that two footnotes be added to the budget defining "rate stabilization" and "Sntrafund." Director Jones moved that the Board adopt Resolution No. 9532 approving the 1996 budget and budget overheads; Director Maass seconded the motion. ROLL CALL: Aguera, Jones, Maass, Sutton and Hemig, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION SETTING UP A RATE STABILIZATION FUND; POSSIBLE ADOPTION There are unknown challenges ahead that the District may need a reserve fund to draw upon in lieu of raising rates. The 1996 Electric Fund Budget allocates$500,000 to a rate stabilization fund for that purpose. After review, Director Maass moved, and Director Aguera seconded, that the Board adopt Resolution No. 9533 creating a rate stabilization fund within the District's Electric Fund. ROLL CALL: Aguera, Jones, Maass, Sutton and Hemig, aye. SO RESOLVED. DISCUSSION OF A PUBLIC INFORMATION POLICY There was discussion of the value of having a unified voice in talking to the public and the news media, especially regarding issues that may be controversial within the community. It was decided to continue discussion at a future workshop meeting. • CONSIDERATION OF APPROVING A COORDINATED EMERGENCY SERVICES PLAN Recent state law created the need for a Standardized Emergency Management System giving counties the authority to act as Operational Area Office of Emergency Services Coordinators in matters affecting disaster information sharing, mutual aid requests and resource management. Nevada County has invited the PUD to enter into an agreement with them. The TDPUD is not required to enter into this agreement; involvement is voluntary. The agreement would not commit the District to allocating equipment and human resources, although there is an expectation that the District will loan these resources where needed if they are not in use. The District would be compensated for the use of human and equipment resources at cost. Emergencies that can be handled by the County involves seeking reimbursement from other agencies requiring assistance. Emergencies beyond the County's ability involve reimbursement from the state or federal government. Director Maass moved that the Board formalize TDPUD's intent to cooperate with Nevada County and agencies within Nevada County through authorizing the General Manager to sign the Nevada County Operational Area Disaster Response and Recovery Organization Agreement. Director Jones seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF MINUTES OF NOVEMBER 6 AND 20, 1995 Director Maass moved, and Director Jones seconded, that the Board approve the minutes of November 6, 1995 as presented. ROLL CALL: all Directors, aye, SO MOVED. • Director Aguera moved that the Board accept the minutes of November 20, 1995 as presented; seconded by Director Jones. ROLL CALL: Aguera, Jones, Maass, Sutton and Hemig, aye. SO MOVED. 1216195 Page 3 MONTHLY TREASURER'S REPORT- APPROVAL OF DISBURSEMENTS - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT Director Maass moved that the Board approve the disbursements and accept and approve the Monthly Treasurer's Report. The motion was seconded by Director Aguera. ROLL CALL:Aguera, Jones, Maass, Sutton and Hemig, aye. SO MOVED. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION- IN ACCORDANCE WITH GOVERNMENT CODE SECTION 54956.9(a): a) Lawrence Baker v. TDPUD, Alameda County Superior Court, Case No. 757021-2 b) Protest before Federal Energy Regulatory Commission regarding the merger of the Washington Water Power and Sierra Pacific Power Company and related transmission issue, FERC Docket Nos. EC94-23-000 and ER95-808-000 The Board adjourned to closed session at 9:10 PM. RETURN TO PUBLIC SESSION • The Board returned to public session at approximately 9:50 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:51 PM. TRUCKEE?QNNE1CPUBLIC UTILITY DISTRICT f J. Ro nemig, Presi resident Prepared by s Susan M. Craig, Deputy District Clerk smc 12/6/95 Page 4