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HomeMy WebLinkAbout1995-11-06 Min - Board • REGULAR MEETING November 6, 1995 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:01 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Dave Rully. CONSULTANTS PRESENT.- Consulting Engineer Keith Sauers; Attorneys Christina Bark and Steve Gross. OTHERS PRESENT: Angela Holloway from the Sierra Sun; Hirschdale residents Diane and Duane Brunson, John Minnis, Ron and Virginia Legg, Hondo Sierra and Bill Austin. CONSIDERATION AND POSSIBLE APPROVAL OF CODE CHAPTER 2.50 REGARDING RETENTION AND/OR DESTRUCTION OF RECORDS • A draft record retention policy was prepared which follows state and federal laws and, if adopted, will give staff guidance on the disposition of the many documents generated by the District. It was approved by Counsel and reviewed at the October 16, 1995 Board meeting. Director Maass moved, and Director Hemig seconded, that the Board adopt TDPUD Code Chapter 2.50, Retention and/or Destruction of Records. All Directors, aye, by voice vote. SO MOVED. APPROVAL OF AMENDED DISTRICT ORGANIZATION CHART AND DEPARTMENTAL FUNCTIONS Director Maass moved, and Director Hemig seconded, that the Board adopt the modified organization chart dated October 13, 1995. After some discussion, it was decided to change the title of the Planning Director to, perhaps, Director of Special Services and to change job descriptions of this position as well as the Executive Secretary's position. Since Mr. Terrell, Planning Director, was not present, the motion was withdrawn; the matter will be placed on the next meeting agenda for action. PUBLIC HEARING - AMENDMENT OF TDPUD BYLAWS CONSIDERATION OF ORDINANCE AMENDING DISTRICT BYLAWS;POSSIBLE ADOPTION 1116195 Page 1 • The public hearing to discuss amendment of the District's Bylaws was opened at 7:15 PM. There was no public comment and the hearing was closed. The Board reviewed the modified draft which includes several comments made by Directors during the last meeting. Counsel has reviewed the proposal to make sure it complies with the Brown Act. The major change proposed is the Board meeting dates - from the first and third Monday of each month to the first and third Wednesday. After some discussion, Director Maass moved that the Board adopt Ordinance 9502 amending the Bylaws of the District and Title 2 of the Administration Code. The motion was seconded by Director Hemig. ROLL CALL: Hemig, Maass and Jones, aye; Aguera, no; Sutton, abstained. SO ORDAINED. PUBLIC INPUT There was no public input. PUBLIC HEARING - HIRSCHDALE WATER RATES CONSIDERATION OF RESOLUTION RESCINDING PORTIONS OF RESOLUTION 8378 AND SETTING FORTH DISTRICT TERMS AND CONDITIONS OF SERVICE FOR PROVISION OF WATER TO HIRSCHDALE RESIDENTS CONSIDERATIONAND POSSIBLEADOPTION OF ORDINANCE DETERMINING HIRSCHDALE • WATER SERVICE ZONE(RESULTING IN RATE INCREASE TO HIRSCHDALE CUSTOMERS) The public hearing to discuss Hirschdale water rates was opened at 7:35 PM. Hirschdale water quality is poor due to the presence of iron and manganese. It is safe to drink, but unpleasant to use. To remedy this situation, the Board has authorized construction of a water treatment plant. the Hirschdale residents are asking that the Board solve the water quality problem and to agree to have the Hirschdale water rates subsidized by the District as a whole. The Board has stated that it is willing to do so because of the severe hardship that would occur if Hirschdale was required to pay their own way; no vote has yet been taken to implement a rate subsidy. During discussions at a recent Board meeting, there appeared to be agreement by the majority that Hirschdale would be expected to pay the equivalent of the District's Zone 11 rate (currently $42.62 monthly). This would represent a significant subsidy in relation to the rate of $180 per month that would be paid by Hirschdale if they finance their water service without a subsidy. Mrs. Brunson, speaking on behalf of the Hirschdale residents, stated that they would be willing to accept the Zone 11 rate if appropriate changes are made to Resolution No. 8378. Residents present were provided with copies of the proposed resolution amendments for review. Several items were clarified; Mrs. Brunson suggested changes in the draft that would make it satisfactory to the Hirschdale residents and the Board agreed to those modifications. There was no further input and Director Aguera moved that the public hearing be closed; • seconded by Director Maass. All Directors, aye, by voice vote. Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution No. 9531 1116195 Page 2 amending Resolution No. 8378 which ordered annexation of land to the Truckee Donner Public Utility District-Hirschdale Water Improvement Area - Nevada County. ROLL CALL: all Directors, aye. SO RESOLVED. Director Maass moved, and Director Aguera seconded, that the Board adopt Ordinance No. 9503 determining Hirschdale Water Service Zone (resulting in rate increase to Hirschdale customers). ROLL CALL: all Directors, aye. SO ORDAINED. CONSIDERATION OF AMENDING THE CONTRACT FOR ENGINEERING SERVICES RELATING TO THE HIRSCHDALE WATER TREATMENT PLANT PROJECT Sauers Engineering is requesting an increase in the budget for engineering service related to the Hirschdale Water Treatment Plant Project as follows: Right-of-way, increase not-to-exceed amount to $9,000; design, increase not-to-exceed amount to $17,961.51; construction, increase not-to-exceed amount to $15,000. Director Maass moved, and Director Sutton seconded, that the Board authorize the budget amendment for engineering services for the Hirschdale Water Treatment Plant Project as set forth in the letter dated November 3, 1995 from Keith Sauers (copy attached). All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A CONTRACT CHANGE ORDER EXTENDING THE TIME OF COMPLETION FOR THE GATEWAY WATER STORAGE TANK PROJECT;POSS►BLEACTION . Contract Change Order No. 3 is for an extension to the contract completion time of 238 days to give the contractor until June 1, 1996 to complete the project. There is no change to the contract price. Since erection of the tank, night temperatures have been getting below recommended temperatures for applying and curing the tank coatings. The contractor has recommended that the coatings be applied next spring. Director Maass moved that the Board approve Contract Change Order No. 3 submitted by RDC, Inc. for a 238 day contract time extension. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS FOR THE GLENSHIRE DRIVE WELL PROJECT Contract documents, technical specifications and plans have been prepared for the Glenshire Drive Well to be constructed along the south side of Glenshire Drive east of Olympic Heights. The property has been acquired and environmental findings have been made. This well is a component of the Prop 55 Safe Drinking Water Bond Law Program. The contract will be for the construction of the well only, there will be a separate contract next spring for the well building, mechanical equipment and pipeline to Olympic Heights. Director Maass moved, and Director Sutton seconded, that the Board approve the Glenshire Drive Well Project and authorize advertising for bids to be opened November 29, 1995. All Directors, aye, by voice vote. SO MOVED. . CONSIDERATION OF A CONTRACT CHANGE ORDER FOR THE SOUTHSIDE WELL REHABILITATION PROJECT 1116195 Page 3 . Contract Change Order No. 2 is for a deduction of$440 and covers the deletion of the installation of a 6"water meter from the contract. The configuration of existing underground pipe and fittings did not allow the contractor to install the meter as indicated on the plans and technical specifications. It was determined that the District could do the additional work required to install the meter more cost effectively that the contractor. Director Aguera moved, and Director Maass seconded the motion, that the Board approve Contract Change Order No. 2 submitted by Schott Construction on the Southside Well No. 2 Rehabilitation Project for a deduction in the amount of$440. All Directors, aye, by voice vote. SO MOVED. APPROVAL OF AMENDED PERSONNEL CODE AFFECTING NON-BARGAINING UNIT EMPLOYEES Recently, the Board authorized salary adjustments to the five department heads, Executive Secretary and Electrical Engineer. It has been the District's practice to provide those employees the same fringe benefit package as is provided to the Union employees. The changes granted to the IBEW in the last contract effect sell back of unused sick leave, longevity compensation,jury duty and light duty return to work. Director Aguera moved, and Director Hemig seconded, that the Board approve amendments to Personnel Code Sections 4.24.005.2(F)(1) - sick leave sell back; 4.24.005.3(A) - longevity compensation; 4.24.015.5 -jury duty; 4.24.025.7(B) and (C) - disability; affecting the benefits of non-bargaining unit employees. All Directors, aye, with the exception of Director Sutton, who . abstained. SO MOVED. CONSIDERATION OF MINUTES OF OCTOBER 2 AND 16, 1995; POSSIBLE ACTION Director Aguera moved that the minutes of October 2, 1995 be approved as presented; Director Hemig seconded the motion. Director Sutton asked that the tape recording of the portion of the meeting dealing with Board Committee structure be reviewed and verified. The Directors agreed that the tape should be reviewed and the correct vote on the matter be reflected in the final minutes. All Directors, aye, by voice vote. SO MOVED. Director Hemig moved, and Director Maass seconded, that the minutes of October 16, 1995 be approved as presented. All Directors, aye by voice vote. SO MOVED. CORRESPONDENCE Note was made of correspondence dated October 25, 1995 from Arthur Andersen & Company regarding the District's unqualified audit report and the letter from the Town of Truckee dated October 26, 1995 regarding a joint meeting of Nevada County Supervisors and the Truckee Town Council. MONTHLY TREASURER'S REPORT - APPROVAL OF DISBURSEMENTS - ACCEPTANCE AND APPROVAL OF MONTHLY REPORT . Director Maass moved that the Board approve the disbursements and accept and approve the Monthly Treasurer's Report. The motion was seconded by Director Hemig. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. 1116195 Page 4 ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned, seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONN PUBLIC UTILITY DISTRICT J. emig, Presi nt Prepared by Susan M. raig, Deputy District Clerk smc • • 1116195 Page 5