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HomeMy WebLinkAbout1995-04-24 Min - Board SPECIAL MEETING April 24, 1995 In accordance with District Code Section 2 08 010 the TDPUD minutes are action onl minutes All Board meetings are recorded on audio tapes which are preserved pr2etuatly and made available to any interested party for listening upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:07 PM in the TDPUD Board Room by President Jones. ROLL CALL: Directors Joe Aguera, Ron Hemig, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Bob Quinn and Scott Terrell. CONSULTANTS PRESENT.• Attomeys Christina Bark and Steve Gross; Engineering Consultant Keith Sauers. OTHERS PRESENT. Michelle Cyzauskas of Rollins Hudig Hall and Don Casler. CONSIDERATION OF APPROVING INSURANCE PACKAGE FOR 1995 Ms. Cyzauskas, representing Rollins Hudig Hall, reviewed the proposed 1995 insurance package with the Board. The total renewal premium without any changes in deductibles would be $241,716.95; significant changes that influence the premiums were noted. Staff suggested the Board consider increasing the general liability deductible and reducing EMF liability coverage which would bring the premium down to $220,907.95, close to the amount set forth in the 1995 budget ($219,066). After some discussion, Director Maass moved, and Director Aguera seconded, that the Board renew the property and liability insurance as proposed by Rollins Hudig Hail of Northern California with the following revisions: the general liability deductible is to be increased to $5,000; EMF liability coverage is to be reduced to $500,000; the property deductible is to be reduced to $5,000. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF LEASE OF OFFICE SPACE TO THE TOWN OF TRUCKEE - DISCUSSION AND POSSIBLE ACTION REGARDING PARKING-POSSIBLE ACTION REGARDING THE DRAFT LEASE Staff has met with the owner of property now occupied by U-Haul and the lessor, Heather Crose; they appear willing to come to a reasonable arrangement with the District. it is their plan to convert the existing office space into a restaurant and want to understand their own parking needs prior to making a commitment to the PUD. Sauers Engineering presented a proposal to analyze the District's parking options with the goal of developing 30 additional spaces and making use of the gravel parking area 4124195 Page 1 . adjacent to Meadow Park, property purchased by the PUD from Breeze Cross and the U-Haul property. It was noted that there may be property either owned or available to the District located between the former Cross parcel and Casler property. This will be investigated. Director Sutton moved, and Director Hemig seconded, that the Board accept the proposal dated April 21, 1995 from Sauers Engineering for evaluation of parking options at the TDPUD complex in an amount not to exceed $1,300. All Directors, aye, by voice vote. SO MOVED. The Town of Truckee wishes to lease the available space on the second floor of the District complex and is anxious to begin making the necessary tenant improvements. Town representatives noted that during the summer months parking is not a problem as there is adequate space on the street for vehicles. Town Manager Steve Wright has been authorized by the Council to execute a lease with the PUD. District Counsel reviewed the proposed lease and, thereafter, Director Maass moved that the Board approve the lease with the Town as outlined; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT • Don Casler of the Truckee Lions requested that the club be permitted to use the east PUD parking lot on May 27 and 28 for the purpose of conducting a rummage sale. The Board granted his request. CONSIDERATION OF ELECTRIC SYSTEM IMPROVEMENTS TO SERVE CUSTOMERS BEING TRANSFERRED FROM SIERRA PACIFIC POWER COMPANY; POSSIBLE ACTION - GLENSHIRE SUBDIVISION CUSTOMERS - GLENSHIRE DRIVE CUSTOMERS-CENTRAL TRUCKEE CUSTOMERS-CONSIDERATION OF FUNDING SOURCE The District now has an agreement with Sierra Pacific to transfer customers within PUD territory in Glenshire that they currently serve. The purchase price of SPPCo facilities is $288,618. In order to connect the facilities, the following improvements to the PUD system are necessary. a) Separation of the PUD system from the SPPCo system at a cost of $41,891; b) Extension of the PUD system in the undeveloped area between Olympic Heights and Glenshire - this will benefit the new Glenshire Drive well and the area where new customers have been building homes in recent years. The cost is $134,215.77; c) Improvements to the Truckee Substation at a cost of$152,151.81, Staff suggested the following funding sources: $523,390 from the Electric building fund, $35,435 from Prop 55 funds and$58,052 from facilities fees (after the appropriate CEQA . review). The current balance in the Electric building fund is$919,815 and Electric facilities fees total $38,462. 4124195 Page 2 • After discussion, Director Maass moved that the Board authorize the projects and funding as proposed by staff in the April 21, 1995 report (copy attached). The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. TDPUD FINANCING CORPORATION - APPOINTMENT/RE-APPOINTMENT OF DIRECTORS Ruth Frishman, Harry Smith and Herb Gaarder, whose terms on the Financing Corporation Board expired on August 21, 1994, are interested in continuing to serve as Directors. Rick Kinzer, whose term was to expire in August of 1996, moved from the area and resigned. Sharon (Reynolds) Gutierrez, Manager of Truckee River Bank, Downtown Branch, has indicated an interest in serving on that Board. Bruce Tumer's term does not expire until August of 1996. Director Maass moved that the Board re-appoint Ruth Frishman, Harry Smith and Herb Gaarder to serve as Directors of the TDPUD Financing Corporation Board until August 21, 1998 and appoint Sharon Gutierrez to replace Rick Kinzer as a Director to serve until August 21, 1996. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. WORKSHOP (NON-ACTION ITEMS) • Impact of Electric Service Agreement between TDPUD and SPPCo on District's retail rates; discussion of options Discussion of policies on public information These items were put over to the next workshop meeting. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 9:25 PM. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UT&ITY DISTRICT Robert A. Jon r ident Prepared by ' - Susan M. Craig, Deputy District Clerk smc 4124195 Page 3