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HomeMy WebLinkAbout1994-07-18 Min - Board REGULAR MEETING July 18, 1994 In accordance with District Code Section 2 08 010 the TDPUD minutes are action ouly minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested 12arty upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:10 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton were present; Director John Corbett was absent. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Dave Rully. CONSULTANTS PRESENT: Attorneys Christina Bark and Steve Gross; Consulting Engineer Keith Sauers. OTHERS PRESENT: Dwayne Haddock, John Bailey, Bill Satmary and Ron Hemig. CONSIDERATION OF A REPORT REGARDING INSTALLATION OF UTILITY LINES ON THE CAL TRANS BRIDGE AT HIGHWAY 89 AND 1-80; POSSIBLE DIRECTION CalTrans is construction a new bridge over 1-80 at Highway 89. This is an opportunity for the District to gain crossings for water and electric lines. The Board previously authorized staff to approach CalTrans for a price quote to put lines on the bridge; the price from the CalTrans contractor was$302,108.45, much higher than the District's preliminary estimate of$150,000. A scaled back quote from CalTrans came to $201,108.45. Another scope of work submitted by Keith Knibb is to install blockouts in each end of the bridge that could, in the future, be removed to provide access into the bridge and allow saddles to support a water line and electrical conduits. Mr. Knibb's estimate for this work is $48,796.79. Also, a crossing of both the Truckee River and 1-80 is available with construction of the Highway 267 bypass. After some discussion, Director Sutton moved, and Director Jones seconded, that the General Manager be authorized to enter into a contract with CalTrans, not to exceed $75,000 for a sufficient scope of work to permit the District to place a water and two electrical conduits on the bridge at Highway 89 at a future date. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT • Tahoe Donner well development 7118194 Page 1 Several years ago, two wells were drilled by Tahoe Donner Association for use by the golf course; they produce 400 to 500 GPM. John Bailey of the Tahoe Donner Association was present to discuss the development of two additional wells in Tahoe Donner. Last year, Mr. Bailey and District staff met over a period of several months to discuss the possibility of PUD participation in the construction of the proposed wells. The matter was set aside for a period of time because the District's Consulting Engineer was unable to participate due to other commitments. Mr. Bailey is now asking for a response as to whether or not the District would like to take part in the project since construction is scheduled to begin prior to Labor Day. There was some discussion and, thereafter, the Chairman directed that the matter be referred to the Water Committee, that a meeting be scheduled, and that Mr. Bailey be invited to attend such meeting. PROSSER WATER SYSTEM IMPROVEMENT PROJECT - STATUS REPORT - CONSiDERATION OF PROGRESS PAY REQUEST NO. 2 Work on the Prosser Heights Hydropneumatic Station, Prosser Heights Pipelines, Prosser Annex Tank and Prosser Annex Well Project is approximately 24% complete in about 29% of the contract time. The Consulting Engineer is recommending payment of the periodic pay estimate. Director Aguera moved, and Director Jones seconded, that the Board approve the payment of Periodic Estimate for Partial Payment No. 2 to Wunschel & Small, Inc. in the amount of $133,043.89 for 1994 water system improvements to the Prosser Heights system. All Directors, aye, by voice vote. SO MOVED. DOWNTOWN PIPELINE REPLACEMENT PROJECT - STATUS REPORT - CONSIDERATION OF A CONTRACT CHANGE ORDER - CONSIDERATION OF A PROGRESS PAY REQUEST - CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION The Downtown Pipeline Project is complete in conformance with the plans and contract documents including all approved change orders. The contractor did complete the work prior to the June 30, 1994 completion date set forth in Contract Change Order No. 4. Director Aguera moved, and Director Sutton seconded, that the Board approve Contract Change Order No. 5 on the Downtown Pipeline Replacement Project for $93,808.12 submitted by Arcadian Enterprises which covers the reconciliation between estimated quantities in the bid schedule and actual quantities constructed as well as extra work and materials encountered during construction. All Directors, aye, by voice vote. SO MOVED. • Director Jones moved that the Board approve Periodic Estimate for Partial Payment No. 8 in the amount of$47,970.19 to Arcadian Enterprises for work on the Downtown Pipeline Replacement Project which includes a 10% retainage of $91,293.41; seconded by 7118194 Page 2 Director Aguera. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved, and Director Aguera seconded, that the Board adopt Resolution No. 9430 accepting the Proposition 55, Safe Drinking Water Bond Law Downtown Pipeline Project as complete and directing the filing of the Notice of Completion. (35 days following the filing of the Notice of Completion, the 10% retained from the contractor payments is to be released to the contractor if no claims have been made to the District by material suppliers or laborers.) ROLL CALL: Corbett, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF WRITING OFF UNCOLLECTED ACCOUNTS PAYABLE The Board reviewed a copy of the current write-off list in the amount of$4,617.27. The list represents all accounts that closed on December 31, 1993 and prior that still have an outstanding balance. (A list is usually presented to the Board twice a year.) Even though written off, staff continues to pursue collection. Director Jones moved, and Director Aguera seconded, that the accounts on the attached list dated July 13, 1994 totaling $4,617.27 be written off and that staff continue to maintain records of these customers for collection should they apply for service in the future. All Directors, aye, by voice vote. SO MOVED. . It was noted that Mark Schlesinger has done an excellent job of collecting accounts payable. CONSIDERATION OF A TRANSFER OF FUNDS FROM THE 1991 WATER SYSTEM IMPROVEMENTS PROJECT COP ACQUISITION FUND TO THE DISTRICT'S WATER DEPARTMENT GENERAL FUND A list of paid invoices relating to the SCADA project was reviewed by the Board. Separate action to authorize their transfer from the Acquisition Fund to the General Fund was not taken when the bills were approved. Director Aguera moved, and Director Jones seconded, that the Board authorize staff to transfer $12,675.90 from the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the account for payments made for SCADA related costs. All Directors, aye, by voice vote. SO MOVED. A final accounting of the SCADA project will be prepared by the Consulting Engineer for presentation to the Board. MARTIS FEEDER NO. 3 PROJECT - CONSIDERATION OF BIDS AND POSSIBLE AWARD By resolution adopted on June 6, 1994, the Board approved specifications and contract documents and issued a call for bids for the Martis Feeder No. 3 Project. The project is 7118194 Page 3 for reconductoring overhead lines and installation of approximately 2,300 feet of conduit and conductor from the Mattis Substation to the Hilltop area. One bid was received for construction of the project it was submitted by Harker& Harker in the amount of$269,230; all bid documents are in order and the bid amount falls within the budgeted estimate. Director Jones moved, and Director Aguera seconded, that the Board award the bid for the Mattis Feeder No. 3 Project to Harker & Harker of Reno, Nevada in the amount of $269,230. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF JULY 5 1994; POSSIBLE ACTION Director Sutton asked that consideration of the minutes of July 5, 1994 be postponed in order to have time to submit several written corrections. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS After several questions were answered by staff, Director Aguera moved that the bills presented for consideration be approved for payment and that a transfer out of the Certificates of Participation funds on deposit with LAIF in the amount of$500 be made to reimburse the General Fund for the Sauers Engineering charges relating to the SCADA project. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. The Administrative Services Manager was asked to prepare a memo for attachment to the minutes advising when the District entered into the agreement with Raucher Pierce Refsnes to perform arbitrage calculations, what their fee is for the calculations and how much in penalties has been paid by the District to the IRS so that this information is part of the public record. CORRESPONDENCE Memorandum from Tony Lashbrook dated June 21, 1994 The District has a copy of the Truckee General Plan Sketch Plan; it is being reviewed by the Water and Electric Planning staff and was copied to the Directors for informational purposes. Memorandum from Larry Hobart dated July 5, 1994 This memorandum concerns the issues the American Public Power Association is dealing with and was provided to the Board for their information. Memorandum from LAFCo dated July 11, 1994 The memo from the Local Agency Formation Commission advises that Ron Sweet has 7118194 Page 4 been elected to serve on the LAFCo Commission. Letter from Dwayne Haddock Mr. Haddock's letter of July 11, 1994 advises that he is the adjoining land owner to the PUD old pump house property on East River Street. He officially made a bid on the property as follows: once the District's pipe line is removed from across the river, he will take care of all court costs and transfer fees that may be accrued up to $30,000. His offer will be good for the next four years. It was noted that Wally Stevens and the Truckee Donner Recreation and Park District are also interested in acquiring this piece of property. The Chairman referred the matter to staff for determination as to whether the property is useful to the District or if it should be declared surplus. STAFF REPORT FROM DEPARTMENT HEADS Complete copies of the reports from department heads are attached to these minutes for reference. Truckee River Operating Agreement The Manager advised he will see that Directors Sutton and Jones are added to the mailing list for local meetings regarding the negotiation of the Truckee River Operating Agreement. He believes that Sam Dardik, County Supervisor, is in charge of scheduling the meetings. Water service to Dependable Tow on West River Street The Water Superintendent and Consulting Engineer were directed to investigate methods by which water service may be provided to Dependable Tow on West River Street. (Contaminated soil was found during the Downtown Pipeline Project construction in the ideal path for a service line to this parcel.) CLOSED SESSION Discussion with District Counsel - anticipated litigation in accordance with Government Code Section 54956.9 Conference with labor negotiator, Government Code Section 54957.6 - agency negotiator, Peter Holzmeister, employee organization, Local 1245, International Brotherhood of Electrical Workers The Board adjourned to closed session with respect to the above items at 8:40 PM, RETURN TO PUBLIC SESSION 7118194 Page 5 • The Board returned to public session at approximately 10:06 PM. There was no action given or direction taken as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:07 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, President I Prepared by . Susan M. Craig, Deputy District Clerk smc • 7118194 Page 6