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HomeMy WebLinkAbout1994-08-01 Min - Board REGULAR MEETING August 1, 1994 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetuate and made available for listening to any interested party upon their request• The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:11 PM in the TDPUD Board Room by Vice President Aguera. ROLL CALL: Directors Joe Aguera, Bob Jones and Patricia Sutton were present Directors John Corbett and James Maass was absent. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister and Dave Rully. CONSULTANTS PRESENT: Attorneys Christina Bark and Steve Gross; Consulting Engineer Keith Sauers. OTHERS PRESENT: Bill Satmary, Paul Bogatsky and Felicia Banks. CONSIDERATION OF A RESOLUTION INCREASING THE ANNUAL SALARY FOR THE ADMINISTRATIVE SERVICES MANAGER Director Jones moved, and Director Sutton seconded, that the Board adopt Resolution No. 9431 increasing the salary of the Administrative Services Manager. ROLL CALL: Corbett and Maass, absent; Jones, Sutton and Aguera, aye. SO RESOLVED. It was noted that both Directors Corbett and Maass were in favor of passing this resolution. CONSIDERATION OF A REPORT FROM SAUERS ENGINEERING; POSSIBLE ACTION Acquisition of the Gateway tank site Since the sellers were reluctant, no progress was made on acquisition of the Gateway tank site for more than a year. A mutually acceptable appraiser established a value of $46,000 for the tank site and rights of way in a report dated November of 1993. A land purchase contract was prepared and provided for the following actions: Transfer of the tank site and rights of way to the District at a cost of$50,000. The Town of Truckee determined that sufficient environmental review and public the TDPUD and waived the parcel nt opportunity it had been provided b P comment pp y p Y map review. The surveyor then proceeded to prepare the boundary description and a record of survey map. The title company will be preparing the deeds and the PUD has transferred a check to the title company. 811194 Page 1 Other terms included approval by the Town of Truckee. Their letter dated May 24, 1994 addressing this matter has been provided to the District. The PUD is required to remove the old tank from the former Gateway tank site. This requirement has been included in the specifications for construction work to be performed by the District's contractor on the new tank project. The PUD was required to abandon any easements for unused pipelines in the Gateway area (on four specific parcels). It was determined that one line going to the former Gateway tank had already been abandoned. Last week, seller's legal counsel advised of a small pipe located on one of the parcels which apparently served spring water to the old Northside tank. A quit claim for this long-unused pipeline has been prepared and submitted to District's legal counsel and Wally Stevens for review and processing. No other pipelines are affected by this clause. The PUD will allow sellers access across the easement being acquired at the new tank site; this is no problem. But in the analysis of this issue, a prior easement across the proposed tank site, potentially in conflict with tank construction, was discovered. It requires abandonment by two other property owners (Lombard and Stevens & Creighton). District's legal counsel provided quit claim deeds to Stevens for review and approval. Stevens said he would present the Lombards with a quit claim deed. The PUD will grant a 60 foot right of way across the Northside tank site. The route having least impact on District use of the property is not acceptable to seller's agent. A field meeting was held by Stevens and Creighton representing sellers and Mike Connell and Keith Sauers representing the District. They worked to find an alignment that would have minimal impact, particularly on tall pine trees shielding the Northside tank site. Creighton field marked the alignment and staff reviewed the anticipated tree damage; there is the possibility of significant environmental impact. Subject to various conditions, the PUD has agreed to make water service available to seller's property from the proposed Gateway tank. It is now too late in the construction season for construction to begin. After some discussion, it was noted that an amendment to the agreement will probably be necessary. Perhaps the purchase price should be re-negotiated and the rights of way should be analyzed. The Board agreed that Director Aguera should contact the sellers, make them aware of the situation and suggest an agreement that does not include secondary easements. Wally Stevens should be approached first and advised of the District's concerns. • PUBLIC INPUT Low water pressure on Edmonds Drive and Donner Creek Road (Meadow Park 811194 Page 2 Subdivision) Paul Bogatsky and Felicia Banks, representing residents on Edmonds Drive and Donner Creek Road, were present in the audience to bring to the Board's attention the continuing problem of low water pressure in their neighborhood. Ms. Banks noted that the pressure has been low for 34 years, but has gotten worse as the Tahoe Donner Subdivision has grown. They asked that the problem be resolved. Consulting Engineer Keith Sauers was directed to investigate, determine the problems and to suggest potential solutions at the September 6, 1994 Board meeting. CONSIDERATION OF A REPORT FROM SAUERS ENGINEERING; POSSIBLE ACTION Well development options under Proposition 55 The Water Committee has been meeting with staff to evaluate options for development of new wells. The discussions have progressed to the point where all feel comfortable with recommending that the District proceed with construction of a new well at Glenshire Drive, and that the Southside Well No. 2 be retrofitted with a new pump to bring it on line. The funding sources available include COP, Proposition 55 and facilities fees. The Board reviewed the proposed revised Prop 55 budget and funding analysis and a • report on TDPUD restricted funds (copies attached). The revised Prop 55 budget totals $5,450,000. Funding would come from the following: Safe Drinking Water Bond Law, $5,000,000; TDPUD General Fund, $12,000; Post-AB 1600 facility fees (Gateway), $72,673; Pre-AB 1600 facility fees, $303,719; Certificates of Participation, $61,608. After discussion, Director Sutton moved that the Board approve the revised Proposition 55 budget presented at this meeting (copy attached) which includes use of$303,719 from Pre-AB 1600 facilities fees, $72,673 from Post-AB 1600 facilities fees and $61,608 from Certificates of Participation for the development plan presented. The motion was seconded by Director Jones. It was agreed that COP monies be used first. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AUTHORIZING TRANSFER OF FUNDS FROM THE 1991 WATER SYSTEM IMPROVEMENTS PROJECT COP ACQUISITION FUND TO THE DISTRICT'S WATER DEPARTMENT GENERAL FUND Director Jones moved, and Director Sutton seconded, that the Board authorize staff to transfer $462.15 from the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for SCADA related costs. All Directors, aye, by voice vote. SO MOVED. • As soon as the final figures are received, an analysis of SCADA costs will be prepared for Board review. The outstanding bills are anticipated to be less than $20,000. 811194 Page 3 • CONSIDERATION OF MINUTES OF DULY 5 AND JULY 18, 1994,POSSIBLE ACTION Director Sutton proposed several changes and, thereafter, moved that the Board accept the minutes of July 5, 1994 as corrected; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Sutton seconded, that the minutes of July 18, 1994 be approved as presented. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Several questions were answered and there was some discussion as to whether or not it is more cost-effective to use District crews and equipment or hire outside contractors for leak repair and new service installation. The Water Superintendent will be considering the options during preparation of the 1995 budget. Director Jones moved, and Director Sutton seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE Letter re Truckee River Operating Agreement negotiations from Sam Dardick, • Nevada County Supervisor, dated July 25, 1994. Supervisor Dardick is advising that a list of issues for consideration in the Truckee River Operating Agreement negotiations will be given to the California State Department of Water Resources on August 3, 1994. The meeting is scheduled from 10:00 AM to 12:00 PM in the TDPUD Board Room. ADJOURNMENT There being no further business before the Board, Director Jones moved that the meeting be adjourned at 8:29 PM; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT �i J es A. Maass, Pre ent Prepared by Susan M. raig, Deputy District Clerk smc • 811194 Page 4