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HomeMy WebLinkAbout1994-09-19 Min - Board REGULAR MEETING September 19, 1994 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved gerpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:09 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, James Maass and Patricia Sutton were present; Directors John Corbett and Bob Jones were absent. EMPLOYEES PRESENT: Susan Craig, Peter Holzmeister and Scott Terrell. CONSULTANTS PRESENT: Attorneys Steve Gross and Christina Bark; Consulting Engineer Keith Sauers. OTHERS PRESENT. Bill Satmary and John Bailey. HIRSCHDALE WATER SYSTEM IMPROVEMENT PROJECT - CONSIDERATION OF AN INITIAL STUDY AND PROPOSED NEGATIVE DECLARATION UNDER CEQA - . CONSIDERATION OF AUTHORIZING STAFF TO FILE THE INITIAL STUDY AND PROPOSED NEGATIVE DECLARATION WITH THE STATE CLEARINGHOUSE, NEVADA COUNTY CLERK AND OTHER RESPONSIBLE AGENCIES AND GIVING PUBLIC NOTICE OF ITS AVAILABILITY FOR REVIEW - CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING TO PERFORM SITE ACQUISITION SERVICES In order to start the review process on the Hirschdale water treatment facilities project, copies of the Environmental Impact Assessment, Proposed Negative Declaration and Environmental initial Study must be filed with the State Clearinghouse, County Clerk and other responsible agencies. Public notice must also be given as to the availability of these documents for public review. Although not required by CEQA, if a public hearing is deemed appropriate, it should be scheduled so that it may be properly noticed. Director Aguera moved, and Director Sutton seconded, that the Board authorize filing the Environmental impact Assessment, Proposed Negative Declaration and Environmental Initial Study with the State Clearinghouse, County Clerk and other responsible agencies. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved that the Board authorize public notice of availability of the Environmental Impact Assessment, Proposed Negative Declaration and Environmental Initial Study for review; seconded by Director Sutton. All Directors, aye, by voice vote. SO . MOVED. The Chairman directed that a public hearing to discuss the Hirschdale water treatment 9119194 Page 1 facilities project be scheduled for 7:30 PM at the first November Board meeting. It has been determined that the District owns the site of the initial dry well, but not the site of the present active well. The Water Superintendent has initiated discussion with the agent for the owner of the surrounding property with the goal of resolving the ownership problem. Since it is now late in the year, Sauers Engineering is reluctant to recommend proceeding with construction until next spring. The site is served by a dirt road and it is not believed the contractor could access the site during winter conditions. Director Aguera moved, and Director Sutton seconded, that the Board delay construction of the Hirschdale water treatment plant to the 1995 construction season to allow staff and consultant to resolve the property ownership conflict. All Directors, aye, by voice vote. SO MOVED. 1994 WATER SYSTEM IMPROVEMENT PROJECT - PROSSER WATER SYSTEM - STATUS REPORT - CONSIDERATION OF CONTRACT CHANGE ORDER NO. 3 - CONSIDERATION OF PROGRESS PAY ESTIMATE NO. 4 The Prosser Water System Improvement Project is approximately 64% complete in about 63% of the contract time. Tank fabricators are currently erecting the Prosser Annex Tank. • Work is also on-going with pipeline and conduit along No other Way to the Prosser Annex Well. Director Aguera moved, and Director Sutton seconded, that the Board approve Contract Change Order No. 3 on the 1994 Water System Improvements Project, Prosser Heights System, for$2,015.10 and Periodic Estimate for Partial Payment No. 4 in the amount of $137,096.82 to project contractor Wunschel& Small, Inc. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT Letter to the Editor of the Sierra Sun from John Bailey There was some discussion of Mr. Bailey's letter to the Editor of the Sierra Sun. The Chairman directed that discussion of District water system design criteria and water for fire protection be placed on the next meeting agenda at 7,30 PM, and that representatives of Tahoe Donner, the Water Committee, staff and the Sierra Sun be invited to the meeting. An ad is to be placed in the Sierra Sun. PIPELINE REPLACEMENT PROJECT- TAHOE DONNER AND SIERRA MEADOWS STATUS REPORT - CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 - CONSIDERATION OF PROGRESS PAY ESTIMATE NO. 2 Sears Construction Co. is approximately 43% complete in about 57% of the contract time. The contractor has completed the main line and services on Greenleaf Avenue and is 9119194 Page 2 currently installing main line and services on Lausanne Avenue. Director Aguera moved, and Director Sutton seconded, that the Board approve Contract Change Order No. 1 for$2,516.98 and Periodic Estimate for Partial Payment No. 2 in the amount of $77,080.88 to Sears Construction Co., Inc. for work on the Tahoe Donner/Sierra Meadows Pipeline Replacement Project. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION DISPENSING WITH BIDDING AND AUTHORIZING STAFF TO ENTER INTO A CONTRACT WITH BENCO CONTRACTING AND ENGINEERING, INC. FOR A SCOPE OF WORK TO PERMIT THE DISTRICT TO PLACE A WATER LINE AND TWO ELECTRICAL CONDUITS ON THE BRIDGE AT HIGHWAY 89 AND 1-80 AT A FUTURE DATE On July 18, 1994, the Board authorized the Manager to enter into a contract with CalTrans for placement of water and electric facilities on the new bridge at 1-80 and Highway 89 in an amount not to exceed $75,000. The Consulting Engineer has been successful in securing agreement from the contractor, BENCO Construction and Engineering, Inc. to do the work for $39,390; however, CalTrans wants the District to enter into a contract directly with BENCO rather than do the work as a change order to the CalTrans contract. ® The Board considered a resolution wherein it finds that competitive bidding would be impractical and authorizes entering into a contract with BENCO without bidding. Director Aguera moved that the Board adopt Resolution No. 9435 directing that competitive bidding be dispensed with in connection with the placement of utility blockouts and access openings on the CalTrans bridge over Interstate 80 at Highway 89. The motion was seconded by Director Sutton. ROLL CALL: Aguera, Sutton and Maass, aye; Corbett and Jones, absent. SO RESOLVED. CONSIDERATION OF AN EMPLOYEE WELLNESS PROGRAM, POSSIBLE ACTION The TDPUD safety staff has been in the process of developing a wellness program for employees for the past 16 months. Recently it was learned that the District's health provider, NRECA, offers up to a 6% health insurance discount for participants involved in running a qualified program. The proposed program includes working with Tahoe Forest Hospital to provide health appraisals/screenings, seminars and a healthy meal program. Also proposed are deductible and other low-cost incentives. The annual cost to administer the program is estimated to be $3,000. It is hoped that the program will result in employees striving to be healthier and feel better. This would lead to more general enjoyment of life and possible longevity. The • District would benefit by less lost work time due to injury, less absence from work due to illness and a reduction in health insurance and worker's compensation costs. 9119194 Page 3 • After some discussion, the Chairman directed that staff develop a policy outlining the program and its implementation for review by the Board. CONSIDERATION OF MINUTES OF SEPTEMBER 6, 1994; POSSIBLE ACTION Director Sutton moved, and Director Maass seconded, that the Board accept the minutes of September 6, 1994 as presented. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Aguera moved that the bills presented for consideration be approved for payment; further, that staff be authorized to transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $25 to reimburse the general fund for the Sauers Engineering charges related to the SCADA project. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. REPORTS FROM DEPARTMENT HEADS Complete copies of the reports prepared by staff are attached hereto. ADJOURNMENT There being no further business before the Board, Director Aguera moved, and Director Sutton seconded, that the meeting be adjourned at 8.20 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jame# A. Maass, Pre ident f i Prepared by Susan M. Craig, Deputy District Clerk smc 9119194 Page 4