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HomeMy WebLinkAbout1994-08-15 Min - Board . REGULAR MEETING August 15, 1994 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to o any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:10 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton were present; Director John Corbett was absent. EMPLOYEES PRESENT., Susan Craig, Steve Hollabaugh, Peter Holzmeister, Peter Markovich, Kathy Neus, Dave Ruliy and Scott Terrell. CONSULTANTS PRESENT: Attorneys Christina Bark and Steve Gross; Consulting Engineer Keith Sauers. OTHERS PRESENT: Bill Satmary and John Bailey. 1994 WATER SYSTEM IMPROVEMENT PROJECT - PROSSER HEIGHTS WATER • SYSTEM- CONSIDERATION AND POSSIBLE APPROVAL OF PERIODIC ESTIMATE FOR PARTIAL PAYMENT NUMBER 3 - CONSIDERATION AND POSSIBLE APPROVAL OF PERIODIC ESTIMATE FOR PARTIAL PAYMENT NUMBER 3 The Prosser Heights Water System Improvement Project is about 43% complete in approximately 48% of the contract time. Pipeline work on Beacon Road and Barnes Drive has been completed, construction of the Prosser Annex Well is complete; work is ongoing in all other aspects of the project. Director Aguera moved, and Director Jones seconded, that the Board approve Contract Change Order No. 2 presented by Wunschel & Small in the amount of$2,746.33 relating to the 1994 Water System Improvements Project- Prosser Heights System. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved, and Director Jones seconded, that the Board approve Periodic Estimate for Partial Payment No. 3 in the amount of$173,741.78 to Wunschel & Small, Inc. for work on the 1994 Water System Improvements Project- Prosser Heights System. All Directors, aye, by voice vote. SO MOVED. 1994 PIPELINE REPLACEMENT PROJECT - TAHOE DONNER AND SIERRA MEADOWS - CONSIDERATION AND POSSIBLE APPROVAL OF PERIODIC ESTIMATE FOR PARTIAL PAYMENT NUMBER 1 The Contractor is approximately 24% complete with the Tahoe Donner/Sierra Meadows Project in 37% of the contract time. He is currently installing pipeline and services on 8115194 Page 1 Green Leaf Way. Director Aguera moved, and Director Jones seconded, that the Board approve Periodic Estimate for Partial Payment No. 1 to Sears Construction Company in the amount of $124,841.75 for work on the 1994 Pipeline Replacement Project - Tahoe Donner and Sierra Meadows. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A CLAIM FOR DAMAGES SUBMITTED BY AMERIGAS PROPANE, INC.; POSSIBLE ACTION Director Jones moved, and Director Aguera seconded, that the Board deny the claim submitted by AmeriGas Propane, Inc. on the basis that the District had no legal responsibility and the claim was not a proper charge against the District according to Government Code Section 912.6(a)(1). An appropriate letter and warning is to be sent to the claimant. All Directors, aye, by voice vote. SO MOVED. TOUR OF SCADA SYSTEM FOR DISTRICT WATER FACILITIES The Board will tour the SCADA facilities before going into closed session. CONSIDERATION OF MINUTES OF AUGUST 1 AND AUGUST 8, 1994; POSSIBLE ACTION • Director Aguera moved, and Director Jones seconded, that the Board approve the minutes of August 1, 1994 as presented. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved, and Director Jones seconded, that the Board approve the minutes of August 8, 1994 as presented. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS After some discussion, Director Jones moved that the bills presented be approved for payment; seconded by Director Aguera. All Directors, aye, by voice vote. It was noted that the Kleinfelder bill for sampling groundwater at the District complex should be divided between the Water and Electric Departments rather than charged totally to the Water Department. A copy of the corrected list is to be attached to the minutes and provided to the Directors. Also, Director Sutton is to be copied with the quotes received this year for patching and paving work. Director Aguera moved, and Director Jones seconded, that the Board authorize staff to transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund$200 to reimburse the general fund for the Sauers Engineering charges relating to the SCADA project. All Directors, aye, by voice vote. SO MOVED. • CORRESPONDENCE Note from Charlie Harreus dated 7128194 regarding water rates 8115194 Page 2 Mr. Harreus is suggesting that the District establish a tiered rate structure that takes into account second home usage or, in the alternative, to meter water. The Manager will draft a response regarding water service in the Truckee community. REPORT FROM DEPARTMENT HEADS A complete copy of the reports from Department heads is attached to these minutes for reference. MISCELLANEOUS Note was made that the roof on the District complex should be finished next week. Armstrong/Tahoe Donner fire - The Water Foreman reported that cigarette papers and matches were found in the area where the fire started behind the Armstrong Tank. About 50% of the McGlashan Springs property was burned. No facilities were damaged, but the fire did get within about one quarter of a mile of the Soma Sierra Station and was headed towards the Tahoe Donner Substation and Innsbruck Station. It might be wise to have a forester look at the property and see what can be done to protect the District. End Use Survey - The Board would like a copy of the staff analysis of the survey before it is made public. • Workshop calendar - The Board would like to be notified by memo of workshops scheduled relating to energy efficiency. PUBLIC INPUT There was no public input. TOUR OF SCADA SYSTEM FOR DISTRICT WATER FACILITIES The Board and audience were conducted on a tour of the Supervisory Control and Data Acquisition system by Peter Markovich. CLOSED SESSION The Board adjourned to closed session at approximately 8:30 PM for the following: (a) consideration of anticipated litigation - AmeriGas claim against the District in accordance with Government Code Section 54956.9 and (b) consideration of pending litigation - TDPUD versus SPPCo - Government Code Section 54956.9. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 10:05 PM. There was no action taken or direction given as a result of closed session. 8115194 Page 3 • CONSIDERATION OF DISTRICT ELECTRIC LINE EXTENSION POLICY; POSSIBLE ACTION The Board discussed boundaries of the District's service territory and the location of the Northrop, Alderson (Cedar Smoke School) and California Inspection Station properties, which are in remote areas of PUD territory and to which no District distribution lines have been constructed. Gail Alderson has requested service from the TDPUD to her proposed development, Cedar Smoke School. Staff is recommending going forward with construction of the back- bone system and circuitry coming out of the substation and going to the comer of the Alderson property at PUD expense and the customer bearing the cost of construction over her property to the school. After discussion, Director Jones moved that the Board authorize the study and development of plans and necessary documentation to construct the 960 foot power line to the comer of the Alderson property in order to serve the Cedar Smoke School parcel. The information is to come back to the Board for final approval. The motion was seconded by Director Aguera. It was clarified that this is an exception to the line extension policy; items of this nature concerning remote inner-lands of the District will be considered on a case-by-case basis. ROLL CALL: Jones, Maass and Aguera, aye; Sutton, no. SO MOVED. • The next agenda may contain discussion of an amendment to the electric line extension policy. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:40 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, 0 msident ' Prepared b ! j Susan M. rarg uty, DepDistrict Clerk smc 8115194 Page 4