Loading...
HomeMy WebLinkAbout1994-09-06 Min - Board ® REGULAR MEETING September 6, 1994 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party pon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Bob Jones, James Maass and Patricia Sutton were present; Directors Joe Aguera and John Corbett were absent. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Kathy Neus, Bob Quinn and Dave Rully. CONSULTANTS PRESENT., Attorneys Peter Cuttitta and Steve Gross; Consulting Engineer Keith Sauers. OTHERS PRESENT: Bill Satmary, Ron Hemig, Debbie Thomas, Eric Efthinion, Jim and Janice Rhode, Jim Wells, Cindy and Gregg Bashford. RE-COATING OF THE ROOF AT THE DISTRICT HEADQUARTERS BUILDING - STATUS REPORT-CONSIDERATION OF RESOLUTION ACCEPTING THE PROJECT AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION - CONSIDERATION OF PROGRESS PAYMENT TO MADSEN ROOF COMPANY, INC. In July, the Town Building Department denied approval of the roof re-coating project because there was not a continuous membrane of material covering the roof. The material manufacturer checked out the problem and found that the old and new materials reacted with each other causing the old material to lift. The solution was to wash, peel away the loose material and coat the affected areas using a roller. Madsen Roof Company repaired the affected areas at no cost to the District. The Building Department inspected the roof on August 30, 1994, found it to be acceptable and gave final approval at that time. The roof is now considered a "Class A"roof and has a warranty of at least five years. Director Jones moved, and Director Sutton seconded, that the Board authorize payment in the amount of $28,503 to Madsen Roof Company. This payment reflects a 10% withholding in the amount of $3,167, which will be released 35 days following the filing of the Notice of Completion provided no claims against the contractor have been made to the District by material suppliers or laborers. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board adopt Resolution No. 9432 accepting the District office building roof re-coating project as complete and directing the filing of the Notice of 916194 Page 1 Completion; Director Sutton seconded the motion. ROLL CALL: Directors Jones, Sutton and Maass; Directors Aguera and Corbett, absent. SO RESOLVED. CONSIDERATION OF A REPORT FROM SAVERS ENGINEERING REGARDING WATER PRESSURE PROBLEM IN THE DONNER TRAILS SUBDIVISION Discussion was held concerning customer complaints of low water pressure in the neighborhood adjacent to Edmunds Drive and Donner Trail Road at the August 1, 1994 Board meeting. The Board directed Consulting Engineer Sauers to investigate the problem and provide a report. A complete copy of Mr. Sauers'report is attached to these minutes for reference. Water services in the Edmunds/Donner Trail Road neighborhood are supplied from a looping pipeline system; the pressure is controlled by the Donner Trails Tank. The lots with minimum pressure are those nearest to the tank (lots higher in elevation than those closer to Donner Pass Road). Some services nearby are connected to the Soma Sierra system and have higher pressure. There is a pressure reducing valve on one portion of the Soma Sierra system, so some customers on Rocky Lane have the benefit of high pressure reduced to a more desirable pressure. The Consulting Engineer interviewed several property owners in the problem area and measured water pressures. His conclusion is that the water system was designed to be served from the Donner Tails Tanks, as it is today, but the pressure standards of that time (when the system was designed) were more lax than they are today. It would be possible to transfer customers in the problem area from the Donner Trails system to the Soma Sierra system at a preliminary cost estimate of$148,000. There are several qualifications which are noted in the Sauers' report (copy attached). The Chairman referred the matter to the Water Committee for consideration. CONSIDERATION OF AMENDING THE DISTRICT'S ELECTRIC LINE EXTENSION POLICY; POSSIBLE ACTION At the August 15, 1994 Board meeting, there was some talk about the wisdom of changing the District's approach to extending the electric system into developing areas of the PUD service territory. The long-standing policy has been to wait for a particular developer to propose the development of territory and to build a system to serve that developer and require the developer to pay all associated costs. At the last meeting, altering that approach to involve the District in taking some level of initiative to plan for and anticipate development and to invest in some 'backbone" facilities was discussed. The rationale for the District taking some initiative is to provide for a more orderly development of electric system facilities within PUD service territory; to provide the kind of system interties that enhance service reliability, and to be more responsive and helpful to customers' needs. 916194 Page 2 . The Board reviewed a re-draft of Chapter 7.46 regarding line extensions which would implement the new approach described above. Discussion ensued. James Rhode, owner of property in the proposed Sugar Pine Estates Subdivision located at the end of Alder Drive, asked several questions relating to the District's master plan and developer/District responsibilities with respect to line extensions. Thereafter, Director Sutton moved that the Board set a public hearing to discuss this matter further. MOTION FAILED for lack of a second. The Chairman put over consideration of amending the electric line extension policy to the next Board meeting agenda. PUBLIC INPUT There was no public input. PROSSER HEIGHTS WELL RECONSTRUCTION- CONSIDERATION OF PROGRESS PAYMENT REQUEST - CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION The contract for electrical reconstruction at the Prosser Heights well was entered into in January. The contractor has experienced some delays, but the work is now complete. The Consulting Engineer is recommending payment to Mountain Electric and acceptance of the project. Director Jones moved, and Director Sutton seconded, that the Board approve payment to Mountain Electric in the amount of $1,124.30 for work on the Prosser Heights Well Reconstruction Project. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board adopt Resolution No. 9433 accepting the electrical work at the Prosser Heights well building as complete and directing the filing of the Notice of Completion; seconded by Director Sutton. ROLL CALL:Jones, Sutton and Maass, aye; Aguera and Corbett, absent. SO RESOLVED. GENERATOR CONNECTIONS AT VARIOUS PUMP STATIONS- CONSIDERATION OF CHANGE ORDER NO. 2-CONSIDERATION OF A PROGRESS PAYMENT REQUEST- CONSIDERATION OF A RESOLUTION ACCEPTING THE WORK AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION The construction contract for generator connections at various pump stations was entered into with Zintek Electric in February of 1994. The contractor has completed all of the work and has invoiced the District for the final amount. The work has been inspected by the consulting electrical engineer and by District Electrician Jim Wilson. They find the work • to be acceptable. Counsel noted that state law has changed; a simple majority vote is all that is required 916194 Page 3 to approve a change order. Director Jones moved, and Director Sutton seconded, that the Board approve Contract Change Order No. 2 submitted by Zintek Electric. it extends the contractual time of completion from 120 days to 174 days due to production delays and a supplier mistake. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Sutton seconded, that the Board approve Progress Payment No. 5 in the amount of$45,870.32 to Zintek Electric for work on the Generator Connection Project. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board adopt Resolution No. 9434 accepting the Generator Connections at Various Pump Stations Project as complete and directing the filing of the Notice of Completion; seconded by Director Sutton. ROLL CALL: Jones, Sutton and Maass, aye; Aguera and Corbett, absent. SO RESOLVED. CONSIDERATION OF A POLICY REQUIRING THE INSTALLATION OF UNDERGROUND ELECTRICAL FACILITIES According to staff, there is a growing concern within the community regarding the proliferation of power poles and related overhead facilities. As the general public becomes more aware of technologies available to electric utilities and more aware of perceived . inherent risks of overhead facilities, there are increased demands on the utility to place facilities underground. Some residents of Tahoe Donner have expressed an interest in placing the lines underground at the time Southwest Gas expands into the area. Staff does not believe rebuilding Tahoe Donner would be practical from a monetary standpoint, but do feel a policy should be initiated to mandate all new construction and all rebuilds be placed underground wherever practical. The Electric Superintendent, after meeting with members of the Electric Committee, is recommending that the Board accept an underground policy mandating all new construction and rebuilds, wherever practical, be placed underground. The Board and audience reviewed the proposed revisions to the electric application for service, construction standards and service connection policies. it was noted that the town is interested in having future electric development placed underground. Counsel was directed to took into whether or not the town or county has the authority to regulate electric policy. He was also asked to review the District's agreement with Tahoe Donner to see whether a requirement for undergrounding would be in conflict with its terms. Debbi Thomas introduced herself as the representative for the proposed Sugar Pine Estates development. The subdivision consists of 19 ten acre parcels; five plus one • currently being served by overhead electrical lines. Plans for overhead electric construction for the other 13 parcels are currently on file with the District along with the appropriate deposit. Each parcel owner is developing his/her own property,- there is no 916194 Page 4 "developer." Ms. Thomas has been granted power of attorney by the other 12 owners to speak on their behalf to the District and to sign any documents necessary for electric service. It is their concern that, if the electric policies being considered for change are approved, their development will be required to place electric facilities underground. After some discussion, Director Sutton moved that, in all instances, where the District has accepted a deposit from a developer or group representing land interests with a common purpose, that the policy in effect on the date of acceptance of the deposit by the District be the one applied. Director Jones seconded the motion. All Directors, aye, by voice vote. SO MOVED. MARTIS FEEDER NO. 3 PROJECT - STATUS REPORT - CONSIDERATION OF A CHANGE ORDER Since approval of the Martis #3 project, the desired route and easement across private property (which was previously unattainable) has become available. Change Order No. 1 will eliminate boring under Highway 267 and delete rebuilding a portion of the required overhead work. While requiring more trenching, this will result in a savings of approximately $8,280 to the District. An additional advantage is that by installing conduit and conductor underground along the new routing, it will be possible to utilize the facilities placed within the 267 bridge crossing the Truckee River at some time in the near future and eliminate the present overhead river crossing. . Change Order No. 2 allows for sharing a trench with WestStar Cable and the sewer along S. E. River Street. The District's cost for the joint trench will be $7,504 (a savings of $4,696). Director Jones moved, and Director Sutton seconded, that the Board approve Harker & Harker's Change Order No. 1 in the amount of$ -8,280 and Change Order No. 2 in the amount of$-12,200 on the Martis Feeder No. 3 Project. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A CALENDAR FOR PREPARATION OF THE 1995 BUDGET Note was made of the 1995 Budget calendar, copy attached. CONSIDERATION OF MINUTES OF AUGUST 15, 1994; POSSIBLE ACTION Director Jones moved, and Director Sutton seconded, that the minutes of August 15, 1994 be approved as presented. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Jones moved, and Director Sutton seconded, that the bills presented for • consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE - QUESTIONNAIRE FROM NEVADA COUNTY GRAND JURY 916194 Page 5 DATED AUGUST 28, 1994 Note was made of the Grand Jury questionnaire regarding certain aspects of county special districts. The Board will be copied with the response. FINANCIAL REPORT The Board was copied with the monthly financial reports for July 1994. They are attached. CLOSED SESSION Conference with legal counsel, anticipated litigation, Government Code Section 54956.9(a), TDPUD versus Sierra Pacific Power Company Conference with legal counsel, anticipated litigation, Government Code Section 54956.9(c), one case The Board adjourned to closed session at 8:46 PM. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:26 PM. There was no action to report as a result of closed session. ADJOURNMENT There being no further business before the Board, Director Jones moved, and Director Maass seconded, that the meeting be adjourned. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DON�N�hER PUBLIC UTILITY DISTRICT Jamm s A. Maass, President f Prepared by Susan M. Ciaig, Deputy District Clerk smc 916194 Page 6