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HomeMy WebLinkAbout1994-04-18 Min - Board REGULAR MEETING April 18, 1994 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listeningto o any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:10 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, James Maass and Pat Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus, Dave Rully and Bob Quinn. CONSULTANTS PRESENT.- Attorney Steve Gross. OTHERS PRESENT. Bill Satmary; Mia Mitchell and Michelle Cyzauskas of Rollins Hudig Hall. CONSIDERATION OF INSURANCE QUOTES -PROPERTY, LIABILITY, DIRECTORS' • AND OFFICERS' LIABILITY; POSSIBLE ACTION The Truckee Donner PUD has had a long-term association with Rollins Hudig Hall of Northern California, Inc., Insurance Brokers. The affiliation came about as the result of the PUD's membership in the National Rural Electric Cooperative Association. Reliance's NRECA program has provided the District with comprehensive coverages. Mia Mitchell and Michelle Cyzauskas of Rollins Hudig Hall were present in the audience to discuss the renewal quotation for the District's insurance covering the period of May 1, 1994 to April 30, 1995. Explained by RHH representatives were the renewal parameters, current insurance market conditions, significant changes and renewal climate. Regarding directors' and officers' liability insurance, it was noted that Reliance lost the official sponsorship of the NRECA program. After discussion the various options, Director Sutton moved that Rollins Hudig Hall be authorized to provide coverage for fiduciary liability insurance to replace what the District had with an estimated expense of from $2,000 to $5,000 in annual premiums upon approval by the Administrative Services Manager and General Manager. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Corbett seconded, that the Board accept the Rollins Hudig Hall proposal for renewal of the District's insurance package as presented, copy • attached, in the amount of$201,328 plus between $2,000 and$5,000 for fiduciary liability insurance. All Directors, aye, by voice vote. SO MOVED. 4118194 Page 1 • PUBLIC INPUT There was no public input. CONSIDERATION OF CASTING A BALLOT FOR NEVADA COUNTYLAFCO SPECIAL DISTRICT REPRESENTATIVES #1 AND #2 Director Aguera moved, and Director Corbett seconded, that the Board cast a ballot for Nevada County LAFCo Special District Representatives as follows: Kathy Krieger, Representative No. 1; Ron Sweet, Representative No. 2. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTIONS APPROVING SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING CALLS FOR BIDS FOR VARIOUS ELECTRIC SYSTEM MATERIALS - WIRE AND CABLE - TRANSFORMERS Director Jones moved that the Board adopt Resolution No. 9412 approving specifications and issuing a call for bids on electric distribution equipment - cable and wire. The motion was seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution No. 9413 approving specifications and issuing a call for bids on electric distribution . equipment - distribution transformers. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF TRANSFER OF VARIOUS RESTRICTED FUNDS TO THE DISTRICT'S GENERAL FUND Transfer from reserve for future meters fund to water general fund Director Aguera moved, and Director Corbett seconded, that the Board authorize staff to transfer $13,500 from the reserve for future meters restricted fund to the Water Department general fund to reimburse the fund for the purchase and installation of water meters during 1993. All Directors, aye, by voice vote. SO MOVED. Transfer from prepaid connections fees for Ponderosa Ranchos and Martiswoods Estates to water general fund Director Aguera moved, and Director Corbett seconded, that the Board authorize staff to transfer$1,800 from the prepaid connection fees restricted fund to the Water Department general fund to reimburse the fund for the installation of two water services in Martis Woods Estates and two water services in Ponderosa Ranchos during 1993. All Directors, aye, by voice vote. SO MOVED. Transfer from water building fund to water general fund Director Aguera moved that the Board authorize staff to transfer $63,585 from the water building fund to the Water Department general fund as shown in the 1994 Water 4118194 Page 2 Department operating budget. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Transfer from telemetry fund to water general fund Director Aguera moved that the Board authorize staff to transfer$53,921.66 plus accrued interest from the telemetry restricted fund to the Water Department general fund; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Transfer from electric facilities fees to electric general fund Director Aguera moved, and Director Corbett seconded, that the Board authorize staff to transfer $248,063.21 from the pre-AB 1600 electric facilities fees to the electric general fund. All Directors, aye, by voice vote. SO MOVED. Transfer from COP acquisition fund to water general fund Director Aguera moved that the Board authorize staff to transfer$6,886.41 from the 1991 water system improvements project certificates of participation acquisition fund to the Water Department general fund to reimburse the fund for payments made for SCADA related costs; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. • CONSIDERATION OF A RESOLUTION RATIFYING AND APPROVING EMERGENCY REPAIR WORK - AIRPORT WELL As was reported on an earlier occasion, the Airport well was out of service and, because there was difficulty keeping up with water demand, staff moved quickly to make repairs to the pump. The costs are in the neighborhood of$16,000. Director Aguera moved that the Board adopt Resolution No. 9414 ratifying and approving emergency repair work at the Airport well; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION APPROVING SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR RE-COATING THE ROOF AT THE DISTRICT HEADQUARTERS BUILDING The flat roofs at the District offices, with the exception of the area over the administration offices, have had no maintenance since they were constructed. The fire coating that was originally installed came loose approximately four years ago and the wind blew most of it away. For the majority, the roofs are down to the original tar and paper. The roofs are deteriorating and require some type of coating to stop this process. The estimate for re- coating process is $30,000. Director Corbett moved, and Director Aguera seconded, that the Board adopt Resolution No. 9415 approving specifications and contract documents and authorizing staff to go to 4118194 Page 3 . bid on re-coating the District's roofs. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OFAN AMENDMENT TO DISTRICT CODE OF POLICIES SECTION 4.44.010 DEALING WITH RECORDS OF EMPLOYEES Staff advises that Section 4.44.010 of the District's code authorized the General Manager and Board to have access to employee personnel records. Department heads also need access to those records in order to be properly involved in the employee appraisal process. Director Jones moved, and Director Corbett seconded, that the Board adopt the revised Code of District Policies Section 4.44.010 as follows: 4.44.010 RECORDS OF EMPLOYEES - The General Manager shall cause to have established and maintained for each employee of the District personnel records, the contents of which meet the customary standards of good personnel practices and which fairly represent the employee's work history with the District. Such records shall be accessible to the Board of Directors, the General Manager, the employee and such other persons as may be agreed to by the employee. Notwithstanding the above portions of Section 4.44.010, department heads and supervisors shall have access to performance evaluation records of employees over whom said department heads and supervisors exercise supervision. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. . CONSIDERATION OF A RESOLUTION ESTABLISHING SALARIES FOR CERTAIN NON-BARGAINING UNIT EMPLOYEES FOR 1994 The Manager reported that he believes that the five department heads and the executive secretary deserve a three percent raise, retroactive to January 1, 1994, Director Corbett moved, and Director Aguera seconded, that the Board adopt Resolution No. 9416 affecting a compensation adjustment for certain non-bargaining unit employees. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, no. SO RESOLVED. CONSIDERATION OF MINUTES OF MARCH 14-15 AND APRIL 4, 1994; POSSIBLE ACTION Several corrections to the minutes of March 14-15 were noted and, thereafter, Director Aguera moved that they be accepted as corrected; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the minutes of April 4, 1994 be approved as presented; seconded by Director Aguera. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CORRESPONDENCE Letter dated 415194 from Tony Lashbrook, Community Development Director, Town of Truckee 4118194 Page 4 . The Town of Truckee is considering a policy that would allow the waiver of fees for special districts in town. The PUD Board has, in the past, taken no formal position regarding the imposition of county building fees. No action was taken. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS After review, Director Corbett moved that the bills presented for consideration be approved for payment; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved, and Director Corbett seconded, that the Board authorize staff to transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund$175 to reimburse the general fund for the Sauers Engineering charges. All Directors, aye, by voice vote. SO MOVED. CLOSED SESSION The Board adjourned to closed session at 9:40 PM for the purpose of conducting an employee performance evaluation on the General Manager in accordance with Government Code Section 54957. • RETURN TO PUBLIC SESSION The Board returned to public session at approximately 10:25 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:26 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja a A. Maass, Pr ident Prepared by Susan M. raig, Deputy District Clerk smc • 4118194 Page 5