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HomeMy WebLinkAbout1994-05-02 Min - Board REGULAR MEETING . May 2, 1994 In accordance with District Code Section 2.08.010 the TDPUD minutes are action ont minutes All Board meetir�s are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their regUeSt. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton were present; John Corbett was absent. EMPLOYEES PRESENT: Susan Craig, Peter Holzmeister and Dave Rully. CONSULTANTS PRESENT.' Attorneys Steve Gross and John Phelps; Consulting Engineers Keith Knibb and Keith Sauers. OTHERS PRESENT. Bill Avery and Eric Sandel of Sandel/Avery Engineering; Walter Bailey, Ron Hemig and Bill Satmary. CONSIDERATION OF A STATUS REPORT ON THE SCADA PROJECT AND POSSIBLE PAYMENT TO SANDEL/AVERY ENGINEERING Construction of the SCADA system for the Water Department is approaching completion. . Sauers Engineering has prepared a punch list of items remaining to be done and Sandel/Avery is in the process of completing those items. Sandel/Avery has submitted two invoices totaling $27,952.97, but Sauers is not yet recommending payment because the work is not finished. Sandel/Avery would like the District to pay at least a portion of the amount. The original contract allowed 8 112 months for completion of the SCADA facilities. When the job was only 35% done at that time, an extension of 4 112 months was added to the contract. Now, the contract is over 8 months beyond the agreed-to extension (21 months into what was to have been an 8 112 month contract). After some discussion, Director Jones moved that as soon as a recommendation for payment to Sandel/Avery is provided by Sauers Engineering the matter be placed on the agenda for Board approval; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. PUBLIC HEARING REGARDING THE CONTINUATION OF WATER STANDBY CHARGES In 1991, the District adopted a system of water standby charges that would apply to certain vacant parcels as part of the funding for the 1991 COP issue. This was supported • by a study prepared by Sauers Engineering. Under state law, the District is required to conduct a public hearing each year in order to continue the charge. 512194 Page 1 • The public hearing to discuss continuation of the water standby charges was opened at 7:17 PM. There was no public comment and Director Jones moved to close the public hearing; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Aguera seconded, that the appropriate standby resolutions be placed on the next meeting agenda for consideration. All Directors, aye, by voice vote. SO MOVED. CONS►DERATiON OF CHANGE ORDER NO. 4 TO THE CONTRACT FOR CONSTRUCTION OF THE DOWNTOWN P►PELiNE REPLACEMENT PROJECT Change Order No. 4, if approved, will create an incentive for the contractor to finish the Downtown Pipeline Project quickly. if Arcadian finishes the job by June 30, 1994, the collection of significant amounts of liquidated damages will be waived. It is hoped the contractor will be out of the downtown area before the summer tourist traffic returns. (This work does not include construction at the site on West River Street where contaminated soil was encountered.) After some discussion, Director Aguera moved that the Board approve Contract Change Order No. 4 between the District and Arcadian Enterprises on the Downtown Pipeline Project, which does not alter the cost of the project. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. . PUBLIC INPUT Truckee Lions, Host Club Walter Bailey requested that the Truckee Host Lions Club be permitted to use the east PUD parking lot on May 28 and 29 to conduct a rummage sale. No objections were noted and the matter was referred to the Manager. CONSIDERATION OF BIDS AND POSSIBLE AWARD OF CONTRACT FOR CONSTRUCTION OF VARIOUS IMPROVEMENTS TO THE PROSSER HEIGHTS WATER SYSTEM Bids were received on April 26, 1994 for water system improvements to the Prosser Heights Water System. it includes a new well, 215,000 gallon storage tank, hydropneumatic pump station and some pipeline work. The contract is funded as part of the District's Safe Drinking Water Bond Law Project. The Engineer's Estimate for the work is $1,169,399. Four bids were received ranging from $9,36,230 to $1,269,900. Director Aguera moved, and Director Jones seconded, that the Board award the bid to the low bidder, Wunschel and Small, Inc. of Fair Oaks, California in the amount of $936,230 for the Prosser Heights Water System Improvement Project. All Directors, aye, . by voice vote. SO MOVED. CONSIDERATION OF RESCINDING RESOLUTION NO. 9411 WHICH DECLARES UNIT 512194 Page 2 • 25 SURPLUS At staffs recommendation, the Board adopted Resolution No. 9411 on April 4, 1994 declaring the 1985 Ford Bronco surplus and authorized its sale. Since that time, the District's insurance carrier has offered $6,496.67 for the vehicle. This appears a more appropriate way to dispose of the wrecked vehicle. Director Aguera moved, and Director Jones seconded, that the Board rescind Resolution No. 9411 and accept the insurance company's offer of$6,496.67 for Unit 25 (a 1985 Ford Bronco). All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A PRESENTATION ON A REPORT PREPARED BY SAUERS ENGINEERING ON WATER FACILITIES FEES; POSSIBLE DIRECTION Sauers Engineering has prepared a Water Facilities Fees Report detailing proposed changes to the District's current method of determining and charging water facilities fees. The report includes a new facilities fee schedule which represents a modest increase in the basic fee amount. The report presents a global method rather than zone of benefit method for calculating water facilities fees. With the global method, the amount of the fee for a given service size will be the same throughout the District. There would also be no separate fire flow facilities fee. After some discussion, the Chairman referred the matter to the Water Committee for review and to make recommendations to the Board. CONSIDERATION OF SETTING A PUBLIC HEARING TO CONSIDER AN ORDINANCE INCREASING THE SALARY OF THE GENERAL MANAGER This matter was put over until after closed session. CONSIDERATION OF MINUTES OF MARCH 23 AND APRiL 18, 1994; POSSIBLE ACTION Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of March 23, 1994 as corrected. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the minutes of April 18, 1994 be approved as presented; seconded by Director Aguera. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CORRESPONDENCE . There was no correspondence discussed by the Board. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS 512194 Page 3 ® After review, Director Sutton moved that the Board pay the bills with the exception of the Arthur Anderson bill relating to the 1993 audit. The Manager is to review the contract with Arthur Andersen and determine the payment terms for accounting services pertaining to the 1993 audit. If appropriate, the current bill is to be paid, if not, the bill will be considered by the Board after the audit has been received. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT FROM DEPARTMENT HEADS The Manager requested that the monthly reports be moved to the second Board meeting agenda of each month; the Board agreed. CLOSED SESSION Conference with legal counsel - anticipated litigation, Government Code Section 54956.9(b)(1) one case; Government Code Section 54956.9(c) one case Employee performance evaluations, Government Code Section 54957, General Manager and legal counsel The Board adjourned to closed session at 9:12 PM. • RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:05 PM. PUBLIC HEARING REGARDING ADOPTION OF AN ORDINANCE ADJUSTING SALARY OF THE GENERAL MANAGER The Chairman noted that, during closed session, a satisfactory performance evaluation of the General Manager was conducted in accordance with Government Code Section 54957. By consensus, the Board directed that a public hearing be scheduled for 7:15 PM on April 16, 1994 for the purpose of considering an ordinance adjusting the Managers compensation. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:07 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT v a es A. Maass, Pr ►dent Pre ared b . p Y Susan M. Craig, Deputy District Clerk 512194 Page 4