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HomeMy WebLinkAbout1994-05-16 Min - Board REGULAR MEETING May 16, 1994 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Maria Martinez, Kathy Neus, Bob Quinn and Dave Rully. CONSULTANTS PRESENT: Attorneys Steve Gross and John Phelps; Consulting Engineer Keith Sauers. OTHERS PRESENT: Bill Satmary. REPORT FROM THE FINANCE COMMITTEE REGARDING THE 1993 AUDIT REPORT OF THE FINANCIAL STATEMENTS OF THE DISTRICT The Finance Committee met on May 10, 1994 with members of Arthur Andersen and PUD staff for the purpose of conducting a workshop on the results of the 1993 audit. Because there were some important issues, it was felt the whole Board should be involved and be able to ask questions. Mr. Blumenfeld will be able to attend the June 6, 1994 meeting for that purpose. CONSIDERATION OF BIDS AND POSSIBLE AWARD OF A CONTRACT FOR RE- COATING OF THE ROOF AT THE DISTRICT HEADQUARTERS BUILDING Two bids were received on May 10, 1994 for re-coating the roof at the District's office building - one from Madsen Roof Company in the amount of $31,670, the other from Royal Roofing in the amount of$35,387.The State Licensing Board was contacted and Madsen has the correct license for doing the job and the license is current and active. All references have been checked and are very positive. The bid bond is in order. Director Jones moved, and Director Corbett seconded, that the Board award the roof re- coating project to Madsen Roof Company, Inc. of Sacramento in the amount of$31,670. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A DEVELOPMENT AGREEMENT FOR ELECTRIC SERVICE FOR GOOSENECK VILLAGE The Board reviewed the proposed development agreement with E & A Development Company, Incorporated (Ken Porter) for electric service to Gooseneck Village, a 48,400 square foot commercial shopping center adjacent to Airport Self Storage on Highway 267. The improvements for the development total approximately$93,000 and consist of an on 5116194 Page 1 and off-site distribution system and all requirements associated with providing electric service to the five buildings. Item 14 of the agreement is to be changed to indicate "General Manager" as the District's representative for receiving notices and requests rather that "Maria Martinez, Development Specialist." Director Sutton moved, and Director Aguera seconded, that the Board approve the electric development agreement between the District and E & A Development Company, Incorporated, and authorize the execution of the agreement. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. CONSIDERATION OF PUBLIC COMMENTS ON AN ORDINANCE TO ADJUST THE ANNUAL SALARY OF THE GENERAL MANAGER The Chairman opened the public hearing to receive public comments on an ordinance to adjust the annual salary of the General Manager at 7:27 PM. There were no comments and Director Jones moved to close the public hearing, seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. DirectorAguera moved that the item be tabled, seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF A DRAFT GROUNDWATER ASSESSMENT PLAN PREPARED BY KLEINFELDER CONSULTANTS Lahontan Regional Water Quality Control Board has ordered the District to submit to them a proposed work plan under the terms of which the District would monitor for contaminants in the groundwater on the site of the headquarters building. Kleinfelder was retained to prepare a report that would investigate other possible originators of contamination and to prepare a work plan. Kleinfelder has concluded that, if there is contamination of the PUD site, there is no documentary evidence that it comes from the gasoline stations to the east or west. Also, it is not clear if there is any contamination at the Truckee Fire Protection District property to the south of the PUD building. Kleinfelder has prepared a modest work plan for groundwater assessment that would cost approximately $8,500 to implement. After reviewing the plan, Director Jones moved that the Board authorize staff to submit the Groundwater Assessment Work Plan prepared by Kleinfelder to the Lahontan Regional Water Quality Control Board and to proceed with implementation of the work plan if it is approved by Lahontan. Further, that the payment • of Kleinfelder's Invoice No. 306778 in the amount of $3,000 for services performed be approved. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. 5116194 Page 2 . CONSIDERATION OFA PROPOSAL FROM COOPERATIVE PERSONNEL SERVICES TO PROVIDE SERVICES INCLUDING THE FOLLOWING: EMPLOYMENT APPLICATION DEVELOPMENT - DEVELOPMENT OF A NON-DISCRIMINATION POLICY-EMPLOYEE AND SUPERVISORY TRAINING-REVIEW FOR COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT A goal of the Administrative Services Department for 1994 is to coordinate the development of an updated employment application, non-discrimination, drug/alcohol abuse and Americans with Disabilities Act policies and to provide employee training on the new policies. Also, staff is recommending an ADA audit of the District's personnel policies, procedures, class specifications, recruitment, selection, retention and promotion system for compliance with the Act. Cooperative Personnel Services has provided a proposal for Board consideration. After some discussion, Director Jones moved that staff be authorized to proceed with the proposal from Cooperative Personnel Services to accomplish the following: a) Development of an updated and legal employment application form; b) Development of policies relating to non-discrimination, drug and alcohol abuse and compliance with the Americans with Disabilities Act; c) Arrange for all employee and supervisory employee training on the new policies. Further, that staff, after meeting with the Personnel Committee, be directed to bring a draft proposal of the new policies back to the Board for review and that the General Manager be authorized to meet and confer with the Union prior to their final adoption by the Board. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A PROPOSAL FROM SIMON HYDRO-SEARCH TO PROVIDE SERVICES RELATIVE TO PREPARATION OF A GROUNDWATER MANAGEMENT PLAN Assembly Bill 3030 authorized local agencies to adopt and implement a groundwater management plan for the protection of local water resources. Pursuant to that legislation, on January 4, 1993, the District held a public hearing regarding its intention to prepare such a plan. Two consultants, Converse Consultants and Simon Hydro-Search, submitted proposals. The cost of their services is very similar. Because of the long relationship between the District and Hydro-Search, the consulting engineer is recommending Hydro-Search be retained for this assignment. The 1994 budget contains an allowance of$45,000 for this task. Director Jones moved, and Director Corbett seconded, that the Board retain consulting hydrogeologists Simon Hydro-Search to prepare the Phase l portion of the Martis Valley Aquifer Groundwater Management Plan at a cost not to exceed $23,671. All Directors, aye, by voice vote. SO MOVED. i CONSIDERATION OF BIDS AND POSSIBLE AWARD OF A CONTRACT FOR THE 1994 PIPELINE REPLACEMENT PROJECT, TAHOE DONNER AND SIERRA 5116194 Page 3 MEADOWS Nine bids were received on May 10, 1994 for the Tahoe Donner and Sierra Meadows Pipeline Replacement Project ranging from $522,391 to $592,683. The low bidder, Sears Construction, is qualified to do the job. They have more than ten years experience, references were complimentary and the contractor is properly licensed. Director Corbett moved, and Director Aguera seconded, that the Board adopt Resolution No. 9417 awarding the Pipeline Replacement Contract (Tahoe Donner and Sierra Meadows) to Sears Construction Company, Inc.; funding the project with 1991 COP funds; and authorizing staff to transfer funds from the COP acquisition fund to reimburse the water general fund for approved expenditures. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A STATUS REPORT AND PROGRESS PAYMENT REQUEST FOR THE MODIFICATION OF WATER PUMP STATIONS Zintek Electric has submitted an invoice in the amount of $45,640.26 for work on the water pump stations. Following payment, the contractor will have earned 37% of the contract amount and used 67% of the time allowed under the contract. The District's consulting engineer has evaluated the invoice and determined it to be appropriate. • The contractor is requesting that joint checks be made to two of his suppliers with the remainder to him (Zintek and Norcal, $1,153.12; Zintek and Tesco, $26,280; Zintek, $18,207.14). Director Corbett moved, and Director Aguera seconded, that the Board authorize staff to make payment as indicated above for work performed by Zintek Electric on the pump station modification project. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A STATUS REPORT AND PROGRESS PAYMENT REQUEST FOR THE SCADA SYSTEM PROJECT Progress is being made on the SCADA project. Consulting Engineer Sauers is recommending that 20% of the withheld amount be released to Sandel/Avery Engineering. Director Sutton moved, and Director Jones seconded, that the Board authorize staff to pay Sandel/Avery Engineering $5,600 of money withheld from their final billing on the SCADA project. Further, that this amount be transferred from the COP fund to reimburse the general fund. All Directors, aye, by voice vote. SO MOVED. PIPE LINING AT I-80 CROSSING PROJECT-CONSIDERATION OF THE FOLLOWING - STATUS REPORT - CHANGE ORDER NO. 1 - PROGRESS PAYMENT NO. 1 - • RESOLUTION APPROVING AND ACCEPTING THE WORK AS COMPLETE AND DIRECTING THE FiLiNG OF THE NOTICE OF COMPLETION 5116194 Page 4 • in order to repair and restore to service a leaking pipeline under Interstate 80 between the Truckee Cemetery and ShaNeva Road, a contract was awarded on March 8, 1994 to RDC, Inc., of Sparks, Nevada. The work included cleaning and lining the pipe with 6" polyethylene pipe and making appropriate connections to restore the pipeline to service. The contractor has successfully completed the work under the contract and the pipeline is now in service. After reviewing the various documents, Director Aguera moved that the Board approve Contract Change Order No. 1 submitted by RDC, Inc. increasing the contract price for the 1-80 Crossing Pipe Line Project by$558.18 to $13,587.18; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved, and Director Corbett seconded, that the Board approve Periodic Estimate No. 1 for the contract with RDC, Inc., with authorization to pay $12,228.46 now and the 10% retention in 35 days. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution No. 9418 approving and accepting the Pipe Lining at 1-80 Crossing Project and directing the filing of the Notice of Completion. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF RESOLUTIONS IMPLEMENTING AND FIXING ELECTRIC AND WATER STANDBY CHARGES FOR THE FISCAL YEAR 1994-95 AND RESOLUTIONS • FIXING AND PLACING ELECTRIC AND WATER STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTIES OF PLACER AND NEVADA Director Aguera moved, and Director Corbett seconded, that the Board adopt Resolution No. 9419 implementing and fixing electric standby charges for the fiscal year 1994-95. ROLL CALL: all Directors, aye. SO RESOLVED. Director Aguera moved, and Director Corbett seconded, that the Board adopt Resolution No. 9420 fixing and placing electric standby charges on District tax roll for collection by the Counties of Placer and Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. Director Aguera moved, and Director Corbett seconded, that the Board adopt Resolution No. 9421 implementing and fixing water standby charges for the fiscal year 1994-95. ROLL CALL: all Directors, aye. SO RESOLVED. Director Aguera moved, and Director Corbett seconded, that the Board adopt Resolution No. 9422 fixing and placing water standby charges on District tax roll for collection by the Counties of Placer and Nevada. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION REQUESTING CONSOLIDATION OF THE DISTRICT'S 1994 ELECTION WiTH THE PLACER AND NEVADA COUNTYBALLOTS Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution isNo. 9423 declaring an election be held in its jurisdiction; requesting the Board of Supervisors of Nevada County to consolidate with any other election conducted on said 5116194 Page 5 • date; and requesting election services by the County Clerk. ROLL CALL: all Directors, aye. SO RESOLVED. Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution No. 9424 declaring an election be held in its jurisdiction; requesting the Board of Supervisors of Placer County to consolidate with any other election conducted on said date, and requesting election services by the County Clerk. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF MINUTES OF MAY 2, 1994; POSSIBLE ACTION Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of May 2, 1994 as presented. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, no. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS After reviewing the list of bills presented for consideration, Director Aguera moved that payment be authorized; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT FROM DEPARTMENT HEADS A monthly report of activities provided by the Manager and department heads was provided in the Board meeting packet and is attached hereto for reference. CLOSED SESSION The Board adjourned to closed session at approximately 8:25 PM for a conference with legal counsel, existing litigation, claims of Madeline Bond, Michael Bond and Kristy Brosamer Bond, in accordance with Government Code Section 54956.9(a). Attorneys Gross and Phelps disqualified themselves as their is a potential conflict. RETURN TO PUBLIC SESSION The Board returned to public session at about 9:07 PM. Director Jones moved that the District deny the claim for damages in the matter of Madeline Bond, Michael Bond and Kristy Brosamer Bond and that the law firm of Greve, • Clifford, Wengel and Paras be directed to defend the District. The claim arises from the explosion at the Masonic Building in downtown Truckee and the injuries to Madeline Bond and Michael Bond. The motion was seconded by Director Aguera. All Directors, aye, by 5116194 Page 6 voice vote. SO MOVED. • ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:10 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, Pre %tlent r` t Prepared by Susan M. Craig smc 5116194 Page 7