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HomeMy WebLinkAbout1994-06-20 Min - Board REGULAR MEETING June 20, 1994 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:07 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton were present; Director John Corbett was absent. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Steve Hollabaugh, Bob Quinn, Dave Rully and Scott Terrell CONSULTANTS PRESENT., Attorney John Phelps; Consulting Engineer Keith Sauers. OTHERS PRESENT., Ron Hemig and Bill Satmary. CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION TO JOHN M. PHELPS John Phelps, Counsel to the District for the past ten years, is moving from the Truckee area at the end of the month. Director Jones moved that the Board adopt Resolution No. 9427 which states the following: John M. Phelps has been Counsel to the Truckee Donner Public Utility District for the past ten years; and John has represented the District in a most professional manner, and the TDPUD Board and Employees have enjoyed working with John and found him to be most pleasant and helpful; and all those who have worked with John over the years have the highest respect for him, not only as District Counsel, but also as an individual; and John is leaving the Truckee area and will be unable to continue representing the District; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors and employees of the Truckee Donner Public Utility District wish to acknowledge John M. Phelps for his dedicated, faithful representation of the District over the past ten years, and to express sincere appreciation for all he has contributed to the District. GOOD LUCK IN THE FUTURE, JOHN. WELL MISS YOU!! The motion was seconded by Director Aguera. SO RESOLVED by unanimous roll call vote. CONSIDERATION OF BIDS FOR WIRE, CABLE AND TRANSFORMERS; POSSIBLE AWARD OF CONTRACTS At the April 14, 1994 meeting of the Board, staff was authorized to issue a call for bids for electrical transformers and conductor. Bids were opened on June 16. The Electrical 6120194 Page 1 • Engineer reviewed the bids and staffs evaluation with the Board. He explained that the prices quoted do not reflect calculations for transformer losses, so what may appear as a low bid does not necessarily reflect the lowest price until the calculations are considered. Director Aguera moved, and Director Sutton seconded, that the Board award the bids for transformers as follows: Cooper Power Systems of Milwaukee, Wisconsin, Schedule B in the amount of $533 each; Schedule C in the amount of $748 each. WESCO Distributing Inc. of San Francisco, CA, Schedule A in the amount of$565 each; Schedule E in the amount of $6,750 each. Western States Electric Inc. of Portland, Oregon, Schedule D in the amount of$2,970 each. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved, and Director Sutton seconded, that the Board award the bids for conductor as follows: Western States Electric inc. of Portland, Oregon, Schedule A in the amount of$318/MFT WESCO Distributing Inc. of San Francisco, CA, Schedule B in the amount of $586/MFT The Okonite Company of San Ramon, CA, Schedule D in the amount of$1,149/MFT and Schedule E in the amount of$3,782/MFT. All Directors, aye, by voice vote. SO MOVED. Schedule C, Cable and Wire, was not recommended for award as an error existed in the bid documents. CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WiTH IN CONNECTION WITH THE DISTRICT'S PURCHASE OF HARDWARE AND SOFTWARE It was explained to the Board that, in order to satisfy the specific needs of the District for designing and mapping, the District must acquire specific software and hardware items that are not available from one vendor and that advertising for competitive bids would not produce an advantage to the District and would be undesirable. Director Sutton moved, and Director Aguera seconded, that the Board adopt Resolution No. 9428 directing that competitive bidding be dispensed with in connection with the District's purchase of computer hardware and software. ROLL CALL: Corbett, absent; all other Directors, aye. SO RESOLVED. PROPOSITION 55, SAFE DRINKING WATER BOND LAW PROGRAM Downtown Pipeline Project; status report and consideration of a request for payment The contractor, Arcadian Enterprises, has completed approximately 95% of the work on the Downtown Pipeline Project in about 262% of the original contract time. The previously approved contract extension allows the contractor until June 30, 1994 to complete the 6120194 Page 2 . project. The contractor did complete priority areas in accordance with Contract Change Order No. 4. Director Aguera moved that the Board approve Periodic Estimate for Partial Payment No. 7 to Arcadian Enterprises for work on the Downtown Pipeline Project in the amount of $101,617.12; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Prosser Water System Project; status report, consideration of a contract change order and consideration of a request for payment The contractor, Wunschel & Small, Inc. is approximately 10% complete with the Prosser Water System Project (1994 Water System Improvements) in about 13% of the time. The Board reviewed the proposed change order. Note was made that one of the principals of the company, Mr. Small, passed away a few days after the District issued the notice to proceed with the project. The Consulting Engineer will be investigating to find out in whose name the contractors license was issued and whether any legal procedure is necessary for the District to continue this contract. Director Aguera moved, and Director Jones seconded, that the Board approve Contract Change Order No. 1 presented by Wunschel& Small in the amount of$3,583.33 for work on the Prosser Water System Project. All Directors, aye, by voice vote. SO MOVED. • Director Jones moved, and Director Aguera seconded, that the Board approve Periodic Estimate for Partial Payment No. 1 presented by Wunschel & Small in the amount of $102,301.74 for work on the Prosser Water System Project. All Directors, aye, by voice vote. SO MOVED. Auxiliary Generator Project;status report, consideration of a contract change order and consideration of two requests for payment Charles A. Martin & Associates has earned 87% of his $18,200 contract for electrical engineering services during construction of the modifications to pump stations to receive auxiliary power. Director Jones moved, and Director Aguera seconded, that the Board authorize payment of the invoice from Charles A. Martin & Associates in the amount of$692.50 for work on the Auxiliary Generator Project. All Directors, aye, by voice vote. SO MOVED. Zintek Electric, Inc. has earned 68% of the contract amount for work on the Auxiliary Generator Project and used 100% of the time allowed. Zintek has requested payments be made directly to his suppliers. Director Aguera moved, and Director Jones seconded, that payment be made for work performed by Zintek Electric, Inc. on the Auxiliary Generator Project in a total amount of • 6120194 Page 3 • $51,845.40 as follows: Zintek Electric, Inc. and Wesco, $37,883.34; Zintek Electric, Inc. and Tsco Controls, Inc., $2,370; Zintek Electric, Inc. and Norcal Electric Supply, $1,867.28; Zintek Electric, Inc., $9,724.77. All Directors, aye, by voice vote. SO MOVED. Well Development Project, staff report and consideration of authorizing staff to proceed with engineering This matter was referred to the Water Committee by the Chairman. CONSIDERATION OF CLAIMS FOR DAMAGES SUBMITTED BY JOHN J. DAVEY, M.D.; PETER THOMPSON; GROUP 3; ROBIN D. OGLE AND AMELIA B. EARL; LARRY ROBERTSON AND COLLEEN ROBERTSON, SUONG LE, MENH LE, CHAN VOONG AND DENH LUONG; OLIVER E. CROSE, DBA PAT 7 OLLIE'S; DEBORAH A. POST; KRISTINA MARTIN; CYNTHIA BANSEN AND PETER BANSEN Director Jones moved that the Board deny the claims of John J. Davey, M.D.; Peter Thompson; Group 3, Robin D. Ogle and Amelia B. Earl; Larry Robertson and Colleen Robertson; Cuong Le, Menh Le, Chan Voong and Denh Luong; Oliver E. Crose, dba Pat & 011ie's; Deborah A. Post; Kristina Martin; Cynthia Bansen and Peter Bansen on the basis that the District had no legal responsibility and the claim was not a proper charge against the District. Government Code Section 912.6(a)(1). Appropriate letters and warnings are to be sent to the claimants. The motion was seconded by Director Sutton. • ROLL CALL: Aguera, Jones, Sutton and Maass, aye, Corbett, absent. SO MOVED. CONSIDERATION OF TRANSFER OF FUNDS FROM THE 1991 WATER SYSTEM IMPROVEMENT PROJECT CERTIFICATES OFPARTICIPATIONACQUISITION FUND TO THE WATER GENERAL FUND FOR SCADA RELATED INVOICES Staff presented a list of invoices (each under$3,000) relating to the SCADA project that have been paid. In order to reimburse the District's general fund, a transfer must be made from the COP restricted funds. Director Jones moved, and Director Aguera seconded, that the Board authorize staff to transfer $15,317 from the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for SCADA related costs. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF JUNE 6, 1994 (SPECIAL AND REGULAR MEETINGS); POSSIBLE ACTION Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of the Special Meeting of June 6, 1994 as presented. All Directors, aye, by voice vote. SO MOVED. • 6120194 Page 4 • Director Jones moved, and Director Aguera seconded, that the Board approve the minutes of the Regular Meeting of June 6, 1994 as corrected. All Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS After a brief review, Director Jones moved that the Board approve the bills presented for consideration and that staff be authorized to transfer$350 for SCADA related work listed on the Sauers Engineering, Inc. bill from the Certificates of Participation Acquisition Fund to the General Fund, seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE Letter from William Stewart, Tahoe Donner Association, June 6, 1994 The letter from Mr. Stewart of the Tahoe Donner Association concerns undergrounding of utilities. With the recent announcement by Southwest Gas of its intent to bring natural gas to the Truckee area, property owners in Tahoe Donner are inquiring as to the feasibility of undergrounding electric, telephone and cable tv in the same trench with natural gas. It was decided to place the letter on either the July 18 or August 1 agenda for discussion. • Press release from Michael Mcdonald, Northern California Power Agency Note was made of NCPA's press release regarding appointment of a new Assistant General Manager and reorganization. Letter from CalTrans, June 14, 1994 CalTrans has forwarded an estimate from BENCO Contracting and Engineering for adding a 16"waterline and two each 6"electrical conduits through the Route 80189NI267 Separation structure. The estimate is $302,108 based on placement of the lines in the Stage 1 portion of this structure. However, construction has progressed past the time when this can be done in Stage 1. Placement in Stage 2 is still possible but the contractor must be informed no later than July 29, 1994. Consulting Engineer Sauers has asked CalTrans to figure the cost of a "bare bones" project. He will bring this information back to the Board along with possible funding data. The Board discussed the possibility of adding the lines when the 267 bypass project is being built. STAFF REPORT FROM DEPARTMENT HEADS AND CONSULTING ENGINEER • 6120194 Page 5 • A complete copy of the Staff Report is attached hereto for reference. Staff was present in the audience to answer questions posed by the Directors. Regarding retail wheeling and WRTA, the Board is to be provided with a copy of the draft document describing the impact of retail wheeling on the District which was noted in the Manager's Report. Director Aguera advised of a water leak at the old access road into the cemetery. Director Sutton advised that the District's electric crew has been working in her neighborhood (Donner Trails/Meadow Park). She said she is very impressed with how well the crew works together and how courteous the men are to the residents. She asked that her compliments be passed on to the employees. The Chairman directed that a letter to Roger Fonts be written suggesting he contact Scott Terrell, TDPUD Planning Director, asking him to make a presentation regarding the ground source heat pump pilot program at the NCPA conference being held in Monterey during September. The Board is to be provided with a copy of the proposed health and exercise program. Re-coating of the PUD complex roof will be begin this week. The Support Services . Manager is to investigate and determine if there is any special requirement for applying the coating - specifically, she is to find out if it is toxic and should be done while employees are not present. The Administrative Services Manager is to prepare a memo as to the status of the Coke machine. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 8:22 PM; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, Pre ident Prepared by Susan M. raig, Deputy District Cler smc • 6120194 Page 6