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HomeMy WebLinkAbout1994-01-03 Min - Board . with environmental constraints which needs system improvements. CalTrans policy does not allow for the longitudinal placement of utilities within state owned controlled access facilities; however, there is a procedure for requesting an exception to the policy. An extensive application package must be submitted for review to a number of CalTrans departments with the final decision coming from the Chief of the Office of Project Planning and Design. A properly completed application package does not guarantee the exception will be granted. Director Sutton moved that Sauers Engineering be authorized to proceed with preparation of an application to CalTrans for placing water and electric utilities in a portion of the proposed Highway 267 Bypass as outlined in Keith Knibb's letter of December 28, 1993 on a time and materials basis. The estimate of engineering costs is $10,000. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. PROPOSITION 55 - DOWNTOWN PIPELINE PROJECT - AUTHORIZATION TO DISTRIBUTE THE WEST RIVER STREET SOIL ASSESSMENT TO INTERESTED PARTIES - AUTHORIZATION FOR SAUERS ENGINEERING TO NEGOTIATE A CHANGE ORDER FOR COMPLETION OF THE WEST RIVER STREET PIPELINE REPLACEMENT PROJECT Kleinfelder has prepared a Soils Assessment Report on the West River Street Downtown • Pipeline Project. It notes that fuel contaminated soils of varying concentrations were found on both the north and south shoulders of West River Street. Specially qualified contractors, haulers and disposal sites would be required for any additional excavation. Although the District does not assume any responsibility for the contamination of the soil, it would have to take responsibility for any contaminated soil removed as part of the Downtown Pipeline Project. Any decision as to whether there will be a comprehensive clean-up of the area will be made by other agencies, presumably the Nevada County Department of Environmental Health and the Lahontan Regional Water Quality Control Board. Director Jones moved, and Director Sutton seconded, that the Board authorize Sauers Engineering to distribute the Soils Assessment Report, West River Street Downtown Pipeline Project, prepared by Kleinfelder to interested parties (including Bi-State Petroleum). All Directors, aye, by voice vote. SO MOVED. Director Jones moved that Sauers Engineering be authorized to negotiate a contract change order with Arcadian Enterprises to secure services of a qualified subcontractor to excavate and properly dispose of contaminated soils on West River Street so the Downtown Pipeline Project may be completed; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board authorize staff to secure from counsel a letter of • opinion defining the responsibilities and liabilities that the District assumes if it proceeds with removal of portions of the contaminated soils. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. 113194 Pg 2 • PUBLIC INPUT There was no public input. CONSIDERATION OF RELEASING RESTRICTED FUNDS - BUILDING FUND TRANSFER TO WATER GENERAL FUND - KENDALUHILLMAN WATER LINE In approving the 1993 budget, the Board decided to make use of the restricted building fund to help keep water rates down. The transfer of$63,585 from the building fund to the water general fund has never been made. Director Jones moved that the Board authorize transfer of $63,585 from the restricted building fund to the water general fund; seconded by Director Aguera. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, abstain. SO MOVED. The District entered into a development agreement for water facilities with Kendall and Hillman and agreed the developers should extend their new water system to a point where the District's existing system is dead-ended thus providing a much needed loop for their new system and the existing system. It was agreed to share the cost of the loop on a 50150 basis. The developer and District have each paid their portion and now the water fund should be reimbursed by transferring funds from water facilities fees. • With respect to the Kendall/Hillman water line, Director Jones moved, and Director Aguera seconded, that the Board authorize transfer of $18,818.20 from water facilities fees to the water general fund. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF PREPAYING OUTSTANDING REA DEBT OF $55,000 PLUS ACCRUED INTEREST AND RELEASING RESTRICTED FUNDS As directed by the Board early in 1992, staff wrote to the USDA, Rural Electrification Administration to request a waiver of certain reporting requirements since the District's loan balances were so low. Meeting REA's reporting requirements and the additional audit reporting requirements is costly and very time consuming for staff. In December 1993 a response was received from REA. It states that their agency cannot waive compliance of its rules and regulations. They suggest that if the District finds the requirements to be onerous, it may want to prepay the entire outstanding debt of$55,000 plus accrued interest through the date of payment. The amount of$19,000 has been set aside in a reserve fund. Director Corbett moved that the Board authorize staff to pay off the balances owed to the USDA REA on Loan #4010 in the amount of$14,000 and Loan #4020 in the amount of $41,000 plus accrued interest on both loans to the date of payoff. Further, that staff be • authorized to transfer to the Electric General Fund the REA loan reserve restricted fund balance of$19,000. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. 113194 Pg 3 CONSIDERATION OF RESOLUTION DECLARING OLD COMPUTER SYSTEM AND OTHER EQUIPMENT SURPLUS AND ISSUING A CALL FOR BIDS The surplus equipment list, which includes an IBM system 36 and various components, two IBM PCs, a Telxon cradle and Cannon copier, was reviewed. The bid documents are to be revised so it is clear a bidder does not have to bid on all the items. Director Jones moved, and Director Aguera seconded, that the Board adopt Resolution No. 9401 declaring certain equipment surplus and issuing a call for bids. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF MINUTES OF DECEMBER 20, 1993; POSSIBLE ACTION Director Jones moved, and Director Corbett seconded, that the minutes of December 20, 1993 be approved as presented. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, no. SO MOVED. CORRESPONDENCE TSD letter of December 27, 1993 In their letter, the Truckee Sanitary District cites that the TDPUD's minutes of July 19, • 1993 direct PUD staff to pay$14,742.04 to the Sanitary District. It states that, to date, no payment has been received from the PUD. It was noted by PUD staff that a portion of the bill has been paid. The Chairman directed staff to determine what is still owed and to pay that amount to the Sanitary District. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Aguera moved, and Director Corbett seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report is attached to these minutes for reference. It concerns Geologic Test Holes 2, Northside Well Rehabilitation and the Prosser Heights Well Building. CLOSED SESSION The Board adjourned to closed session at 7:47 PM to discuss personnel matters in accordance with Government Code Section 54957 and possible litigation, Government Code Section 54956.9(c). • RETURN TO PUBLIC SESSION 113194 Pg 4 • The meeting was returned to public session at 8:16 PM. No action or direction was reported as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:17 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, Pres" ent Prepared by Susan M. Craig, Deputy District Clerk smc 113194 Pg 5