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Home My WebLink About1994-01-17 Min - Board REGULAR MEETING January 17, 1994 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their re ue t. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:03 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones and James Maass were present, Patricia Sutton was expected. EMPLOYEES PRESENT. Susan Craig, Peter Holzmeister and Bob Quinn. CONSULTANTS PRESENT: Consulting Engineer Keith Sauers; Attorney John Phelps. OTHERS PRESENT: There were no others present in the audience. CONSIDERATION OF A RESOLUTION ADOPTING SEVENTH AMENDMENT TO THE DISTRICT'S PENSION PLAN Director Sutton arrived at 7:04 PM. The District maintains a defined benefit pension plan for hourly employees; Wayne Richardson Company manages the plan. They are asking that the District adopt a plan amendment to clearly state a legally correct actuarial equivalence assumption is used when alternative forms of benefit are calculated. Director Aguera moved, and Director Corbett seconded, that the Board adopt Resolution No. 9403 amending the defined benefit pension plan. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF AUTHORIZING A TRANSFER OF FUNDS FROM COP ACQUISITION FUND TO REIMBURSE THE WATER GENERAL FUND FOR SCADA EXPENDITURES Director Jones moved, and Director Aguera seconded, that the Board authorize staff to transfer $35,740.57 from the 1991 Water System Improvements Project Certificates of Participation Acquisition Fund to the Water Department General Fund to reimburse the fund for payments made for SCADA related costs as noted in the January 6, 1994 staff report from the Administrative Services Manager. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OFAMENDING THE DISTRICT'S POLICYREGARDING VOLTAGE REGULATION 1/17194 Page 1 • With respect to the voltage regulation policy, in his January 10, 1994 memo, the Electric Superintendent states he believes 120 volts plus or minus two volts is unrealistic and unattainable. Fluctuations in circuit loading prohibit this narrow band of voltage regulation. In addition, the California Public Utility Commission stipulates a regulated voltage of plus or minus 5% of the nominal voltage. This equates to 120 volts plus or minus six volts. Mr. Quinn discussed this with neighboring utilities and found the CPUC determination to be an industry standard. Also, it is what the District is currently doing. Director Jones moved, and Director Sutton seconded, that the Board amend Section 7.04.030 of the District Code of Policies to state: "To the best of its ability and in consideration of the existing source, the District will regulate its voltage at each of its substations so as to ultimately supply its consumers their nominal secondary voltage plus or minus 5%."All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OFA RESOLUTION RENEWING ADVERTISING CONTRACT WITH THE SIERRA SUN After some discussion, Director Sutton moved that the Board adopt Resolution No. 9402 approving the execution of an annual advertising contract with the Siena Sun; seconded by Director Jones. All public hearings and special announcements will be placed in small display ad format, the type of other advertisements will be determined by the Manager on a case-by-case basis. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A REQUEST FOR CHANGE IN FEE STRUCTURE FOR LEGAL SERVICES FROM PORTER SIMON LAW OFFICES The Porter Simon law firm is proposing an increase in the standard hourly rate charged to the District for legal services. That firm has handled PUD legal matters for over 13 years. During that period, there has been only one fee increase, which occurred in 1989. The firm is proposing a two-tier rate to take affect January 1, 1994. For attendance at Board meetings, $125 would be charged, for all other public agency advice, research, document drafting, negotiations, etc., $140 an hour would be charged. Specialty work (which is specifically authorized by the Board) will be charged at $165 per hour. Director Jones moved, and Director Corbett seconded, that the Board increase the standard hourly rate charged to the District for legal services as described above. All Directors, aye, by voice vote. SO MOVED. PUBLIC HEARING ON THE PROPOSED NEGATIVE DECLARATION FOR PHASE Il OF THE SAFE DRINKING WATER BOND LAW PROJECT During the 1994 construction season the District plans to continue with the Proposition • 55 program by constructing a new well at Southside, a new well at Prosser Heights, a new tank at Prosser Heights, a new hydropneumatic station at Prosser Heights and related pipelines. A preliminary environmental assessment, proposed negative declaration 1117194 Page 2 • and an environmental initial study have been prepared and distributed to interested parties for review and comment. Several written comments have been received. The public hearing on the proposed negative declaration for Phase it of the Safe Drinking Water Bond Law Project was opened at 7:38 PM. There was no public input and the hearing was closed at 7:39 PM. This matter will be placed on a future agenda to consider approval of the final negative declaration. CONSIDERATION OF MINUTES OF JANUARY 3, 1994; POSSIBLE ACTION Director Corbett moved, and Director Jones seconded, that the Board approve the minutes of January 3, 1994 as presented. ROLL CALL: Aguera, Corbett, Jones and Maass, aye, Sutton, no. SO MOVED. CORRESPONDENCE Letter from Porter Simon regarding Brown Act amendments There are significant changes to the States open meeting law which become effective April 1, 1994. Attorneys Gross and Phelps will be attending a seminar on the changes in • February and will provide the District with materials explaining how the PUD should conduct business so as to comply with the Act. Southwest Gas The Chairman acknowledged receipt of the January 14, 1994 letter from the California Public Utilities Commission, Division of Ratepayer Advocates respecting Southwest Gas and its application to extend its service area to provide natural gas service in the Truckee area. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Corbett moved, and Director Aguera seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board authorize staff to transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $4,904.62 to reimburse the general fund for SCADA related bills. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT • A complete copy of the staff report, containing the following topics, is attached to these minutes for reference: Report on NCPA Strategic Plan Workshop; Report on status of Southwest Gas plans; Report on status of NCPA analysis of SPPCo response to District's 1117194 Page 3 • transmission request; Report on visit to District by Cal OSHA; Announcement of CMUA Annual Conference; Bacteriological report for December 1993. ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned at 7:45 PM; seconded by director Aguera. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DO,NNNE�R PUBLIC UTILITY DISTRICT Ja s A. Maass, Pre Went Prepared by Susan M. Craig, Deputy District Clerk smc 1117194 Page 4