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HomeMy WebLinkAbout1994-02-07 Min - Board REGULAR MEETING • February 7, 1994 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:03 PM in the TDPUD Board room. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton were present. John Corbett was expected. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus, Dave Rully, Scott Terrell and Bob Quinn. CONSULTANTS PRESENT., Consulting Engineer Keith Knibb; Attorney Steve Gross. OTHERS PRESENT. Among those present in the audience was Bill Quisnell. At this point, 7:04 PM, Director Corbett arrived at the meeting. SPECIAL BUSINESS: STAFF REPORT ON THE STATE OF THE DISTRICT The Manager presented to the Board a 1993 performance overview as follows: Administrative Services - high production, high customer contact, service through automation; Planning Services - high customer contact, new customers, service to customers; Water Operations - preventive maintenance, system replacement, system expansion, water quality; Electric Operations - keep the power on, preventive maintenance, strengthen the system, system expansion; Support Services - supports every other department, high contact with internal customers, quick response to meet internal needs. Each department head prepared a detailed report of their activities for 1993. Copies were provided in the Board packets. The reports inform of the work load carried by the departments; they help define the 1994 work program; help clarify the District's mission and determine whether time spent on activities will further that mission and help identify tasks that are being overlooked and training that may be needed. Several questions were answered and there was some discussion. PUBLIC INPUT There was no public input. PROPOSITION 55 - SAFE DRINKING WATER BOND LAW PROJECT, PHASE II: ADOPTION OF FINAL NEGATIVE DECLARATION - APPROVAL OF THE PROJECT FOR PURPOSES OF CEQA - AUTHORIZATION TO FILE THE NOTICE OF 2/7/94 Page 1 DETERMINATION WITH THE OFFICE OF THE NEVADA COUNTY CLERK AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH - ADOPTION OF A DE MINIM1S IMPACT FINDING AND AUTHORIZATION TO FILE THE DEPARTMENT OF FISH AND GAME CERTIFICATE OF FEE EXEMPTION WITH THE OFFICE OF THE NEVADA COUNTY CLERK - ADOPTION OF THE MITIGATION MONITORING PROGRAM - ADOPTION OF A FINDING THAT DRAFT DOCUMENTS CIRCULATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT The final Negative Declaration and Environmental Initial Study have been modified to reflect responses to some of the comments received during the public review period. The Mitigation Monitoring Program was developed to meet new CEQA requirements for insuring compliance with and implementation of the adopted mitigation measures. CEQA also requires that the Board adopt a finding that the Negative Declaration reflects the independent judgment of the District. After some discussion and clarification by Consulting Engineer Keith Knibb, Director Aguera moved that the Board adopt the Final Negative Declaration; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO MOVED. Director Aguera moved, and Director Corbett seconded, that the Board approve the project for purposes of CEQA. ROLL CALL: all Directors, aye. SO MOVED. • Director Aguera moved that the Board authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research. The motion was seconded by Director Corbett. ROLL CALL: all Directors, aye. SO MOVED. Director Aguera moved, and Director Corbett seconded, that the Board adopt a De Minimis Finding and authorize the filing of the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk. ROLL CALL: all Directors, aye. SO MOVED. Director Aguera moved that the Board adopt the Mitigation Monitoring Program. The motion was seconded by Director Corbett. ROLL CALL: all Directors, aye. SO MOVED. Director Aguera moved, and Director Corbett seconded, that the Board adopt a finding that draft documents circulated and the Negative Declaration reflect the District's independent judgment. ROLL CALL: all Directors, aye. SO MOVED. GEOLOGIC TEST HOLES 11 AND WELL REHABILITATION PROJECT: STATUS REPORT - CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 - CONSIDERATION OF PROGRESS PAYMENT NO. 1 - CONSIDERATION OF A RESOLUTION ACCEPTING THE WORK AS COMPLETE AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION- CONSIDERATION OF INVOICE SUBMITTED BY SIMON HYDRO-SEARCH 217194 Page 2 . As part of the Safe Drinking Water Bond Law Project, a contract was awarded by the District on December 6, 1993, to Sargent Drilling, inc. of Reno, Nevada. This work included rehabilitation of the Nouthside Well and construction of geologic test holes adjacent to Glenshire Drive and at the Southside Complex. Director Corbett moved, and Director Jones seconded, that the Board approve Contract Change Order No. 1 submitted by Sargent Drilling increasing the contract price for the Geologic Test Holes 11 Project in the amount of $3,406 (for a total contract price of $83,807). ROLL CALL: all Directors, aye. SO MOVED. Director Corbett moved that the Board approve Periodic Estimate No. 1 for the contract with Sargent Drilling in the amount of $75,426.30; seconded by Director Jones. ROLL CALL: all Directors, aye. SO MOVED. Director Corbett moved that the Board adopt Resolution No. 9404 accepting the work as complete and directing the filing of the Notice of Completion. Director Jones seconded the motion. ROLL CALL: all Directors, aye. SO RESOLVED. Consulting Engineer Sauers' memo of January 21, 1994 indicates he has reviewed Invoice No. 005159 from Simon Hydro-Search and has found it consistent with the hydrogeology contract. He recommends that it be paid. Director Aguera moved, and Director Corbett seconded, that the Board approve Invoice No. 005159 submitted by Simon Hydro-Search in the amount of$27,336.41, All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AWARD OF CONTRACT FOR GENERATOR CONNECTIONS AT VARIOUS PUMP STATIONS Bids were received on January 19, 1994 for generator connections at various pump stations. Sauers Engineering provided a summary of the bids and the engineer's estimate. The bids are competitive and consistent with the estimate.The low bid and high bid conform to all of the contract requirements; the second bid had the signature page missing. Both the first and third bidder's contractors' licenses are current and active. Director Jones moved that the Board award the contract for generator connections at various pump stations to the low bidder, Zintek Electric, Inc. for the amount of$188,660. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE PiPE LINING AT 1-80 CROSSING AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS • At the December 20, 1993 Board meeting, Sauers Engineering was authorized to proceed with engineering for lining the existing eight inch water pipeline crossing under 1-80 west of Highway 89 North. The preliminary estimate is $25,000. The project is categorically 2/7I94 Page 3 . exempt pursuant to CEQA. Application has been made for a CalTrans encroachment permit for working under the freeway. Director Jones moved that the Board adopt Resolution No. 9405 approving plans, specifications and contract documents and issuing a call forbids for pipe lining at the 1-80 crossing; seconded by Director Aguera. ROLL CALL: all Directors, aye. SO RESOLVED. PROSSER HEIGHTS WELL BUILDING PROJECT - STATUS REPORT. CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 - CONSIDERATION OF PROGRESS PAYMENT NO. 1 - CONSIDERATION OF A RESOLUTION ACCEPTING THE WORK AS COMPLETE AND DIRECTING STAFF TO FILE THE NOTICE OF COMPLETION - CONSIDERATION OF TRANSFER OF FUNDS On November 15, 1993, the Board awarded a contract for replacement of the damaged building to Resource Development Company of Sparks, Nevada. During construction, the contractor recommended adding two courses of masonry blocks in order to allow the new floor to match the elevation of the old floor. The change was negotiated and reviewed with the Manager before the contractor was told to proceed. Director Aguera moved that the Board approve Contract Change Order No. 1 in the amount of $890; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. • Director Corbett moved, and Director Jones seconded, that the Board authorize payment of Periodic Estimate No. 1 to Resource Development in the amount of$25,497, further, that the retention amount of $2,833 be paid following the statutory lien period. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Sutton seconded, that the Board adopt Resolution No. 9406 accepting the Prosser Heights Well Building Replacement Project as complete and directing staff to file the Notice of Completion. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF APPROVAL OF WRITING OFF UNCOLLECTED ACCOUNTS It was noted that, effective January 1, 1994, the law changed and utilities may now accept credit cards in payment of bills. The Board indicated that at a future meeting it would like to consider this practice. The current write-off list represents all accounts that closed on June 30, 1993 and prior that still have an outstanding balance. Director Corbett moved that the Board authorize the write-off of the accounts on the attached list totaling $6,505.09, and that staff continue to maintain records of these . customers for collection should they apply for service in the future. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. 2/7/94 Page 4 • CONSIDERATION OF APPROVAL OF AN ENERGY EFFICIENCY PARTNERSHIP BETWEEN TDPUD AND TRUCKEE DONNER CHAMBER OF COMMERCE The Chamber of Commerce is moving its operation to 12036 Donner Pass Road. The Chamber and PUD staff recently began discussions about the possibility of entering a partnership whereby PUD staff would assist the Chamber in making the new building a demonstration of energy and water efficiency. District staff would provide the list of measures to be incorporated as well as contact businesses to donate these efficiency products in exchange for recognition. After some discussion, Director Corbett moved that the Board approve the energy efficiency partnership program between the TDPUD and the Truckee Donner Chamber of Commerce; seconded by Director Jones. ROLL CALL: Aguera, Corbett, Jones and Maass, Sutton, abstain. SO MOVED. REPORT OF PERSONNEL ACTION TAKEN IN CLOSED SESSION ON JANUARY 21, 1994 The Chairman reported the result of the closed session on January 21, 1994 - the employment of Julie Gage has been terminated. A concern was noted regarding a District's policy enacted about ten years ago. It provides for three Board members to sit as a hearing panel; the other two Directors are not able to participate. It was agreed to consider amending that particular section of the policy at a future meeting. CONSIDERATION OF MINUTES OF JANUARY 17 AND 21, 1994; POSSIBLE ACTION Director Jones moved, and Director Corbett seconded, that the minutes of January 17, 1994 be approved as presented. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. Director Corbett moved that the minutes of January 21, 1994 be approved as corrected (to include attendance of Attorney Steve Gross); seconded by Director Aguera. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, no. SO MOVED. CORRESPONDENCE - LETTER FROM SEA DATED JANUARY 20, 1994 There was no comment regarding the January 20, 1994 letter from SEA regarding the Tahoe Donner Pipeline Replacement Project. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Corbett moved, and Director Aguera seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board authorize staff to transfer out of the Certificates of 217194 Page 5 Participation funds on deposit with the Local Agency Investment Fund $14,506.90 to reimburse the general fund for the Sandel/Avery Engineering invoice. Director Aguera seconded the motion. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT a) Update on ground source heat pump pilot program b) U. S. Department of Energy grant proposal for ground source heat pump monitoring equipment c) California Municipal Utilities Association grant proposal for ground source heat pump and energy efficiency training d) Report on customer end-use survey being conducted by NCPA e) Report on arbitrage fee paid to IRS fl Removal of asbestos from Riverside Drive g) Finance report through November 1993 A complete copy of the Staff Report, as well as its attachments has been made a part of these minutes. CLOSED SESSION The meeting was adjourned to closed session at 8:12 PM. • RETURN TO PUBLIC SESSION The meeting was returned to public session at 8:47 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:48 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT /v es A. Maass, Pr Oident Prepared by t -- Susan M. Craig, Deputy District Clerk smc 217194 Page 6