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HomeMy WebLinkAbout1994-03-07 Min - Board REGULAR MEETING March 7, 1994 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Aguera at 7:10 PM in the TDPUD Board room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones and Patricia Sutton were present; James Maass was absent. CONSULTANTS PRESENT- Consulting Engineer Keith Sauers and Attorney Steve Gross. EMPLOYEES PRESENT: Susan Craig, Peter Holzmeister, Kathy Neus, Bob Quinn, Dave Rully and Scott Terrell. OTHERS PRESENT.- Bill Satmary and Eric Sandel of Sandel/Avery Engineering. CONSIDERATION OF A RESOLUTION MAKING NOMINATIONS FOR SPECIAL DISTRICT MEMBER ON THE NEVADA COUNTY LAFCo Nevada County LAFCo is soliciting nominations for special district representatives on the Local Agency Formation Commission. There was some discussion of the importance of having a competent Truckee representative on the Commission. Since none of the Directors are able to participate, they will review the candidates proposed by other special districts. CONSIDERATION OF BIDS AND POSSIBLE AWARD OF CONTRACT FOR PIPE LINING AT 1-80 CROSSING Bids were received on March 1 for construction of a six inch diameter polyethylene liner to be placed inside the deteriorated steel pipe crossing under the freeway. The Board reviewed a summary of the bids received. Sauers Engineering recommended the award be made to the low bidder, Resource Development Company of Sparks, Nevada. After some discussion, Director Jones moved that the Board award the bid for pipe lining at the 1-80 crossing to Resource Development Company in the amount of $15,595.00; seconded by Director Corbett. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. The Consulting Engineer noted that he expects the change orders submitted on the project to be less than 5%. CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING TO PERFORM 317194 Page 1 SERVICES RELATING TO REPLACEMENT OF WATER PIPELINES IN TAHOE DONNER AND SIERRA MEADOWS During the past month, Sauers Engineering has been reviewing with staff a pipeline replacement project for deteriorated pipelines in Tahoe Donner and Sierra Meadows. They are proposing to provide engineering services and related technical services for this project. The preliminary estimate of project costs is $774,000 (construction, $605,000; engineering, $99,000; 10% contingency, $70,000). There are COP funds remaining in the amount of approximately $660,000. The estimate exceeds the District's budget by 17%; however, Sauers anticipates some deductive items in the bid schedule so that the job can be trimmed after bid prices are known. Director Corbett moved, and Director Jones seconded, that Sauers Engineering be authorized to provide engineering services and relating technical services for the pipeline replacement project in Tahoe Donner and Sierra Meadows in the amount of $99,000. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. PUBLIC INPUT There was no public input. SCADA SYSTEM - CONSIDERATION OF INVOICE FROM SANDEL/AVERY ® ENGINEERING - CONSIDERATION OF TRANSFER OF FUNDS - CONSIDERATION OF AN AMENDMENT TO THE CONTRACT Director Corbett moved that the Board authorize payment of Sandel/Avery Engineering Invoice No. 0215941 in the amount of$6,344.87 relating to the SCADA project; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. The SCADA project is being funded through the 1991 Certificates of Participation issue. Therefore, Director Corbett moved that the Board authorize a transfer of$6,344.87 from the 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Sandel/Avery is requesting compensation for several items of work necessary to complete the SCADA contract that were not defined in the contract - work at Donner Lake Substation, sales tax and compensation for miscellaneous materials. The difference in compensation resulting from the change is an increase of $14,374. After reviewing the amendment reflecting these revisions, Director Corbett moved, and Director Jones seconded, that the Board approve Amendment No. 3 to the Agreement between Sandel/Avery and the District. All Directors, aye, by voice vote. SO MOVED. AUXILIARY GENERATOR- CONSIDERATION AND APPROVAL OF FIELD CHANGE . ORDER TO CONTRACT FOR ACQUISITION The new standby generator has been received in Reno from the factory and the PUD 317194 Page 2 • truck has had its electrical boom equipment removed at a shop in Sparks. The generator is in the process of being mounted on the truck. The work has been inspected by District Mechanic Tom Edgman and by the consulting electrical engineer, Pete Johanson, of Charles Martin & Associates. Some modification to the arrangement is necessary - the cost is expected to be less than $1,000. Director Aguera moved, and Director Corbett seconded, that staff be authorized to cause the generator mounting modifications to be completed. All Directors, aye, by voice vote. SO MOVED. WORKSHOP ON REVISIONS TO THE BROWN ACT During the 1993 Legislative Session, the Brown Act was substantially overhauled. Three bills were passed containing amendments to the Act. The changes are numerous and will become effective April 1, 1994. Counsel summarized the major changes in a memo dated February 10, 1994, copy attached. Counsel Gross reviewed the most significant amendments with the Board and answered questions. He recommended that the Directors read the new Act and become familiar with it. CONSIDERATION OF MINUTES OF FEBRUARY 22, 1994; POSSIBLE ACTION Director Jones moved that the minutes of February 22, 1994 be approved as corrected,- seconded by Director Corbett. ROLL CALL: Maass, absent; Sutton, no; all other Directors, aye. SO MOVED. CORRESPONDENCE By letter dated February 28, 1994, the Truckee-North Tahoe Transportation Management Association is asking the District to support their efforts with respect to transportation and air quality solutions in the resort triangle. They would like to attend a Board meeting to discuss the TDPUD's participation. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS There was some discussion of the Porter Simon bill. Thereafter, Director Sutton moved, and Director Corbett seconded, that the Board approve the bills presented for consideration with the exception of$9,956 of the Porter Simon bill. Further, that staff be authorized to transfer out of the COP funds on deposit with the LAIF $625 to reimburse the general fund for the Sauers Engineering invoice relating to the SCADA project. All Directors, aye, with the exception of Director Jones who abstained. SO MOVED. STAFF REPORT A complete copy of the staff report covering the following topics is attached to these minutes for reference. 317194 Page 3 a) Monthly report of department heads S b) Annual Safety Report of the District for 1993 c) Report on Customer Response and Needs Survey d) Report on implementation of performance appraisal process e) Report on request of Lahontan Regional Water Quality Control Board for TDPUD to perform groundwater monitoring ADJOURNMENT There being no further business before the Board, Director Sutton moved that the meeting be adjourned at 10:00 PM; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, Pre dent Prepared by Susan M. Craig, Deputy District Clerk smc • • 317194 Page 4