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Home My WebLink About1994-03-21 Min - Board REGULAR MEETING March 21, 1994 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:05 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, Jim Maass and Patricia Sutton were present. CONSULTANTS PRESENT., Attorneys Steve Gross and John Phelps; Consulting Engineer Keith Sauers. EMPLOYEES PRESENT., Susan Craig, Peter Holzmeister, Dave Rully and Scott Terrell. OTHERS PRESENT., Ron Hemig and Bill Satmary. CONSIDERATION OF A RESOLUTION MAKING NOMINATIONS FOR SPECIAL DISTRICT MEMBER ON THE NEVADA COUNTY LAFCo The terms of office of both LAFCo Special District regular members will expire on May 2, 1994. The current representatives are Representative No. 1, Kathy Krieger, Truckee Donner Recreation and Park District, and Representative No. 2, Ron Sweet, Truckee Sanitary District. Director Aguera moved that the Board adopt Resolution No. 9407 nominating Kathy Krieger and Ron Sweet for Special District Members on the Nevada County Local Agency Formation Commission; seconded by Director Corbett. ROLL CALL:all Directors, aye. SO RESOLVED. PROPOSITION 55, PHASE 11, SAFE DRINKING WATER BOND LAW PROGRAM - CONSIDERATION OF A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING CALLS FOR BIDS FOR CONSTRUCTION OF THE 1994 WATER SYSTEM IMPROVEMENTS Sauers Engineering has completed plans, specifications and contract documents for Phase ll of the Safe Drinking Water Bond Law Program. The project components include Prosser Heights hydropneumatic station and pipelines; Prosser annex well and storage tank, including access road, underground utilities and related work. The plans have been made available for review by District staff and have been forwarded to the regulatory agencies for comment. A mitigated negative declaration was adopted by the Board in compliance with CEQA regulations and filed on February 15, 1994. The preliminary Engineer's cost estimate is approximately $1,100,000. The estimate is 3121194 Page 1 being refined and may be adjusted before the bid opening. Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution No. 9408 approving plans, specifications and contract documents and issuing a call for bids on construction of various improvements to the Prosser Heights water system, components of the Safe Drinking Water Bond Law Program. ROLL CALL: all Directors, aye. SO RESOLVED. Bids will be opened at 2:00 PM on April 20, 1994. PROPOSITION 55, AUXILIARY POWER SUPPLY FOR VARIOUS WATER PUMP STATIONS - CONSIDERATION OF PROGRESS PAYMENT NO. 1 TO ZINTEK ELECTRIC, INC. - CONSIDERATION OF A REQUEST FOR PAYMENT SUBMITTED BY CHARLES A. MARTIN AND ASSOCIATES Zintek Electric has been issued a notice to proceed and has submitted for review all of the technical information concerning materials and shop drawings for each of the ten sites. He has submitted his first invoice in the amount of$19,865, which is the cost of his performance bond and submittal preparation. This invoice reflects 11% of the contract amount. Keith Sauers has reviewed the invoice and finds it acceptable. After withholding 10% retention, the net amount is $17,878.50. Director Corbett moved that the Board authorize payment to Zintek Electric, Inc. in the amount of$17,878.50; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Sauers Engineering has reviewed the invoice from Charles A. Martin and Associates dated March 9, 1994 in the amount of $702.50. This is partial compensation for their electrical engineering services for the auxiliary power portion of the Prop 55 project. Following payment of this invoice, the engineer will have been paid 81% of his fee. Director Corbett moved, and Director Jones seconded, that the Board authorize payment of $702.50 to Charles A. Martin and Associates. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A LETTER FROM THE STATE WATER QUALITY CONTROL BOARD, LAHONTAN REGION, ORDERING TDPUD TO SUBMIT A GROUNDWATER MONITORING PLAN; POSSIBLE DIRECTION Lahontan is asking the District to monitor groundwater at its headquarters building. The question of soils contamination at the building site first surfaced during construction and came up again when the Fire District encountered contamination on their site. The PUD believes other property owners may be potential sources of the contamination. Lahontan has extended the District's time limit for development and submittal of a 40 groundwater assessment and monitoring plan to May 13, 1994. 3121194 Page 2 . After some discussion, Director Jones moved, and Director Sutton seconded, that the Board direct the Manager to contact a minimum of three consultants (including Kleinfelder and Roy Hampson) to provide a scope of services and proposals for developing a groundwater assessment and monitoring plan. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION AUTHORIZING APPLICATION TO THE CALIFORNIA ENERGY COMMISSION FOR FUNDS TO EXECUTE THE TRUCKEE GROUND SOURCE HEAT PUMP PILOT PROJECT The Board reviewed the application to the California Energy Commission for funds in the amount of$76,000 to execute the Truckee Ground Source Heat Pump Pilot Project. The CEC will review the draft, provide comments, then allow the District to submit a final proposal. The proposal is being submitted jointly with the Sacramento Municipal Utility District with the purpose of acquiring funding to hire a consultant to set up the monitoring and evaluation program. Director Jones moved, and Director Sutton seconded, that the Board adopt Resolution No. 9409 authorizing application to the California Energy Commission for funds to execute the Truckee Ground Source Heat Pump Pilot Project. ROLL CALL: all Directors, aye. SO RESOLVED. • PUBLIC INPUT There was no public input. CONSIDERATION OF AN EASEMENT AGREEMENT WITH MICHAEL AND CAREN BECHTOLD The Board recently accepted easements from Orrin Stine and Kathleen Eagan. One more easement is needed to proceed with the Prosser Heights/Prosser Lakeview Estates water system improvements. Such easement crosses property owned by Michael and Caren Bechtold. Director Corbett moved, and Director Jones seconded, that the Board approve the Grant of Easement Agreement between the District and Michael W. and Caren R. Bechtold. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, abstain. SO MOVED. CONSIDERATION OF A PROPOSAL FROM R. W. BECK TO PERFORM SERVICES RELATING TO A STUDY OF TDPUD ELECTRIC RATES Action on this item was delayed until after closed session. CONSIDERATION OF MINUTES OF MARCH 7, 1994; POSSIBLE ACTION • Director Corbett moved that the minutes of March 7, 1994 be approved as presented; seconded by Director Aguera. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; 3121194 Page 3 • Sutton, no. SO MOVED. CORRESPONDENCE Sierra Pacific letter of March 21, 1994 The Board acknowledged receipt of the March 21 letter from SPPCo stating Sierra is prepared to proceed with negotiations on transmission service for TDPUD and offering meeting dates. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Sutton moved, and Director Aguera seconded, that the Board approve the bills presented for consideration with deletion of the $9,959 bill from Porter Simon for personnel matters. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved that the Board authorize staff to transfer out of the COP funds on deposit with the LAIF$9,407.93 to reimburse the general fund for the Paradine Computer Systems invoice relating to the SCADA project; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT • A complete copy of the staff report, including information on the Truckee Circuit #4 outage, bomb threat, Airport well problems and Southside geologic test hole, is attached to the minutes for reference. CLOSED SESSION At 8:03 PM, the Board, Manager and Attorneys Gross and Phelps adjourned to closed session to determine if matters relating to Sierra Pacific Power Company could be discussed in closed session, Government Code Section 54956.9(b)(2). The matters brought up were appropriate material for closed session, Counsel noted, and were discussed in accordance with Government Code Sections 54956.9(b)(1) and 54956.9(c). At 8:57 PM, the Manager and attorneys were excused from closed session and the Board continued to meet for the purpose of discussing personnel matters in accordance with Government Code Section 54957. RETURN TO PUBLIC SESSION The Board returned to public session at 9:45 PM. CONSIDERATION OF A PROPOSAL FROM R. W. BECK TO PERFORM SERVICES • RELATING TO A STUDY OF TDPUD ELECTRIC RATES 3121194 Page 4 • Director Corbett moved, and Director Sutton seconded, that the Board approve the R. W Beck proposal dated March 11, 1994 for an electric rate comparison study at a fixed fee of$1,500. All Directors, aye, by voice vote. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:46 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, Presi t Prepared by - Susan M. Craig, eputy District Clerk smc • • 3121194 Page 5