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HomeMy WebLinkAbout1994-10-17 Min - Board ® REGULAR MEETING October 17, 1994 In accordance with District Code Section 2.08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetual and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:10 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Susan Craig, Peter Holzmeister, Kathy Neus, Dave Rully and Scott Terrell. CONSULTANTS PRESENT. Attorneys Christina Bark and Steve Gross; Consulting Engineer Keith Sauers. OTHERS PRESENT: John Bailey, Janet Brady and Bill Satmary. CONSIDERATION OF RESOLUTION ADOPTING AN EMPLOYEE WELLNESS ® PROGRAM Planning Director Scott Terrell provided a comparison between the Wellness Program health screening and a health physical. He also addressed the issue of employee medical history confidentiality. It was noted that the District can be held liable for any event or activity sponsored by the TDPUD. It is being proposed that employees be allowed to participate in the following programs and presentations during District time: health screenings, awareness/health education seminars, lower back pain seminars and automobile driver safety classes. Employees would not be able to use District time for day hikes or the healthy meals program. After reviewing the proposed policy, Director Jones moved, and Director Aguere seconded, that the Board approve Resolution No. 9436 adopting an employee wellness program (TDPUD Code Chapter 4.48). ROLL CALL all Directors, aye. SO RESOLVED. PROSSER WATER SYSTEM PROJECT- STATUS REPORT- CONSIDERATION OF A PROGRESS PAYMENT REQUEST The Prosser Water System Project is approximately 84% complete in about 80% of the contract time. Completed items include Prosser annex well construction, Prosser annex tank construction, all pipelines, Prosser Heights hydropneumatic station building and mechanical and road construction along No Other Way and the Stine driveway. Items remaining include painting of the storage tank and buildings, paving around tank access, 10117194 Page 1 ® electrical work at the well and hydropneumatic stations, erosion control and landscaping. Director Aguera moved, and Director Corbett seconded, that the Board approve Periodic Estimate for Partial Payment No. 5 in the amount of$167,646.25 to Wunschel and Small, Inc. All Directors, aye, by voice vote. SO MOVED. TAHOE DONNER/SIERRA MEADOWS PIPELINE PROJECT - STATUS REPORT - CONSIDERATION OF A PROGRESS PAYMENT REQUEST The Tahoe Donner/Sierra Meadows Pipeline Project is approximately 97% complete in 79% of the contract time. All mains and service laterals have been completed. Customers have been tied into the new system along Greenleaf Way and Lausanne Avenue. Work remaining includes customer tie-ins along Columbine Way, connections to existing mains, abandoning existing valves, modest paving and clean-up. Director Aguera moved that the Board approve Periodic Estimate for Partial Payment No. 3 in the amount of$258,460.20 to Sears Construction Co., Inc. and that these funds be transferred in the appropriate manner, seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT ® There was no public input. CONSIDERATION OF A PROPOSED WORK PLAN TO PERFORM PHASE 11, ASSESSMENT OF SOIL CONTAMINATION IN THE VICINITY OF THE DISTRICT COMPLEX The State Water Quality Control Board, Lahontan Region, has required the PUD to perform an analysis of the soils at the headquarters site to determine if there is contamination from hydrocarbons. The initial assessment showed that there is, indeed, low levels of contamination. By letter dated September 27, 1994, Lahontan has asked the District to perform additional soils assessment and to submit a plan to them by October 28, 1994. The District may be eligible to receive grant funds to help pay for any clean-up that could be ordered. It is believed that the regulations governing the fund require that the District engage in competitive bidding for the clean-up services. The Manager and Consulting Engineer will review the guidelines. After consideration, Director Sutton moved that the Board accept Kleinfelder's proposal at a fee not to exceed $2,500 to prepare a plan to be submitted to Lahontan for approval and thereafter be put out for competitive bid. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF OCTOBER 3, 1994; POSSIBLE ACTION 10117194 Page 2 Director Sutton moved, and Director Jones seconded, that the minutes of October 3, 1994 be approved as amended. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Jones moved, and Director Corbett seconded, that the Board approve the bills presented for consideration. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE Note was made of the October 10, 1994 letter from Charlie Harreus thanking the Manager for explaining why water meters are not used within the District and the October 7, 1994 letter from Harry Smith, President of the Tahoe Donner Association, advising that either he or Bill Stewart, General Manager, are the two individuals who speak on behalf of the Association. REPORT FROM DEPARTMENT HEADS Complete copies of the reports from department heads are attached to these minutes for reference. CLOSED SESSION Conference with legal counsel, existing litigation, claim of Wanda C. Furgeson on behalf of Joshua C. Haynes, Government Code Section 54956.9(a) The Board adjourned to closed session at 7:40 PM for the purpose of conferring with legal counsel regarding the claim of Wanda C. Furgeson on behalf of Joshua C. Haynes. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 8:25 PM. There was no action taken as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:26 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, Pre ent Prepared by Susan M. Craig, Deputy District Clerk 10117194 Page 3