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HomeMy WebLinkAbout1994-11-14 Min - Board REGULAR MEETING November 14, 1994 In accordance with District Code Section 2 08 010 the TDPUD minutes are action onl minutes All Board meetings are recorded on audio tapes which are preserved perpetuate and made available for listening to any interested party upon their re ues . The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:17 PM in the TDPUD Board Room by President Maass. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT.- Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister and Bob Quinn. CONSULTANTS PRESENT. Attorneys Christina Bark and Steve Gross; Consulting Engineer Keith Sauers. OTHERS PRESENT: Dick VanLandingham, Bill Austin, Duane and Diane Brunson, Pete Rivara, Orlando Sierra; Director elect, Ron Hemig. CONSIDERATION OF THE CLAIM FOR DAMAGES SUBMITTED BY WANDA C. FURGESON ON BEHALF OF JOSHUA C. HAYNES Director Jones moved, and Director Corbett seconded, that the Board deny the claim for damages submitted by Wanda C. Furgeson on behalf of Joshua C. Haynes. All Directors, aye, by voice vote. SO MOVED. PRESENTATION OF THE DRAFT 1995 BUDGET The draft 1995 budget was presented to the Directors. It projects no electric rate increase, but does anticipate a water rate increase of $2.53 per month. There are no planned changes in the operations and maintenance programs; no staff reorganization or increase planned. The draft will be discussed in detail at a workshop meeting. CONSIDERATION OF A RESOLUTION APPROVING THE MEMBERSHIP OF THE PORT OF OAKLAND IN NORTHERN CALIFORNIA POWER AGENCY In order for the Port of Oakland to become a member of the Northern California Power Agency, all current members must approve a change to the Joint Powers Agreement. Director Aguera moved, and Director Corbett seconded, that the Board adopt Resolution No. 9437 authorizing execution of Supplement No. 3 to the Joint Powers Agreement of the Northern California Power Agency. ROLL CALL: all Directors, aye. SO RESOLVED. • PIPELINE REPLACEMENT PROJECT IN TAHOE DONNER AND SIERRA MEADOWS; CONSIDERATION OF A CONTRACT CHANGE ORDER, PROGRESS PAY REQUEST 11114194 Page 1 ® AND RESOLUTION ACCEPTING THE PROJECT AS COMPLETE AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION Sears Construction Company, Inc. has completed the project in approximately 96% of the contract time in a very satisfactory manner. The consulting engineer reported that their personnel acted in a professional manner and he encouraged the District to have them participate in future projects. Director Aguera moved, and Director Corbett seconded, that the Board approve Contract Change Order No. 2 in the amount of $95,126.96 submitted by Sears Construction. It closes out and reconciles differences between the bid estimates and actual quantities measured in the field. The change order also includes two additional items - the abandonment of three additional existing pipelines and erosion control seeding and mulching, neither of which were in the original contract. All Directors, aye, by voice vote. SO MOVED. Director Aguera moved, and Director Corbett seconded, that the Board approve Periodic Estimate for Partial Payment No. 4 in the amount of $97,648.62. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board adopt Resolution No. 9438 accepting the Pipeline Replacement Project, Tahoe Donner and Sierra Meadows, as complete and directing the ® filing of the Notice of Completion. The 10% retention is to be released to the contractor 35 days following the filing of the Notice if no claims have been made to the District by material suppliers or laborers. The motion was seconded by Director Aguera. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF AN INDEMNIFICATION AGREEMENT BYAND BETWEEN THE COUNTY OF NEVADA AND TDPUD PERTAINING TO THE DISBURSEMENT OF TSAD #5 SURPLUS FUNDS TSAD #5 bonds have been paid off and $640,508 remains in the fund. Since TSAD #5 involved sewer, water and road improvements, the Truckee Sanitary District, PUD and Town of Truckee will receive the excess funds to be used to maintain the improvements. The District's share is $37,150. Director Sutton moved that the Board approve the indemnification agreement by and between the County of Nevada and Truckee Donner PUD pertaining to the disbursement of TSAD#5 surplus funds; further, that the funds be ear-marked for maintaining the TSAD #5 improvements. The motion was seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. MARTIS VALLEY CIRCUIT NO. 3 PROJECT - CONSIDERATION OF A PROGRESS PAY REQUEST AND A RESOLUTION ACCEPTING THE PROJECT AS COMPLETE • AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION At this time, 2,780 lineal feet of underground trench have been installed and crews have 11114194 Page 2 completed pulling the underground conductor as well as the overhead rebuild portion of the contract. The District's Electrical Engineer reports that Harker & Harker has been an excellent contractor to work with and has done a quality job for the District. Director Aguera moved, and Director Corbett seconded, that the Board approve Contract Change Order No. 3 in the amount of $1,575 for an additional power riser which was requested by the District in the field; further, that the Board approve Partial Payment No. 2 in the amount of$145,850.50 on the Mattis Valley Circuit No. 3 Project. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Aguera seconded, that the Board adopt Resolution No. 9439 accepting the Mattis Valley Feeder No. 3 Project as complete and directing the filing of the Notice of Completion. The 10% retention is to be released to the contractor 35 days following the filing of the Notice if no claims have been made to the District by material suppliers or laborers. ROLL CALL: all Directors, aye. SO RESOLVED. PUBLIC HEARING - CONSIDERATION OF PUBLIC COMMENTS ON A PROPOSED NEGATIVE DECLARATION ON THE HIRSCHDALE WATER TREATMENT PROJECT The public hearing to consider public comments on a proposed negative declaration on the Hirschdale Water Treatment Project was opened at 7:30 PM by President Maass. The hearing allows an opportunity for the public to provide input into the project prior to its ® being approved for purposes of CEQA. At the conclusion of the hearing, providing no issues arise which cannot be adequately resolved at that time, the Board may proceed with the review process. The State Clearinghouse advised that their review period ended on October 26, 1994; no comments were received. Several Hirschdale residents were present - Bill Austin, Diane and Duane Brunson, Pete Rivara and Orlando Sierra. Mrs. Brunson noted that it sounds like the District is going forward with the project as discussed previously and she said she has no problem with it. There were no further comments and Director Corbett moved that the hearing be closed at 7:35 PM; seconded by Director Aguera. SO MOVED. HIRSCHDALE WATER TREATMENT PROJECT - ADOPTION OF FINAL NEGATIVE DECLARATION - APPROVAL OF THE PROJECT FOR PURPOSES OF CEQA - AUTHORiZATION TO FILE THE NOTICE OF DETERMINATION WITH THE OFFICE OF THE NEVADA COUNTY CLERK AND THE GOVERNOR'S OFFICE OF PLANNING AND RESEARCH-ADOPTION OFA DE MINIMiS IMPACT FINDING AND AUTHORIZATION TO FILE THE DEPARTMENT OF FISH AND GAME CERTIFICATE OF FEE EXEMPTION WITH THE OFFICE OF THE NEVADA COUNTY CLERK-ADOPTION OF A FINDING THAT THE DRAFT DOCUMENTS CIRCULATED AND THE NEGATIVE DECLARATION REFLECT THE DISTRICT'S INDEPENDENT JUDGMENT With respect to the Hirschdale Water Treatment Project, Director Aguera moved that the Board adopt the Final Negative Declaration; approve the project for purposes of CEQA; 11114194 Page 3 authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research; adopt a De Minimis Finding and authorize the filing of the Department of Fish and Game Certificate of Fee Exemption with the Office of the Nevada County Clerk; adopt a finding that draft documents circulated and the Negative Declaration reflect the District's independent judgment. Director Jones seconded the motion. All Directors, aye, by voice vote. SO MOVED. Sauers Engineering anticipates resolving the rights of way issue and going to bid January 1, 1995. Construction should commence April 1 with a 120 to 150 day construction period. There should be clean water in Hirschdale by July 4, 1995. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Aguera moved, and Director Corbett seconded, that the Board approve for payment the bills presented for consideration. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE Department of Transportation letter dated November 8, 1994 CaiTrans advises they will be vacating the upstairs office space they are leasing at the ® District complex on or before February 28, 1995. FINANCIAL REPORT The monthly financial reports for September 1994 are attached to these minutes. DISCUSSION OF NOVEMBER 21, 1994 REGULAR BOARD MEETING; POSSIBLE POSTPONEMENT TO NOVEMBER 28, 1994; POSSIBLE CANCELLATION After brief discussion, it was decided the regular meeting of November 21, 1994 should not be rescheduled or cancelled. CLOSED SESSION At 7:45 PM, the Board adjourned to closed session in accordance with appropriate Government Code Sections as follows: a) Conference with legal counsel, existing litigation, claim of Woods, Government Code Section 54956.9(a) b) Conference with legal counsel, existing litigation between TDPUD and Sierra Pacific Power Company, two cases, • Government Code Section 54956.9(a) c) Conference with legal counsel, anticipated litigation between 11114194 Page 4 TDPUD and Ford Construction, Government Code Section ® 54956.9(b) d) Conference with labor negotiator - Peter Holzmeister, employee organization, Local 1245, International Brotherhood of Electrical Workers, Government Code Section 54957.6 e) Conference with labor negotiator pursuant to Section 54957.6; agency negotiator, Board of Directors - unrepresented employee, General Manager. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:45 PM. it was reported that Director Corbett left the meeting at 9:45 PM to return to the hospital's extended care facility. There was no reportable action resulting from closed session. ADJOURNMENT There being no further business before the Board, Director Aguera moved that the meeting be adjourned at 11:46 PM; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. • TRUCKEE DONNER PUBLIC UTILITY DISTRICT as A. Maass, Pre 'dent J ._. // Prepared by Susan M. Craig, Deputy District Clerk smc • 11114194 Page 5