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HomeMy WebLinkAbout1991-11-04 Min - Board • REGULAR MEETING November 4, 1991 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7-07 PM in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, Jim Maass, Patricia Sutton and Joe Aguera were present. EMPLOYEES PRESENT• Mary Chapman, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT• Bob Churn of SEA; Keith Knibb of Sauers Engineering; attorneys John Phelps and Steve Gross. OTHERS PRESENT." Catherine Gibbs of the Sierra Sun, Mike Nichols of Longs Drug, Heather Felts, Kalai Pegoda, Tevon Hall, Stlan Fredriksen, Paul McCalde, Melissa Praxmarer, Misty Ramirez, Jim Smerdon, Mylinda Monroe and Arturo Nevarez TAHOE DONNER PIPELINE REPLACEMENT PROJECT - STATUS REPORT - CONSIDERATION OF APPROVING PROGRESS PAYMENTS AND INVOICES - AUTHORIZATION TO MAKELOANPAYMENT Bob Churn, resident engineer, provided a status report on the Tahoe Donner pipeline project. Both contractors spent time during the past two weeks getting ready to winterize and continued to convert from the old to newpipe. All the old pipe is out ofservice. Now they will back-0 service boxes, patch pave, and begin clean-up. It has been reported that, with the new pipeline, the savings in pumped water will be about 300 gallons per minute, this will amount to between $75,000 and $100,000 per year in pumping costs. Director Maass moved, and Director Corbett seconded, that the Board approve Progress Pay Request No. 4 for Contract B in the amount of$510,671.70 to Ford Construction. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board authorize payment to SEA in the amount of $2,710.94; seconded by Director Corbett. A#Directors, aye, by voice vote. SO MOVED. Director Sutton is to be provided with copies of the change orders for all three contracts. Director Maass moved, and Director Corbett seconded that the Board authorize the 1114191 Pg I • transfer of$512,382.64 from the acquisition fund to thegeneral fund. AffDirectors, aye, by voice vote. SO MOVED. After some discussion, the Board directed that the acquisition fund be given a more descriptive title in order to be able to identify it in the future. PUBLIC INPUT Mike Nichols, Assistant Manager of Longs Drug, spoke to the Board about the possibility of the PUD participating in an energy conservation/rebate program. Longs would offer energy efficientlight bulbs at a discounted price and would reimburse the customer half of what he pays, they would then bill the PUD for those rebates. Sierra Pacific is willing to participate, however, since about two thirds of his customers are within the TDPUD, Mr. Nichols does not want to offer the program without District participation. There was some discussion about the economic feasibility and, thereafter, Director Curran moved that the Board direct the Manager to look into the idea and report back to the Board. A#Directors, aye, by voice vote. SO MOVED. . NATURAL GAS STUDY-POSSIBLEAUTHORIZATION TOSCHEDULEA HEARING ON 11/18/g1 TO RECEIVE PUBLIC COMMENT AND TO MAKE APPROPRIATE EXPENDITURES FOR RELATED DISPLAY ADVERTISING - CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO DEVELOPA PRESENTATIONFOR THE PUBLIC HEARING Several letters in support of conducting a study on the feasibility of bringing natural gas to Truckee are still being received each week, only one letter opposing the idea has been received. Counsel Phelps reported that the PUD can legally expend water and electric funds for a natural gas feasibility study. Director Corbett moved that a public hearing be set for the second meeting in November and that the Board authorize the expenditure of funds for appropriate display advertising, further, that the General Manager be authorized to develop a presentation for the public hearing outlining the steps necessary to determine the feasibility ofbringing natural gas to Truckee(including the expenditure ofDistrict funds and the possibility ofhiring a consultant to assist in the project). The motion was seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. 1114191 Pg 2 PROPOSITION 55 WATER LINE REPLACEMENT PROJECT - DISCUSSION OF DOWNTOWN REPLACEMENTS - CONSIDERATION OF PHOTOGRAMETRY PROPOSAL Engineering Consultant Keith Knibb briefly re viewed the downtown pipeline replacement component of the Proposition 55 project with the Board. Sauers Engineering is proposing to provide the preliminary survey services at a cost of approximately$6,000. This work would include ground survey and aerial photogrametry of the downtown area, creation of exhibits showing the proposed project, presentations to the Downtown Merchants Association and PUD Board, and coordination with sub- consultants. The advantage of doing the work now is that the survey information would be available to permit mapping and engineering design this winter if appropriate. Director Maass moved, and Director Corbett seconded, that the Board authorize Sauers Engineering to provide the preliminary survey services for the Downtown Pipeline Replacement Project for a fee not to exceed$6,000. A#Directors, aye, by voice vote. SO MOVED. DISCUSSION OFPROPOSALS FOR SCADA SYSTEM DESIGN, POSSIBLEACTION Keith Sauers, Keith Knibb, Dave Rully, Paul Rose and Peter Holzmeister are acting as a committee to review and select a consultant to design a SCADA system for the District. The work is not yet complete, but the number of consultants being considered has been reduced to four. The committee will be consulting with Sandel/Avery Engineering and then make a recommendation to the Board that will include the name ofthe preferred candidate, assessment of qualifications, fees and the schedule. DISCUSSION AND POSSIBLE APPROVAL OF A RESOLUTION AUTHORIZING A CREDIT CARD PAYMENT PROGRAM A program that would allow District customers to use credit cards to pay PUD bills was explained to the Board. Truckee River Bank offers Merchant Bank Card Service, the District could either lease or purchase the required equipment. The charge to the District would be a 2.20%discount rate;for e very$100 in charges, the PUD would receive$97.80. Counsel reported that the law does not specifically name districts as agencies that may accept payment by way of credit cards. . Director Sutton moved that the District approach the CMUA and ask if any other districts might be interested in legislation that would allow them to accept credit cards;seconded by 1114191 Pg 3 • Director Curran. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF APPROVAL OF PENSION PLAN ANNUAL S TA TEMEN TSIREPOR TS The Directors, in their packets, were pro vided with amended IRS Form 5500 reports for 1988 and 1989, the annual trust fund report as ofDecember 31 1990, and an invoice from Wayne Richardson Company for their services in managing the pension plan during 1990. Director Maass moved that the Board authorize the President to sign the amended Form 5500 reports for the 1988 and 1989 pension plan years,seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Corbett seconded, that the Board authorize paying $1,290 to Wayne Richardson Company for services rendered for the 1990 plan year. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF OCTOBER 7AND 21, 1991,•POSSIBLEACTION . Director Corbett moved that the minutes of October 7, 1991 be approved as presented,- seconded by Director Maass. All Directors, aye, with the exception ofDirector Sutton, who voted no. SO MOVED. Director Maass moved, and Director Corbett seconded, that the minutes of October 21, 1991 be approved aspresented. Director Sutton, no,-all other Directors, aye. SO MOVED. CORRESPONDENCE One Item of correspondence, from Bill Manning stating his opposition to bringing natural gas to Truckee for economic reasons, was mentioned. CONSIDERATION OF BILLS AND POSSIBLEAPPROVAL Director Corbett moved that the bills presented for consideration be approved forpayment, seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. STAFFREPORT . A complete copy of this report has been made an attachment to the minutes. 1114191 Pg 4 . Financial reports for September 1991 The investment report, statement of general fund, electric and water balance sheets and electric and water income statements for September were provided in the Board meeting packets. Conference on organization development A four day seminar sponsored by the American Management Association on organization development is being conducted in San Francisco from December 16 to December 19 The total cost, including registration, hotel, meals, parking and tra vel, is about$2,000, there is money in the budget to cover the expense for the Manager to attend. Director Corbett moved that Manager Holzmeister be authorized to attend the AMA conference on organization development in San Francisco December 16 to December 19 at a cost of$2,000,- seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. Tahoe Donner Substafion repairs • Previously, theBoardauthorizedthattheTahoeDonnerSubstationtransformerberepaired at an estimated cost of$62,217. After the transformer was examined, additional damage was discovered. It is critical that the rebuilt transformer be in place before Thanksgiving, and Manager Holzmeister authorized GE to proceed with the work in order to keep on schedule. Director Maass commended the Manager forgiving authorization to proceed, and moved to ratify his decision to repair the transformer at a total cost of$80, 153,• seconded by Director Corbett. A#Directors, aye, by voice vote. SO MOVED. Regulafion of cable TV The regulation regarding cable TV was finalized as published it was the Managers understanding that the County will now undertake a study. The Board directed the Manager to communicate with the law firm of Spiegel&McDiarmid to determine what the Dist Yctshould askofthe County. Also, the Board is to be copied with the regulation. 1114191 Pg 5 • ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 8:47 PM;seconded by Director Corbett. A#Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER P 1LICUTIL/TYDISTRICT o eph R. Aguera, Prepared byJ Susan M. Craig, Deputy Disfict Clerk smc 1114191 Pg 6