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HomeMy WebLinkAbout1991-11-18 Min - Board REGULAR MEETING November 18, 1991 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7.•07 PM in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, James Maass, Patricia Sutton and Joe Aguera were present. EMPLOYEES PRESENT Peter Holzmeister and Susan Craig. CONSUL TANTSPRESENT.• John Phelps and Steve Gross from Porter, Simon, Graham, Phelps and Cuttitta, Peter Etchart of SEA;Keith Sauers of Sauers Engineering. OTHERS PRESENT• Among those present in the audience were J. R. Cruz and Chris Hershberger of Southwest Gas, Catherine Gibbs of the Sierra Sun, Tony Hesch, Nancy Richards, George Ticknor, Mylinda Monroe, Troy DeVoe, David Orebaugh, Mike Farley, Je ven Hail, Kalai Pegoda, Ben Burke, Faye Cruz, Stian Fredriksen, Jessica Smith, Noelia Baeza, Kacie Johnson, Carol Jones and Eric Lapusson. TAHOE DONNER PIPELINE REPLACEMENT PROJECT - STATUS REPORT - CONSIDERATION OFAPPROVING PROGRESS PAYMENTSAND INVOICES Peter Etchart of SEA reported that excellent progress has been made -the mains are in and the roads have been paved,project clean-up is underway. By the end ofnext week all the equipment will be removed. Any remaining work will take place in early spring. Director Corbett mo ved, and Director Maass seconded, that the Board authorize payment to T& S Construction in the amount of$255,510.90 for Progress Payment Number 5 on Contract A. A#Directors, aye, by voice vote. SO MOVED. Director Corbett mo ved, and Director Curran seconded, that the Board authorize payment to T& S Construction in the amount of$139,208.39 for Progress Payment Number 5 on Contract C. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the Board authorize payment to SEA in the amount of $85, 184.68 for construction administration services, seconded by Director Maass. A# Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the Board authorize transfer of$479,903.97 from the 1991 Certificates of Participation Water System Improvement Acquisition Fund to the General 11118191 Pg 1 Fund. The motion was seconded by Director Maass. A#Directors, aye, by voice vote. SO MOVED. SALE OF LAND TO CAL TRANS- CONSIDERATION OF PROPOSAL AND POSSIBLE ACTION Cal Trans is planning to widen Highway 267 near Palisades Drive and the PUD is being asked to convey some of its property at the Southside Complex to the State for that purpose. Counsel has reviewed the related documents and found them to be in order All the District's concerns have been satisfied and CalTrans has agreed to pay $2,700 relocate the entrance to Southside, relocate the boulders, bring the valve can covers up to grade, and relocate the fire hydrant, all at their cost. Director Maass moved that the Board appro ve the right of way contract for con veyance of a highway easement along the Districts Southside property and authorize the President of the Board to execute the contract and deed. Director Corbett seconded the motion. A# Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT Nancy Richards, present in the audience, is a local resident and coordinator for a Builders Workshop on Passive Solar Design Strategies scheduled for February 1, 1992 The workshop is being sponsored bythe Northern California Solar EnergyAssociation, and the local chapter of the American Solar Energy Society, a non-profit organization whose purpose is to foster the development ofsolar energy through the exchange ofinformation. The PUD has been asked to cooperate in sponsoring the workshop. Afiersome discussion, the President directed that the matterbe placed on the nextmeeting agenda and that the Manager be authorized to meet with Ms. Richards to develop a specific program for the District and Northam California Solar Energy Association to cooperate in sponsoring the builders workshop on passive solar design. PUBLIC HEARING-DISCUSSIONAND PUBLIC INPUTREGARDING NATURAL GAS- POSSIBLE AUTHORIZATION FOR TDPUD TO ACT AS LEAD AGENCY IN PERFORMING FE4SIBILITYSTUDY General Manager Holzmeister gave a brief background on the discussion of the issue to date, including a description of the letters received. One letter of opposition and 22letters . in favor of conducting a feasibility study have been received. Among those in favor of the study are the Eastern Nevada County Steering Committee and Tahoe Truckee Unified School District. Counsel advises that the PUD may expend funds from its electric and 11118191 Pg 2 water utilities for a feasibility study. The Chairman opened the public hearing at 7,32 PM. J. R. Cruz, Sales Manager for the Northern Nevada Division, and Chris Hershberger, District Manager, Lake Tahoe District, were present in the audience. They described Southwest Gas and their transmission company, Paiute Pipeline Company, which brings gas from the Idaho border to its customer loads. Theyexpressed an interest in performing an a valuation of serving natural gas in Truckee and asked for assistance from the PUD in compiling data. The following members of the audience expressed their interest in bringing natural gas to Truckee: Tony Hesch of Tahoe Truckee Unified School District, and George Ticknor on behalf of the Eastern Nevada County Steering Committee. Questions posed by John Eaton, Nancy Richards, Keith Sauers and Carol Jones were answered. At the conclusion of discussion, Director Maass moved to close the public hearing,' seconded by Director Corbett A#Directors, aye, by voice vote. SO MOVED at 8:53 PM. • Director Maass moved, and Director Corbett seconded, thattheDistrictsupportSouthwest Gas in its efforts to bring natural gas to the community and authorize the PUD's General Manager to provide whatever assistance he can in this endeavor. A#Directors, aye, by voice vote. SO MOVED. ARMSTRONG HIGH PRESSURE PIPELINE PROJECT - CONSIDERATION AND POSSIBLE APPROVAL - CONTRACT CHANGE ORDER NO. 2 - PROGRESS PAY ESTIMATE NO. 2 - RESOLUTION AUTHORL71NG ACCEPTANCE OF THE PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION The contract for the construction of the Armstrong high pressure pipeline was awarded by the District in September of 1991 to Dale Burt. The installation of the pipeline and appurtenances, including pavement restoration, has been completed and is ready for acceptance by the PUD. Director Maass moved, and Director Corbett seconded, that the Board approve Change Order No. 2 in the amount of a deduction of$634. (This is the final change order and reconciles differences between quantities in the original contract, Change Order No. 1 and the actual installed quantities.) All Directors, aye, by voice vote. SO MOVED. Director Corbett moved and Director Maass seconded, that the Board authorize payment of Periodic Estimate for partial Payment No. 2 to Dale Burt in the amount of$32,940.90. 11118191 Pg 3 SA#Directors, aye, by voice vote. SO MOVED Director Maass moved that the Board adopt Resolution No. 9130 approving and accepting the Armstrong high pressure pipeline and directing the filing of the notice of completion. The motion was seconded by Director Corbett ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OFA PROPOSAL FROM SAVERS ENGINEERING TO PERFORM SERVICES RELATING TO WATER FACIL/TIES FEES The Districtadopted an ordinance defining facilities fees in accordance withAB 1600, which took effect on January 1, 1989. Also, a watermasterplan supporting the facilities fees was prepared and adopted. Now, a document that ties the facilities fee schedule to the master plan should be prepared along with establishing accounting methods that allow fees paid by developer to be properly tracked Sauers Engineering has provided a proposal for consideration. After review, Director Corbett moved, and Director Maass seconded, that the Board authorize Sauers Engineering to provide services relating to the development of capital impro vements plan which would include a new facilities fee schedule for a lump sum cost of$25,000. A#Directors, aye, by voice vote. SO MOVED. CONSIDER4T/ONOFM/NUTESOFNOVEMBER4, 1991 -POSSIBLEACTION Director Maass moved, and Director Corbett seconded, that the Board approve the minutes ofNovember4, 1991aspresented. AIIDirectors, aye, withthe exception ofDirectorSutton, who voted no. SO MOVED. CORRESPONDENCE Nevada County Department of Genera/Services Note was made of the correspondence from Dennis Babson of the Emergency Services Division of the Department of General Services. it advises of the November20meeting of the 1-80 Gridlock Emergency Action Plan Committee being held in the PUD conference room at 10DO AM. CONSIDERATION OF BILLS AND POSS/BLEAPPROVAL Director Corbett moved, and Director Maass seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. 11118191 Pg 4 STAFFREPORT A complete copy of the staff report has been attached to these minutes for reference. Monthly bacteriological report AU samples for October were good. The water quality report was provided in the packet. Elechic master plan Representatives ofR. W. Beck have been on site the past two weeks collecting information for the preparation of the electric system master plan. Employees Ron Reynolds, Wayne Cummings and Bruce Grow are working with them. Annual awards dinner The 1991 annual awards dinner is planned for Friday, December 13, at Cottonwood. Tahoe Donner Substation The repaired transformer for the Tahoe Donner Substation will be installed this Friday, weather permitting. The affected customers will be notified of the outage (which is necessary to do the work). Cable TV The Directors were provided with a copy of Spiegel& McDiarmid's November 14 letter regarding the FCC effective competition rulemaking. Director Corbett mo ved, and Director Maass seconded, that a copy of the correspondence be forwarded to the County for consideration. A#Directors, aye, by voice vote. SO MOVED. ADJOURNMENT There being no further business before the Board, Director Maass mo ved that the meeting be adjourned at 9.29 PM. The motion was seconded by Director Corbett and passed unanimously. TRUCKEEDONNER PUBLIC UTILITYDISTRICT 4Jp14R. A a-�guem, Pry ident 11118191 Pg 5 l Prepared — Susan M Craig, Deputy Disfiat Clerk Smc 11118191 Pg 6