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Home My WebLink About1991-12-16 Min - Board REGULAR MEETING December 16, 1991 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.00 PM by President Aguera in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, Jim Maass, Patricia Sutton and Joe Aguera were present. EMPLOYEES PRESENT Dave Rally and Susan Craig. CONSULTANTS PRESENT Bob Churn of SEA; Consulting Engineer Keith Sauers; Attorneys Steve Gross and John Phelps. OTHERSPRESENT Among those present in the audience were✓acquiParkhurst, Arturo Nevarez, Paul McCald, Stlan Fredriksen, Mike Farley, Mylinda Monroe and 8111 Quisnell. ELECTION OF OFFICERS Director Maass moved that the slate of officers currently sitting on the Board be retained forthefollowingyear, secondedbyDirectorCorbettandpassedunanimously. (Theoffrcers are as follows: President, Joe Aguera; Vice President, Richard Curran, Treasurer, Pat Sutton.) DISCUSSION OFSCADA SYSTEMAL TERNATIVES;POSSIBLE DIRECTION The Certificate of Participation funding program includes financing in the approximate amount of$750,000 for construction ofa computerized control and data acquisition system for the PUD's water facilities. After reviewing proposals, interviewing prospective consultants and inspecting the SCADA system atSquaw Valley County WaterDistrict, staff would like to implement a system provided by Sandel/Avery Engineering. After discussing the matter with Consulting Engineer Keith Sauers, Counsel Phelps has determined thatthe Districtcan contractdirectlywith Sandel/A veryforprofessionalservices without further bidding requirements. A contractor selected through competitive bidding would provide and install a considerable amount ofequipment. The Sandel/Avery system relies on a small portion of hardware and software that can only be purchased from that firm. Counsel believes the District could purchase these proprietary components without competitive bidding if the Board adopts findings reciting that competitive bidding would be unproductive. 12116191 Pg. 1 Director Maass moved, and Director Corbett seconded, that the Board direct staff to negotiate a contract with Sandel/Avery for development ofa SCADA system and then bring the proposed contract to the Board for consideration. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. PUBLIC HE4RING- CONSIDERA TION OFAN ANNUAL WAGE INCREASE FOR THE GENERAL MANAGER,POSSIBLEADOPTION OF ORDINANCE Chairman Aguera opened the public hearing at 7.30 PM. There being no input from the audience, Director Corbettmoved thatthe hearing be closed;seconded byDirectorCurran. AO Directors, aye, by voice vote. SO MOVED. It was noted that the District's contract with the Manager expired in December of 1990. In his memo of December 11, 1991, Mr. Holzmeister states he is interested in a three year contract with annual review of performance and compensation and suggests the Board consider a 4%salary increase and an increase in retirement contribution from 8% to 10%. The compensation survey attached to the memo was reviewed. There was some question as to whether the retirement contributions listed on the survey were comparable to the PUD's deferred compensation plan. By Board consensus, it was decided that someone, perhaps Counsel, should analyze the retirement contributions listed on the survey, and that a performance e valuation should be conducted The matter was put over to the first meeting in January. (Later in the meeting, direction was given for Directors Curran and Sutton to analyze the compensation survey and to also conduct a performance review of the Manager, then report to the Board during closed session at a future meeting.) TAHOE DONNER PIPELINE REPLACEMENT PROJECT - STATUS REPORT - CONSIDERATION OF CHANGE ORDER NO 3 ON CONTRACTS A, B AND C - CONSIDERATION OF REQUEST TO REDUCE RETENTION - CONSIDERATION OF CLAIMBYT&SCONSTRUCTIONFORADDITIONAL COMPENSATIONFOR TRAFFIC CONTROL - CONSIDERATION OFPROGRESS PAYREQUESTSAND INVOICES The construction in Tahoe Donner has been shut down for winter, work will resume in the spring. 12116191 Pq 2 Change orders on all three contracts for winterizing the air release valves (a procedure performedeachyeartopreventfreezing)werepresentedforconsideration. DirectorMaass moved, and Director Corbett seconded, that the Board approve Change Order Number 3 for contracts A, B and C. All Directors, aye, by voice vote. SO MOVED. Both T & S and Ford Construction are asking that the District reduce the amount of retention being held. Neither the contract documents nor the law obligates the PUD to reduce the retention; law does mandate that at least 5% be retained until the project is complete. (The purpose of the retention is to make sure the work Is satisfactory and that payment is made to all subcontractors and suppliers.) Director Maass moved that the matterbe put over to allow the contractors to appear before the Board at a future meeting. Motion failed for lack of a second. The possibility of opening an escrow account in accordance with the provisions ofPubllc Contract Code Section22300 was mentioned, and Bob Churn of SEA indicated he would check into the matter. T& S Construction has filed a notice of potential claim concerning excess traffic control costs due to, in their opinion, requirements placed upon them byNe vada County. By Board consensus, Bob Churn was asked to submit report containing an analysis and opinion on the matter, • Director Maass moved, and Director Corbett seconded, that the Board authorize payment to T& S Construction in the amount of$104,658.98 representing Progress Payment No. 6 on contracts A and C. All Directors, aye, by voice vote. SO MOVED. DirectorMaass moved thatthe Board authorize the transfer of$104,658.98 from the Tahoe Donner Water Line Replacement ProjectAcquisition Fund to the General Fund,•seconded by Director Corbett. A#Directors, aye, by voice vote. SO MOVED. REVIEW OF PROPOSITION 55 PROGRAM AND POSSIBLE AUTHORIZATION TO SUBMIT AMENDED PROJECT LIST TO CALIFORNIA DEPARTMENT OF WATER RESOURCES Forseveral years, the Districthas been working on a major capital funding program via the Safe Drinking Water Bond Law, Proposition 55. During the summer of 1991, an unacceptable funding program was offered by the State. The State expected the PUD to finance overtwo million in capitalimprovements before making theirfunding available. The PUD needs State funding immediately, and is not planning on spending more than the five million dollar loan. The study presently being completed by Hydro-Search is leading to a possible resolution of this problem. 12116191 Pg. 3 . The proposed Proposition 55 Project revisions were explained by Consulting Engineer Sauers. Byconsensus, the Boardauthorized Mr. Sauers to discuss the proposed revisions with the Department of Health Services and the Department of Water Resources. REVIEWOFM/NUTES OFDECEMBER2 1991,-POSSIBLEACTION Director Maass moved, and Director Corbett seconded, that the minutes of December 2, 1991 be approved as presented. Director Sutton, no,allotherDirectors, aye. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. CONSIDERATION OF BILLS AND POSSIBLEAPPROVAL Director Maass moved that the bills presented forconsideration be approved forpayment, seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. STAFFREPORT • Director Maass moved, and Director Corbett seconded, that the staff report be accepted. For reference, a complete copy of the report has been attached to these minutes. Water quality report The report for November 1991 showed no quality problems during the month. Budget workshop ManagerHolzmeister willattempt to schedule a budget workshop during a regularmeeting and try to keep the rest of the agenda to an absolute minimum. CONSIDERATIONOFANANNUAL WAGEINCREASEFOR THE GENERAL MANAGER The Chairman directed that Directors Curran and Sutton analyze the compensation survey discussed earlier and also conduct a performance review of the Manager. They are to make a report to the Board during closed session at a future meeting. . ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting 12116191 Pg. 4 . be adjourned,- seconded by Director Curran at 9:15 PMM, AU Directors, aye, by voice vote. SO MOVED. TRUCKEEDONNER PUBLIC UTILITYDISTRICT eph R. Aguera, j sident Prepared by Susan M Craig, Deputy District Clerk smc 12116191 Pg. 5