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HomeMy WebLinkAbout1991-08-19 Min - Board REGULAR MEETING August 19, 1991 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7: 05 PM by President Aguera in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, Jim Maass, Patricia Sutton and Joe Aguera were present. EMPLOYEES PRESENT: Bev Johnson, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John M. Phelps, Keith Knibb, Consulting Engineer, and Bob Churn, Resident Engineer on the Tahoe Donner project. OTHERS PRESENT: Steve Gross, new attorney with the firm of Porter, Simon, Graham, Phelps & Cuttitta, was present in the audience. TAHOE DONNER PIPELINE REPLACEMENT PROJECT status report Resident Engineer Churn provided a status report on the Tahoe Donner pipeline replacement project. T & S is essentially complete with Contract A and ready to start on Contract C; Ford is close to 40% done with Contract B. Both contractors are on an extended schedule now, working eleven hours per day during the week and eight hours on Saturdays. Briefly discussed were the following topics: the specifications regarding contractors hours of work, bedding material, the effect of the rain last week on construction, routing and speed of the construction trucks. Consideration of contract change orders After Mr. Churn reviewed with the Board the proposed change orders that cover the replacement of broken or damaged sanitary sewer laterals, Director Maass moved, and Director Corbett seconded, that the Board approve Contract Change Order No. 1 for Contracts A, B and C. ROLL CALL: Corbett, Maass, Sutton and Aguera, aye; Curran, no. SO MOVED. The Board discussed the addition of approximately 10, 000 feet of pipe to the original project. This would increase the total project cost by about 20%, or $918 ,900, but the cost would still be $900, 000 under the engineer' s estimate (and within the funds it was thought would be spent originally) . Director Corbett moved that the Board amend the agenda to include consideration of Contract Change order No. 2 for Contracts A, B and C since they learned of this topic after the agenda was mailed and posted. The motion was seconded by Director Curran. ROLL CALL: all Directors, aye, with the exception of Director Sutton who voted 8/19/91 Pg 1 no. SO MOVED. Director Curran moved that the Board adopt Resolution No. 9127 making findings and approving Contract Change Order No. 2 for Contracts A, B and C; seconded by Director Corbett. ROLL CALL: Corbett, aye; Curran, aye; Maass, aye; Sutton, no; Aguera, aye. SO RESOLVED. Consideration of invoices and progress pay estimates Following review of the invoices and progress pay estimates on the Tahoe Donner pipeline replacement project, Director Maass moved, and Director Corbett seconded, that the Board approve Progress Payment No. 2 on Contract A to T & S Construction in the amount of $273 ,963 .72 and payments to SEA in the amounts of $2, 857 . 55 and $250. All Directors, aye, with the exception of Director Sutton, who abstained. SO MOVED. Consideration of transfer of funds from acquisition fund to general fund Director Maass moved, and Director Corbett seconded, that staff be authorized to transfer $277 , 071.27 from the acquisition fund to the general fund. All Directors, aye. SO MOVED. PUBLIC INPUT John Corbett, speaking as a member of the public, asked that the water crew be commended for keeping the tanks full this summer. CONSIDERATION OF RESOLUTION APPROVING ENVIRONMENTAL DOCUMENTS FOR THE GATEWAY TANK PROJECT Keith Knibb reviewed the preliminary environmental assessment, proposed negative declaration and initial study for the Gateway Tank project with the Board. Thereafter, Director Maass moved that the Board adopt Resolution No. 9128 approving the proposed negative declaration for the Gateway Tank project and setting the public hearing to receive comment for 7: 30 PM on Tuesday, September 3 . Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO RESOLVED. REVIEW OF POLICY REGARDING THE ILLEGAL DIVERSION OF ELECTRICITY Bev Johnson, Meter Reader Coordinator, went over the policy and procedure related to the illegal use or diversion of electricity with the Board. She also recapped the circumstances surrounding the improper installation of David Rhodes' electric meter. After some discussion, Director Corbett moved that Mr. Rhodes be charged for back electrical usage as calculated by Ms. Johnson but that no administrative costs be charged to him; seconded by Director Sutton. ROLL CALL: Corbett, aye; Curran, no; Maass, no; Sutton, aye; Aguera, aye. SO MOVED. It was clarified that a letter would be sent stating the Board' s decision and informing Mr. Rhodes that the meter installation must be brought up to District and County standards. 8/19/91 Pg 2 CONSIDERATION OF RESOLUTION ISSUING A CALL FOR BIDS ON A SMALL TRUCK FOR THE METER READING DEPARTMENT (TECHNICAL SERVICES) It was determined that the 1992 capital improvement plan rather than the 1991 budget provides for the purchase of another Meter Reading vehicle. However, a vehicle that should have been passed on to the Meter Reading Department in 1991 is still being used by the Water Department. After some discussion, Director Maass moved that the Board adopt Resolution No. 9129 approving specifications and calling for bids on a 1/2 ton, mid-range truck for the Technical Services Department; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. DIRECTION REGARDING MINUTES OF JULY 15 AND AUGUST 5s 1991 Director Maass moved, and Director Corbett seconded, that the Board approve the minutes of July 15, 1991 as presented. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved that the minutes of August 5, 1991 be amended to include her "for the record" comments. MOTION FAILED FOR LACK OF A SECOND. Director Maass moved, and Director Corbett seconded, that the minutes of August 5, 1991 be approved as presented. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. CORRESPONDENCE No correspondence was discussed by the Board. BILLS FOR APPROVAL Director Corbett moved, and Director Curran seconded, that the bills presented for consideration in the amount of $24 ,816.77 be approved for payment. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report is attached to these minutes. Monthly bacteriological report The Board was presented with the monthly bacteriological report for July 1991. organizational structure Manager Holzmeister discussed with the Board the vacancies created by the Electrical and Civil Engineers and what type of changes could be made within the organizational structure. The matter will 0 appear on the next regular meeting agenda. CLOSED SESSION 8/19/91 Pg 3 The Board adjourned to closed session at 9:53 PM for the purpose of discussing personnel matters in accordance with Government Code Section 54957 . RETURN TO PUBLIC SESSION At 10:24 PM the meeting was returned to public session. No action was taken as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned by consensus at 10:25 PM. T UCREE DONjN/ R PUBLIC UTILITY DISTRICT o ep R. Aguer� � siden�� repared by Susan M. Crai , Deputy District Cler smc i i 8/19/91 Pg 4