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HomeMy WebLinkAbout1993-10-04 Min - Board REGULAR MEETING October 4, 1993 in accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:06 PM in the TDPUD Board Room by President Aguera. ROLL CALL: Present were Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton. Director John Corbett was not present due to illness. EMPLOYEES PRESENT., Susan Craig, Peter Holzmeister, Kathy Neus and Dave Rully. CONSULTANTS PRESENT., Attorney Steve Gross and Consulting Engineer Keith Sauers. OTHERS PRESENT: Bill Quisnell. PROPOSITION 55 STATUS REPORT The fourth application for disbursement of loan funds has been submitted to the Department of Water Resources. The application was for$301,354.09; the total amount requested to date is $979,797.77, 20% of the $5 million funding contract. Chlorination Stations- The building interiors and exteriors are complete at both Northside and Airport Stations. Electrical work and some mechanical equipment need to be completed. The project is approximately 98% complete in about 75%of the contract time. Downtown Pipelines- Construction continues on the high priority areas listed in Contract Change Order No. 1. The contractor has increased productivity so that the work included in the change order may be completed by October 15, 1993. While working on West River Street near BiState Petroleum, the contractor encountered soil which was dark and smelled of fuel. Work was stopped until a determination as to the nature of the soil material could be made. This will be discussed later in the meeting. New Wells and Storage Tanks - Negotiations are continuing for acquisition of land for a well and tank site north of Prosser Heights subdivision. A right of entry to drill a geologic test hole adjacent to Gienshire Drive has been promised but not yet received. Auxiliary Generator- Bids have been requested for furnishing an auxiliary generator and are scheduled to be opened on October 8. Design work by the electrical engineer 10/4/93 Pg 1 continues for pump station modifications to accommodate the generator. CONSIDERATION OF AUTHORIZING THE FILING OF AN INTERVENTION WITH THE FEDERAL ENERGY REGULATORY COMMISSION WiTH RESPECT TO AN APPLICATION FOR A PRELIMINARYPERMiT TO CONSTRUCT A HYDROELECTRIC PROJECT AT BOCA DAM Nan Nalder of R. W. Beck has informed the District of the filing of an application for preliminary permit to construct a hydroelectric plant at Boca Dam by Alex Gulab representing The Continental Group of Roseville, California. The PUD once held the license to construct the hydroelectric plant at Boca. It was surrendered because the draught made it impossible to satisfy the required time table and it was believed the project was only financially marginal. Filing a formal intervention with FERC will enable the District to receive information routinely, monitor progress, comment if necessary, and determine if there is any interest in pursuing the matter. The cost for Counsel Bob McDiarmid to file the intervention is less than $1,000. Director Maass moved, and Director Jones seconded, that the Board authorize Robert McDiarmid to submit an intervention on behalf of the District in FERC Project Number • 11427-000, Boca Dam Hydroelectric Project. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A PROPOSAL FROM KLEINFELDER AND ASSOCIATES REGARDING CONTAMINATED SOILS ON WEST RIVER STREET While working on West River Street, the District's pipeline contractor encountered soils that were dark in color and gave off an odor of hydrocarbons. Work was halted at that site and the Nevada County Environmental Health Department was notified of a possible soil contamination problem. It is the land owner's responsibility to deal with the problem; the PUD is not the owner. The Town of Truckee was notified as a possible owner of the street. Minor exploration may generate information that will allow the contractor to work around the possible contamination. J. H. Kieinfelder and Associates of Reno, environmental consultants, has provided a proposal which was considered by the Board. Certain conditions set forth in the proposed agreement were reviewed by Counsel; the Manager will discuss amending these items with Kieinfelder before executing the contract. Director Maass moved that the Board authorize Kieinfelder to go forward with testing of the soils encountered and also to bore two holes and test 100 feet west of the 10/4/93 Pg 2 • contamination site, and to provide a 24-hour response. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT Bill Quisnell, member of the audience, stated he attended the Placer County environmental hearing for the Gooseneck Ranch project. The PUD is designated as the water purveyorin the environmental documents, he said, and Sierra Pacific as the electric source. This area is part of the territory being disputed (between the PUD and SPPCo) as far as service of electricity is concerned. The Board noted that the District is willing to serve Gooseneck provided the developer enters into a development agreement with the TDPUD and annexes into the District. Mr. Quisnell also noted that Incline Village General Improvement District, his employer, is in the process of purchasing used generators for their pump stations. They found used 750 kw generators in good condition for half the cost of new units. He suggested the PUD consider this option before purchasing the new auxiliary generator (bid opening on October 8, 1993). CHLORINATION STATION PROJECT- CONSIDERATION OF CHANGE ORDER NO. 3 - CONSIDERATION OF PROGRESS PAYMENT REQUEST NO. 4 • Director Maass moved, and Director Jones seconded, that the Board approve payment of Periodic Estimate for Partial Payment No. 4 to JJM Engineering Constructors, Inc. in the amount of$14,234.40 forthe Chlorination Stations Project. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board approve JJM's Contract Change Order No. 3 in the amount of $3,307 for the Chlorination Station Project; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. SCADA PROJECT - CONSIDERATION OF A PROGRESS PAYMENT REQUEST SUBMITTED BY SANDEL/AVERY ENGINEERING - CONSIDERATION OF A TRANSFER OF FUNDS FROM THE COP ACQUISITION FUND TO THE WATER GENERAL FUND Keith Sauers reviewed the Sandel/Avery invoice and found it consistent with their contract. They have earned 88% of their contract amount and used 119% of the contract schedule. Director Maass moved that the Board approve payment of Sandel/Avery Engineering Invoice No. 0928931 in the amount of $21,646 for work on the SCADA Project. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. 10/4/93 Pg 3 • Director Maass moved, and Director Jones seconded, that the Board authorize a transfer of$21,646 from the 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF SEPTEMBER 20, 1993; POSSIBLE ACTION Director Maass moved that the Board accept the minutes of September 20, 1993 as presented; seconded by Director Jones. ROLL CALL: Corbett, absent; Sutton, no; all other Directors, aye. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Jones moved that the Board approve the bills presented for consideration. The motion was seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. The Manager will advise the Board where the three pad-mount transformers will be located. • Director Maass moved, and Director Jones seconded, that the Board transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $369.74 to reimburse the general fund for the SCADA related Wesco bill. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report is attached hereto for reference. CaiTrans lease extension CalTrans is requesting an extension for lease of space in the PUD building for one additional year, the period March 1, 1994 to February 28, 1995. No action is required of the Board. Financial reports Financial reports for the month of August 1993 are attached. Work space modification What was the Foreman's room is now being used by the Meter Readers and Water 10/4/93 Pg 4 ® Foreman. The Purchasing Office will continue to be used by Kathy Neus and Purchasing staff. What was the meter room will be used by the Electric Foremen. A new room was framed and built to house the Substation Technician and Meter Technician. The modifications have provided adequate work space for staff. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 8:90 PM; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. TRUCEE DONNER PUBLI TILITY DISTRICT Jo ep R.`Aguera, Dresi nt e Prepared by Susan M. Craig, Deputy District Clerk cd smc 10/4/93 Pg 5