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HomeMy WebLinkAbout1993-10-18 Min - Board REGULAR MEETING October 18, 1993 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM by President Aguera in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton were present. Director Corbett was unable to attend as he is in the hospital; he will be released on Wednesday. EMPLOYEES PRESENT: Susan Craig and Peter Holzmeister. CONSULTANTS PRESENT., Attorney John Phelps; Consulting Engineer Keith Sauers. OTHERS PRESENT., Bill Quisnell. REVIEW OF BIDS AND POSSIBLE AWARD OF CONTRACT FOR PURCHASE OF AN AUXILIARY POWER GENERATOR Four bids were received and opened on October 14, 1993 for a 350 kw stand-by generator. A thorough analysis was made of all bids by Keith Sauers and Consulting Electrical Engineer, Charles Martin. They are recommending award to Smith Detroit Diesel, the low bidder. The Department of Water Resources has been consulted and condones such award. After some discussion, Director Maass moved that award for the 350 kw stand-by generator be made to Smith Detroit Diesel of Sparks, Nevada, the low bidder, and that Counsel check into the sales tax requirements; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. PROPOSITION 55, DOWNTOWN PIPELINE PROJECT - STATUS REPORT - CONSIDERATION OF A PROGRESS PAYMENT REQUEST FROM ARCADIAN ENTERPRISES The Downtown Pipeline Project, including change order work, is approximately 68% complete in about 90% of the contract time as of September 30. There is a question as to whether or not the contractor will complete the work as agreed in the September 7 Contract Change Order No. 1. Main pipeline construction is essentially complete, but a number of other tasks still remain unfinished such as completing service installations, paving, testing and disinfecting new pipelines, customer side hook-ups and clean-up. Lahontan has granted an extension to continue construction until November 5. On portions of West River Street, work has been suspended because of contaminated 10118193 Pg 1 ® soil. This affects approximately 450 feet of main pipeline construction and two services. Arcadian is not licensed to work with hazardous material and calling in another contractor to do just a portion of the work would probably double the cost; so, most likely, this work will be delayed until next construction season. Mr. Sauers will come back to the Board with options. One of the services affected by this delay is Dependable Tow; if this is a problem for them, the Board will call a special meeting and attempt to resolve the matter. E Street east of School Street is scheduled to be completed this week. A low pressure problem was noted. Also, a question was raised as to whether customers may make special arrangements with District contractors to have two hook-ups installed in place of an original single service and, if so, how PUD fees are handled. These matters will be investigated. Director Maass moved, and Director Jones seconded, that the Board approve Periodic Estimate for Partial Payment No. 4 to Arcadian Enterprises in the amount of$144,150.15 for the Downtown Pipeline Project. ROLL CALL: Corbett, absent; Sutton, no; all other Directors, aye. SO MOVED. The additions from change orders shown on the periodic estimate for partial payment were reviewed briefly. PUBLIC INPUT • There was no public input. SCADA PROJECT - CONSIDERATION OF A REQUEST FOR PAYMENT FROM SANDEL/AVERY ENGINEERING - CONSIDERATION OF A TRANSFER OF FUNDS FROM THE COP ACQUISITION FUND TO THE WATER GENERAL FUND Sandel/Avery has earned 88% of their contract amount and used 123% on the contract time on the SCADA project. Director Maass moved that the Board authorize payment for work on the SCADA project to SandelAvery Engineering for Invoice No. 1012931 in the amount of$9,249. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board authorize a transfer of $9,249 from the 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund for the Sandel/Avery bill relating to the SCADA project. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF APPROVING A QUITCLAIM DEED CONVEYING PROPERTY TO THE TAHOE TRUCKEE UNIFIED SCHOOL DISTRICT . The District owns the property that the high school sits on. It has been the intent of the Board to convey such property to the School District once a properlegal description could be obtained. 10118193 Pg 2 • Nevada City Engineers prepared a description which was reviewed by Sauers Engineering; Counsel Phelps prepared the appropriate quitclaim deed. After some discussion, Director Maass moved that the Board approve the conveyance of the high school property to the Tahoe Truckee Unified School District by quitclaim deed. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF OCTOBER 4, 1993; POSSIBLE ACTION Director Maass moved, and Director Jones seconded, that the minutes of October 4, 1993 be approved as presented. ROLL CALL: Aguera, Jones and Maass, aye; Sutton, no; Corbett, absent. SO MOVED. CORRESPONDENCE President Aguera mentioned correspondence from the Board of Realtors and also a response received from Sierra Pacific Power Company. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Maass moved that the bills presented for consideration be approved for payment • and funds be transferred($500) out of the COPs on deposit with LAFCO to reimburse the general fund for the Sauers Engineering bill relating to the SCADA project. The motion was seconded by Director Jones, ROLL CALL: Corbett, absent; Sutton, no; all other Directors, aye. SO MOVED. STAFF REPORT A complete copy of the staff report is attached for reference. Water Quality Report The monthly bacteriological report for September 1993 was provided to the Board. It shows that all 34 distribution system samples and all 25 source samples were free of coliform bacteria. Boca Hydroelectric Project If the District is interested in securing the license for Boca hydro, a competing preliminary permit application would have to be filed. This would be inexpensive and easy to do because the necessary information is in District fifes. Thereafter, a status report would be filed every six months. Then, before three years passes, a license application would need to be submitted. At a previous meeting, the Board approved intervention so as to be on the mailing list and kept informed of progress in the Boca hydroelectric project proposed by The Continental 10118193 Pg 3 • Group. There was some discussion and the Board indicated it feels intervention, rather than a competing preliminary permit application, is the logical way to proceed. ADJOURNMENT There being no further business before the Board, Director Maass moved, and Director Jones seconded, that the meeting be adjourned. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT t s ph R. Agues; sident./ Prepared b _ _ - 'f Susan M. Craig, Deputy District Clerk smc 10118193 Pg 4 MEMORANDUM October 7 1993 FFROM. Peter ca Hydroelectric File L. Holzmeister, General Manager SUBJECT: Conversation with Fran Francis of Spiegel and McDiarmid 1 spoke with Fran Francis on October 7, 1993 regarding the District's interest in considering competing for the Boca hydroelectric license. Fran says it is easy to intervene. The cost is minimal and once we have intervened we are on the mailing list for information. If we are interested in securing the license for ourselves, we need to file a competing preliminary permit application. This, too, is cheap and easy to do because we have the necessary information in our files. We need to pull out our previous preliminary permit application, dust it off and change the date. It is just about that easy. We would claim preference. The Continental Group would probably say we had our chance at it and could not complete the project; now they should be given a chance. We would cite the draught. We have a good chance of prevailing with little expenditure of time or money. Once we get the preliminary permit we would need to file a status report every six months and before three years passes, we would need to file a license application. This is the point at which we begin to spend significant sums. We would need to hire a consulting engineer to update our information to take into account changes in the flow of water through Boca as a result of the Truckee River Settlement Act. Things become problematic. The Truckee River Operating Agreement is still being negotiated. This agreement will determine how wateris stored and released at Stampede and Boca dams. The agreement will impact the potential for power generation at Boca. A second problem is the risk of encountering the kings of problems experienced at the Stampede hydroelectric facility. Stampede is considered the better site for generator of power due to its taller head and the quantity of water held in the pool. Yet Stampede has been a poor investment for the Bureau of Reclamation. There is so much less expensive power available from other sources that WAPA has had difficulty finding a buyer willing to pay full costs. I suggest we be careful about spending time and money on Boca. Let's not let Boca pull us away from other low cost power supply options. PLH/smc