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HomeMy WebLinkAbout1993-11-01 Min - Board REGULAR MEETING November 1, 1993 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:05 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, Bob Jones, James Maass and Patricia Sutton were present; John Corbett was unable to attend. EMPLOYEES PRESENT: Susan Craig, Peter Holzmeister and Scott Terrell. CONSULTANTS PRESENT: Counsel Steve Gross and Consulting Engineer Keith Sauers. OTHERS PRESENT: There were no others present in the audience. 1993 REFUNDING PROJECT-CONSIDERATION OF A RESOLUTION AUTHORIZING A PLEDGE OF THE NET REVENUES OF THE DISTRICT'S ELECTRIC SYSTEM IN CONNECTION WITH THE ISSUANCE OF CERTIFICATES OF PARTICIPATION FOR REFINANCING THE 1986 COPs AND CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH; POSSIBLE ACTION AMBAC Indemnity Corporation, the bond insurer for the Certificates of Participation, has required that the District pledge its net electric revenues as security for performance of its obligations to the bond holders. Counsel has determined that the District can do so, but an additional resolution will be necessary. California law requires that the District account separately for its water utility and its electric utility. Rates paid by the water users and electric users must reflect only the cost of providing that particular service. For that reason, the District divides its total expenses between its water and electric utilities. If the District defaults in its obligation to the bond holders, the bond holders would be entitled to rely on a pledge of the District's electric revenues, but not its water revenues. Without some action on the part of the Board, the electric utility alone would be shouldering the entire expense of the COPS. That would be unfair to the electric rate payers and they would be able to object to their rates including the entire cost of the COPs. To correct that inequity, the District Board should adopt a new resolution which states clearly that despite the pledge of the electric revenues, the District will continue to allocate the cost of the headquarters complex between its water and electric utilities as it has in the past. Director Sutton asked to be provided with copies of the background information and 1111193 Pg 1 . correspondence relating to this matter. Director Jones moved, and Director Maass seconded, that the Board adopt Resolution No. 9344 authorizing a pledge of the net revenues of the District's electric system in connection with the issuance of certificates of participation (1993 refunding project) and certain other actions in connection therewith. ROLL CALL: Corbett, absent; all other Directors, aye. SO RESOLVED. SCADA PROJECT- PROGRESS REPORT- CONSIDERATION OF SANDEL/AVERY INVOICE - AUTHORIZATION TO TRANSFER FUNDS Sandel/Avery has earned 90% of their contract amount and used 127% of the contract schedule. Consulting Engineer Sauers reviewed theirinvoice No. 1026931 in the amount of$10,012.94 and found it consistent with their contract. Director Maass moved that the Board authorize payment to SandelAvery Engineering of Invoice No. 1026931 in the amount of $10,012.94; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and DirectorJones seconded the motion, that the Board authorize a transfer of $10,012.94 from the 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund for work on the SCADA Project. All Directors, aye, by . voice vote. SO MOVED. DOWNTOWN PIPELINE PROJECT - PROGRESS REPORT - CONSIDERATION OF CONTRACT CHANGE ORDER NO. 3 - CONSIDERATION OF PERIODIC ESTIMATE FOR PARTIAL PAYMENT NO. 5 Arcadian Enterprises is currently working on punch list items and preparing for wintershut down. Besides the punch list items still outstanding, the contractor has completed the work on the Contract Change Order priority list except the crossing of Highway 267 near Trout Creek. The project is approximately 81% complete in about 115% of the original contract time. Contract Change Order No. 3 is for additional base rock placed by the contractor in areas where the contractor did not provide pavement restoration as was originally anticipated. Periodic Estimate for Partial Payment No. 5 is for $91,990.23 and represents all of the billable work Arcadian expects to complete this year. Director Maass moved that the Board approve Contract Change Order No. 3 submitted by Arcadian Enterprises in the amount of$1,307 for the Downtown Pipeline Project. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved that Periodic Estimate for Partial Payment No. 5 be amended to • reflect the materials that will be stored until next construction season and placed on the next meeting agenda; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. 1111193 Pg 2 . PUBLIC INPUT There was no public input. TRUCKEE RIVER BRIDGE PIPELINE REPLACEMENT PROJECT- CONSIDERATION OF CONTRACT CHANGE ORDER NO. 1 - CONSIDERATION OF PERIODIC PAY ESTIMATE NO 1 - CONSIDERATION OF RESOLUTION ACCEPTING THE PROJECT AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION Periodic Estimate for Partial Payment No. 1 covers the entire Truckee River Bridge Pipeline Replacement contract less the 10% retainage. Contract Change Order No. 1 is a deductive change order in the amount of$2,750 which reconciles differences between bid schedule estimates and actual field measurements for installed pipe and rock excavation. The project was completed within the 30 day time of completion allowed in the contract. Director Maass moved, and Director Jones seconded, that the Board approve Contract Change Order No. 1 submitted by Perata Excavation for a deduction of $2,750 on the Truckee River Bridge Replacement Project. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board approve payment of Periodic Estimate No. 1 to Perata in the amount of $33,525; the motion was seconded by Director Jones. All • Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board adopt Resolution No. 9345 approving and accepting the Truckee River Bridge Pipeline Replacement Project and directing the filing of the Notice of Completion; seconded by Director Jones. ROLL CALL: Jones, Maass, Sutton and Aguera, aye; Corbett, absent. SO RESOLVED. CONSIDERATION OF THE CONSTRUCTION OF WATER AND ELECTR►CAL FACILITIES IN THE NEW H►GHWAY 89 NORTH BRIDGE CaiTrans has started construction of a new bridge on Highway 89 North over Interstate 80. The bridge is scheduled to be completed over the next two construction seasons. The PUD currently has no utility facilities in the existing bridge. The construction of the new bridge may give the District an opportunity to obtain a difficult freeway crossing for both water pipeline and electrical conduit. Mr. Sauers met with the resident engineer for CalTrans he indicates the construction of utility facilities could be accommodated. A request of this nature should be submitted soon so that conditions may be defined and design work completed prior to the spring 1994 construction season. Director Maass moved, and Director Sutton seconded, that the a request be made to CalTrans for consideration of the construction of water and electrical facilities in the new • Highway 89 Bridge. All Directors, aye, by voice vote. SO MOVED. PROPOSITION 55 - GEOLOGIC TEST HOLES Ii AND WELL REHABILITATION - 11/1/93 Pg 3 CONSIDERATION OF RESOLUTION APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS During consideration of the last revisions to the Proposition 55 Project, it was decided to drill two more geologic test holes. The locations of these test holes are adjacent to Glenshire Drive and at the Southside complex. The decision to drill additional test holes was motivated by pending regulations which will be much more restrictive forarsenic. The additional test holes will help in making the decision for optimal production well locations taking into account not only where the water is needed and how much can be supplied, but also water quality considerations. The District recently received permission from the agent for Hopkins Realty Trust allowing the drilling on a site adjacent to Glenshire Drive. The proposed Southside test hole will be drilled on District property. An additional component of the Prop 55 Project is rehabilitation of the Northside Well. Rehabilitation will involve removal of the pump, television inspection of the well, cleaning the well casing and perforations, disinfection of the well, and replacement of the pump. Since a contractor who can do the test holes can also do the well rehabilitation, it was decided to combine the jobs into one contract. • Director Maass moved, and Director Jones seconded, that the Board adopt Resolution No. 9346 approving plans, specifications and contract documents and issuing a call for bids on Proposition 55 Geologic Test Holes II and Well Rehabilitation Project. ROLL CALL: Corbett, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF A RESPONSE TO SPPCo REGARDING TDPUD REQUEST FOR TRANSMISSION SERVICE The Board authorized the District to submit a request for transmission service to SPPCo; Sierra Pacific responded with a request for clarification and an advance of funds. Counsel McDiarmid advises that Sierra is entitled to compensation for the time spent evaluating and responding to the District's transmission request. Two draft letters have been prepared for consideration; one advancing $5,000 and the other $20,000. It was suggested that the District give SPPCo no excuse to delay in responding and forward the $20,000 as requested. Director Maass moved, and Director Jones seconded, that the Board authorize the General Manager to submit Draft#1 (clarifying certain items pertaining to the analysis of the District's transmission request and forwarding a check in the amount of$20,000) to Sierra Pacific Power Company. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF OCTOBER 18, 1993; POSSIBLE ACTION • Director Maass moved that the minutes of October 18, 1993 be approved as presented. ROLL CALL: Jones, Maass and Aguera, aye; Sutton, no; Corbett, absent. SO MOVED. 1111193 Pg 4 • CORRESPONDENCE Letter from Helen Baalbergen Mrs. Baalbergen's letter of October 26, 1993 notes that the State offers a low income ratepayer assistance program. Sierra Pacitfcoffersa 15%monthly discount to low-income households on theirgas and electric charges. She is requesting that it be determined how this program may be carried out on behalf of those within the District who pay to Sierra Pacific indirectly through the TDPUD. This matter will be placed on the November 15, 1993 agenda for discussion. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Maass moved, and Director Jones seconded, that the bills presented for consideration be approved for payment. There was some discussion and Director Maass withdrew his motion. Director Sutton moved that the Board approve the bills with the exception of the Steve Mosher Paving bill; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Jones seconded, that the Board pay the Steve . Mosher Paving bill. ROLL CALL: Jones, Maass and Aguera, aye; Sutton, no; Corbett, absent. SO MOVED. Director Maass moved, and Director Jones seconded, that staff transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund $5,596.41 to reimburse the general fund for the Ohio Semitronics, Inc. bill relating to the SCADA project. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report has been attached to these minutes. Damage to Prosser Heights Well building On the evening of October28, 1993, a vehicle lost control and struck the Prosser Heights Well building. The two occupants of the vehicle were uninjured. The building needs to be replaced, although the equipment is still functioning. Director Maass requested a copy of the police report. Director Maass moved, and Director Sutton seconded, that the Board declare a state of emergency relating to the unexpected destruction of the Prosser Heights Well building, • further, that with a 415 vote, the Board amend the agenda to allow action and dispense with bidding requirements for reconstruction of the building due to the ensuing winter season and the significance of this water source. All Directors, aye, by voice vote. SO 1111193 Pg 5 . MOVED. Water line at 1-80 and cemetery On the west end of the Truckee Cemetery, the District and TSD share a casing running north/south underthe freeway. The waterline ties the Prossersystem to the Town system and serves Olympic Heights. Last week the Truckee Sanitary District was doing some maintenance work on their line at the north end of the casing and found a substantial volume of water. There appears to be a leak in the line under the freeway.d An isolation valve has been installed and Olympic Heights was switched over to the low pressure Town system. TSD is interested in up-sizing their line and is willing to share all costs including engineering. The matter will be placed on the next meeting agenda and Consulting Engineer Sauers will come back to the Board with recommendations for a solution. Memoranda from Scott Terrell Planning Director Terrell provided the Board with memos regarding "on-hold" customer information, TDPUD job/career partnership with Truckee High School, Channel 6 interview regarding ground source heat pumps and public power presentations. • Financial reports Attached are financial reports for the month of September including the investment report, statement of general fund, budget report, water and electric balance sheets and water and electric income statements. CLOSED SESSION At 8:35 PM, the Board adjourned to closed session in accordance with Government Code Section 54956.9(b)(1), threatened litigation. RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:44 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 9:45 PM; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. . TRUCKEE DONNER PUBLIC UTILITY DISTRICT 1111193 Pg 6 • os p�R. Aguera, 06sident , ., Prepared vy Susan M. Craig, Deputy District Clerk SmC 1111193 Pg 7