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Home My WebLink About1993-11-15 Min - Board • REGULAR MEETING November 15, 1993 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their re u st. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:10 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, James Maass and Patricia Sutton were present. CONSULTANTS PRESENT: Attorney John Phelps; Consulting Engineer Keith Sauers. EMPLOYEES PRESENT. Susan Craig and Peter Holzmeister. OTHERS PRESENT Bill Quisnell. SCADA PROJECT- PROGRESS REPORT- CONSIDERATION OF SANDEL/AVERY INVOICE - AUTHORIZATION TO TRANSFER FUNDS The physical work at each water facility is essentially complete although well probes have not been provided or installed. The water system can be controlled by Sande/Avery and they are now trouble shooting and fine tuning the system. Major items yet to be completed are as follows: 1) Tie in electrical substations so that impacts on the electrical system can influence water system controls. Field work on this is expected to start this week. 2) Portable computer work stations have not yet been purchased or programmed. Sandel/Avery wants to get the main base station operable first. 3) Operator training has not begun although operations staff has had some introduction through their contact with Sandel/Avery staff during construction. 4) Obsolete equipment is to be removed from the water system stations. It is expected that the project will be finished in February 1994 (seven months behind the revised project schedule). Sandel/Avery has earned 93% of the contract amount and used 131% of the contract schedule. Director Corbett moved, and Director Jones seconded, that the Board approve payment to Sandel/Avery Engineering of Invoice No. 1109931 in the amount of $11,848.67 for work on the SCADA Project. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Corbett seconded, that the Board authorize a transfer of$11,844.67 from the 1991 Certificates of Participation acquisition fund to reimburse the Water General Fund for the SCADA related bill from Sandel/Avery. All Directors, aye, by 11115193 Pg 1 . voice vote. SO MOVED. DOWNTOWN PIPELINE PROJECT - PROGRESS REPORT - CONSIDERATION OF PERIODIC ESTIMATE FOR PARTIAL PAYMENT NO. 5 (AS AMENDED) AND NO. 6 The Board reviewed and discussed the amended periodic estimate covering materials stored as well as Periodic Estimate No. 6 submitted by Arcadian Enterprises. Some concern was indicated regarding responsibility for the stored items; they will be kept at ShaNeva until next construction season. Director Corbett moved that the Board approve Periodic Estimates for Partial Payment No. 5 and No. 6 submitted by Arcadian on the Downtown Pipeline Project; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. CHLORINATION STATIONS PROJECT-PROGRESS REPORT- CONSIDERATION OF CONTRACT CHANGE ORDER NO. 4 - CONSIDERATION OF PERIODIC ESTIMATE FOR PARTIAL PAYMENT The Chlorination Stations Project is complete. The change order covers a replacement interior door for the Airport Station installed in place of the original door which was too large to fit in the existing wall and for a sample booster pump needed at the Northside Station. • Director Jones moved that the Board approve Contract Change Order No. 4 in the amount of$522.41 submitted by JJM Engineering Constructors, Inc. on the Chlorination Stations Project. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Jones moved, and Director Corbett seconded, that the Board approve Periodic Estimate for Partial Payment No. 5 in the amount of $6,129.37 submitted by JJM Engineering on the Chlorination Stations Project. All Directors, aye, by voice vote. SO MOVED. Director Jones moved that the Board adopt Resolution No. 9347 approving and accepting the Chlorination Stations Project and authorizing filing of the Notice of Completion. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO RESOLVED. PUBLIC INPUT There was no public input. PROPOSITION 55 PROJECT PHASE 2 - CONSIDERATION OF ENVIRONMENTAL INITIAL STUDYAND PROPOSED NEGATIVE DECLARATION-AUTHORIZATION TO FILE INITIAL STUDY AND DRAFT NEGATIVE DECLARATION WITH THE STATE • 11115193 Pg 2 • CLEARINGHOUSE AND OTHER RESPONSIBLE AGENCIES - CONSIDERATION OF SETTING A PUBLIC HEARING The Safe Drinking Water Bond Law Project, Phase 2, scheduled for the 1994 construction season includes Southside Well Number 3, Prosser Annex Well, Prosser Annex Tank, Prosser Heights Hydropneumatic Station and Prosser Heights Pipeline. The Environmental Initial Study was discussed. Some concern was noted regarding the negative response as to whether or not the proposed project includes capacity for a population greater than that now resident in the project area. It was decided to submit the study as prepared. If there are concerns noted by any of the agencies or at the public hearing, the Board will address those matters and, if necessary, mitigation measures. Director Maass moved, and Director Corbett seconded, that the Board authorize the filing of the Initial Study and Draft Negative Declaration on Proposition 55, Phase 2, with the State Clearinghouse and other responsible agencies. All Directors, aye, by voice vote. SO MOVED. The Chairman directed that a public hearing be scheduled for January 17, 1994. CONSIDERATION OF SCHEDULING A BUDGET WORKSHOP • After some discussion, Director Jones moved that a budget workshop be set for Monday, November 29, 1993; seconded by Director Aguera. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF NOVEMBER 1, 1993; POSSIBLE ACTION Counsel Phelps submitted a correction to the draft minutes and, thereafter, Director Maass moved that the minutes of November 1, 1993 be approved as amended; seconded by Director Jones. ROLL CALL: Directors Aguera, Jones and Maass, aye; Corbett, abstain; Sutton, no. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Corbett moved, and Director Maass seconded, that the Board approve the bills presented for payment. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT 11115193 Pg 3 • A complete copy of the staff report has been included with these minutes for reference. Water quality report The water quality report for the month of October is attached. The District's distribution system is completely clear of bacteriological contamination. Boca hydroelectric project The Spiegel and McDiarmid law firm has sent notice that The Continental Group has withdrawn its application for a preliminary permit. No further work on intervention will be performed on behalf of the District. Prosser Heights Well Considerable progress has been made towards securing a contractor to replace the Prosser Heights Well building. Quotes were solicited and the contract was awarded to Resource Development, the low bidder, in the amount oft $27,440. MISCELLANEOUS Responding to questions the following was noted: funds for repair of the District complex roof will be budgeted for 1994; Hirschdale water quality problems will be discussed at the December 6 meeting; snow removal for certain locations has been arranged by the Electric Superintendent - staff will be taking care of those areas not under contract. CLOSED SESSION The Board adjourned to closed session to discuss personnel matters in accordance with Government Code Section 54957. RETURN TO PUBLIC SESSION The Board returned to public session at 8:29 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, Director Jones moved that the meeting be adjourned at 8:30 PM; seconded by director Maass. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT • 11115193 Pg 4 �p �` guera,, r ident �` `Prepared by s� Susan M. Craig, Deputy District Clerk Smc • 11115193 Pg 5