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HomeMy WebLinkAbout1993-12-06 Min - Board . REGULAR MEETING December 6, 1993 In accordance with District Code Section 2.08.010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved pPr2etually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:10 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus, Bob Quinn and Scott Terrell. CONSULTANTS PRESENT., Consulting Engineer Keith Sauers; Attorneys Steve Gross and John Phelps. OTHERS PRESENT: Bill Quisnell. CONSIDERATION OF BIDS FOR GEOLOGIC TEST HOLES PROJECT; POSSIBLE AWARD OF CONTRACT Bids for geologic test holes and well rehabilitation were received on November 24, 1993. A summary was presented to the Directors for review. The work to be done includes construction of geologic test holes at Southside and at Glenshire Drive and rehabilitation of the Northside well. After consideration, Director Maass moved, and Director Corbett seconded, that the Board award the bid to the low bidder, Sargent Drilling, Inc. of Reno in the amount of $80,400 subject to approval by the California Department of Water Resources. All Directors, aye, by voice vote. SO MOVED. SMALL DISPLAYADVERTISING CONTRACT WITH SIERRA SUN-DISCUSSION AND POSSIBLE ACTION The Board discussed whether or not money could be saved by placing some of the PUD's advertising in the legal section rather than in small display ad form. Director Sutton moved that staff be directed to prepare a cost comparison, legal versus small display, for presentation at the next meeting; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. DISCUSSION AND POSSIBLE DIRECTION OF DEVELOPING A POLICY WHICH WILL i 1216193 Pg 1 ALLOW STAFF TO MAKE EXPENDITURE DECISIONS, WITHOUT BOARD PRIOR APPROVAL, WITHIN THE GUIDELINES OF THE BOARD APPROVED BUDGET There was discussion as to whether or not staf should be permitted to spend money within the guidelines of the Board approved budget, without Board prior approval. Counsel Phelps was asked to research any code sections regulating payment of bills and prepare a report. Based on Counsel's report, staff is to present some options to the Board. PUBLIC INPUT IVGID staff expenditures Relating to purchases by staff, Bill Quisnell Incline Village General Improvement District employee, told the Board IVGID staff keeps its Board informed of expenditures by providing a detailed status report from each department on a monthly basis. Department heads are authorized to spend$10,000 without Board approval,- every check over$2,500 has to be approved by the Board. Election of officers The Board will elect officers at the next regular meeting. . Keith Knibb Mr. Knibb of Sauers Engineering recently passed his state exam and is now certified as an engineer in Califomia. CONSIDERATION OF A RESOLUTION TRANSFERRING FUNDS FROM ELECTRIC FACILITIES FEES TO THE ELECTRIC GENERAL FUND A number of projects were undertaken by the PUD during the 1993 construction year; facilities fees collected from local developers are used to offset the cost of these improvements. The electric facilities fee balance as of October 31, 1993 is $1,005,552.64; $633,657.63 in pre AB 1600 funds; $371,895.01, post AB 1600 funds. Director Corbett moved, and Director Jones seconded, that the Board adopt Resolution No. 9348 authorizing the transfer of funds from electric facilities fees to the electric general fund. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION TRANSFERRING FUNDS FROM WATER FACILITIES FEES TO THE WATER GENERAL FUND 1216193 Pg 2 • The water facilities fee balance as of October 31, 1993 is $961,856.04; $608,191.24 in pre AB 1600 funds; $353,664.80, post AB 1600 funds. Director Corbett moved, and Director Jones seconded, that the Board adopt Resolution No. 9349 authorizing the transfer of funds from water facilities fees to the electric general fund. ROLL CALL: all Directors, aye. SO RESOLVED. WORKSHOP ON THE PROPOSED 1994 BUDGET The draft 1994 budget was reviewed by the Board. Discussed were the major budget items - total expense for the Electric Department is $8,383,088; for the Water Department, $3,062,429. Operating revenue for the Electric Department is $8,442,736 leaving $59,648 for capital investment. Operating revenue for the Water Department is $3,062,429, with no funds remaining for capital investment. Staff is recommending a 7% water rate increase. After some discussion, the Board directed that a public hearing regarding the proposed rate increase and the 1994 budget be scheduled for the December 20 meeting. A 20-year model projecting several different rate increases is to be prepared for review at the hearing. CONSIDERATION OF MINUTES OF NOVEMBER 15, 1993 Director Maass moved that the minutes of November 13, 1993 be approved as presented, seconded by Director Corbett. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, no. SO MOVED. CORRESPONDENCE Bruce Grow The Chairman advised he received a letter from Bruce Grow thanking the Board for the plaque of appreciation presented to him upon his retirement. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS After review, Director Corbett moved, and Director Maass seconded, that the Board approve the bills presented for consideration. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report is attached hereto for reference. Refinancing of 1986 COPs • 1216193 Pg 3 The District has completed the refinancing of 1986 COPs. Two documents were presented to the Board - the Official Statement and Sources and Uses of Funds. Donner Party memorial sculpture Truckee Town Manager Steve Wright and County Supervisor Bob Drake have asked if the District is interested in having on permanent display at the headquarters building a replica of the Donner Party memorial sculpture. It has been on display at the recent County Fair and also at CalExpo. The Board indicated it would be in favor of displaying the sculpture; it was suggested that a descriptive plaque be prepared also. Hirschdale well assessment The Board was provided with a report prepared by Sauers Engineering on the Hirschdale well. Staff is recommending that the matter be referred back to the Water Committee for a full discussion and report to the Board. Financial reports Attached are the financial reports for the month of October including the investment report, statement of general fund, budget report, water and electric balance sheets and water and electric income statements. • CLOSED SESSION There was no closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:30 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J mes A. Maass, Pr ident Prepared b �- Susan M. Craig, Deputy District Clerk smc 1216193 Pg 4