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HomeMy WebLinkAbout1993-12-20 Min - Board • REGULAR MEETING December 20, 1993 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:12 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones and James Maass were present; Patricia Sutton was absent. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus, Bob Quinn, Dave Rully and Scott Terrell. CONSULTANTS PRESENT.-Engineering Consultant Keith Sauers;Attorney Steve Gross. OTHERS PRESENT: There were no others present in the audience. ELECTION OF OFFICERS Director Jones moved, and Director Corbett seconded, that James Maass be nominated for President of the Board. There were no further nominations. SO MOVED by acclamation. Director Jones moved, and Director Corbett seconded, that the Joe Aguera be nominated for Vice President. There were no further nominations and a unanimous ballot was cast for Mr. Aguera. SO MOVED. Director Aguera moved, and Director Jones seconded, that Patricia Sutton be nominated to serve as treasurer. Nominations were closed and a unanimous ballot was cast for Mrs. Sutton. SO MOVED. PUBLIC HEARING REGARDING 1994 BUDGET AND WATER RATE INCREASE The public hearing to discuss the proposed water rate increase and 1994 budget was opened by President Maass at 7:15 PM. The Manager presented an overview of the budget, a cash flow statement for the Water Department for 1994 through 2003, major budget items, budget summary and appendices review. No new programs are being proposed; there will be no electric rate increase; a modest water rate increase is being proposed. • There was no public comment; the hearing was closed at 7:31 PM. 12120193 Pg 1 . PUBLIC INPUT There was no public input. CONSIDERATION OF ADOPTING THE 1994 BUDGET Director Corbett moved that the Board adopt the 1994 budget as presented by staff, seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AN ORDINANCE INCREASING WATER RATES Director Aguera moved, and Director Jones seconded, that the Board adopt Ordinance No. 9305 establishing District water rates. ROLL CALL: Sutton, absent; all other Directors, aye. SO ORDAINED. The increase will be effective with the February billing cycle. CONSIDERATION OF RESOLUTION ADOPTING OVERHEAD RATES FOR 1994 Director Aguera moved that the Board adopt Resolution No. 9350 establishing certain overheads to be used in conjunction with the construction cost accounting ordinance. The motion was seconded by Director Corbett. ROLL CALL: Sutton, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF ADVERTISING CONTRACT WITH THE SIERRA SUN The Board received information on advertising costs. The Sierra Sun contract is due to expire the end of January. Consideration of a new contract will be placed on the January 17, 1994 agenda. CONSIDERATION OF A LEASE OF OFFICE SPACE TO THE TRUCKEE DONNER CHAMBER OF COMMERCE The recent propane explosion in downtown Truckee left the Chamber of Commerce without office space. There is approximately 325 square feet on the second floor of the PUD complex that could meet their needs temporarily. The space has two partition walls and no windows; the proposed charge would be $1.15 per square foot. It was determined that rental to the Chamber would not conflict with IRS and bond holder regulations; however, it may be necessary to obtain a variance from the Town or County. Director Jones moved that the Board make space in the PUD building available to the Chamber at a cost of $1.15 per square foot for up to one year,- seconded by Director Corbett. All Directors, aye; Aguera, no. SO MOVED. CONSIDERATION OF A RESOLUTION ADOPTING A FACILITIES AGREEMENT IN • RELATION TO THE TEN INTERCONNECTED MEMBERS OF NCPA The ten interconnected members of NCPA are in the process of adopting Facilities and 12120193 Pg 2 . Pooling Agreements. Director Jones moved that the Board adopt Resolution No. 9351 expressing the District's support for the NCPA Facilities and Pooling Agreements. The motion was seconded by Director Corbett. ROLL CALL: Aguera, Corbett, Jones and Maass, aye; Sutton, absent. SO RESOLVED. CONSIDERATION OF RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR GENERATOR CONNECTIONS AT VARIOUS PUMP STATIONS AND AUTHORIZING A CALL FOR BIDS The District is providing auxiliary power facilities as part of the Safe Drinking Water Bond Law Project. This project component has two tasks - acquiring a generator(which is now being fabricated) and modifying ten of the major pump stations to receive power from the generator. The plans and specifications for the work have been completed and forwarded to the Department of Health Services for review as part of the Prop 55 administrative process. Engineering Consultant Sauers has determined that the contract is categorically exempt as a Class 1 Exemption (minor alteration of existing public facilities), and will be documented administratively according to District guidelines. Director Corbett moved, and Director Aguera seconded, that the Board adopt Resolution No. 9352 approving plans and specifications for generator connections at various pump • stations and authorizing a call for bids. ROLL CALL: Sutton, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF PROPOSALS FROM SAUERS ENGINEERING FOR ENGINEERING SERVICES IN RELATION TO REPAIR OF A WATER LINE UNDER I- 80, PLACEMENT OF WATER AND ELECTRIC CONDUITS IN THE NEW BRIDGE AT HIGHWAY 89 AND I-80-CONSTRUCTION MANAGEMENT SERVICES RELATING TO THE DOWNTOWN PIPELINE PROJECT The eight inch pipeline crossing 1-80 approximately one quarter mile west of the Highway 89 North over-crossing has been leaking badly. The Water Department has taken the pipeline out of service until it can be repaired. It will be necessary to get Olympic Heights back on the Sanders Well system by summer to avoid water pressure problems. Sauers Engineering's preliminary estimate of construction and related costs is $25,000. Sauers will provide engineering services for a fee of$9,950. Director Jones moved, and Director Corbett seconded, that the Board approve the proposed scope of services and fee for engineering services as set forth in the letter from Sauers Engineering dated December 14, 1993. All Directors, aye, by voice vote. SO MOVED. CalTrans will be constructing a new Route 80/89/267 bridge. The proposed facilities include water pipeline and fittings and electrical conduit, vaults and fittings. CaiTrans began work on the bridge replacement project earlier this fall and expect to complete the bridge in 1995. 12120193 Pg 3 If the District should decide to participate, the construction project would be accomplished through a special agreement with CalTrans similar to the Truckee River Bridge project. The construction would be done by the CalTrans contractor with the District paying CalTrans' actual cost. The preliminary cost estimate for the construction of the water and electrical facilities is $150,000. Sauers Engineering will provide engineering services for a fixed fee of$21,000. Director Aguera moved, and Director Corbett seconded, that the Board authorize Sauers Engineering to proceed with the scope of services set forth in their December 10, 1993 letter, Items 1, 2 and 3, and return to the Board with the firm contract price for further consideration. All Directors, aye, by voice vote. SO MOVED. Since the Downtown pipeline contractor proceeded slowly this past year, he will be returning this spring to complete the job. Also, Sauers Engineering staff spent more time than anticipated in inspecting and managing the project and will be returning to monitor the project in the spring. Prop 55 funds are available for this purpose. Director Corbett moved, and Director Aguera seconded the motion, that the Board approve the scope of services and $45,000 fee set forth in the December 12, 1993 letter from Sauers Engineering. All Directors, aye, by voice vote. SO MOVED. • CONSIDERATION OF PURCHASE OF PROPERTY FROM ROXIE ARCHIE AND VICTORIA MC IVER CONSIDERATION OF PURCHASE OF EASEMENTS FROM ORIN STEIN These items will be considered during closed session. CONSIDERATION OF MINUTES OF DECEMBER 6, 1993; POSSIBLE ACTION Director Aguera moved that the minutes of December 6, 1993 be approved as presented; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE Truckee Donner Recreation and Park District A letter from the Recreation and Park District dated December 17, 1993 asking to develop unused PUD property for outdoor turf and field facilities was received and will be placed on a future agenda for consideration. PUC filing by Southwest Gas . Note was made of the filing with the Public Utilities Commission by Southwest Gas asking that their territory be extended to include portions of Nevada County. They anticipate natural gas would be available in Truckee by the end of 1986. 12120193 Pg 4 . Modesto Ski Club The Modesto Ski Club, located behind the PUD complex, is asking that the District participate with them and the Recreation and Park District in installing a back-stop to prevent balls from breaking their windows and going over the fence into the PUD yard. The matter will be placed on a future agenda. Rural Electrification Administration A letter from the REA dated November 29, 1993 denying the District's request for a waiver from compliance with certain REA requirements was received. The Board will consider prepaying its entire outstanding REA debt of $55,000 at the next regular meeting. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Aguera moved, and Director Corbett seconded, that the Board approve the bills presented for consideration. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT Note was made that the Board received the staff report; there were no questions or comments. A complete copy is attached to these minutes for reference. CLOSED SESSION The Board adjourned to closed session at approximately 8:35 PM pursuant to Government Code Section 54956.8 in order to discuss the following: 1) real estate negotiations pertaining to APN 018-570-51 owned by Roxie Archie and Victoria McIver. The District's negotiator in this matter is Peter Holzmeister. 2) real estate negotiations pertaining to APN 19-380-10 owned by Orin Stein. The District's negotiator in this matter is Peter Holzmeister. Further, the Board will discuss possible litigation in accordance with Government Code Section 54956.9(c). RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 9:04 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:05 PM TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ja s A. Maass, President 12120193 Pg 5 i Prepared by - Susan M. Craig, Deputy District Clerk SmC 12120193 Pg 6