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HomeMy WebLinkAbout1992-07-20 Min - Board REGULAR MEETING July 20, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7.04 PM by President Aguera in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Hoizmeister and Dave Rully. CONSULTANTS PRESENT: Pete Etchert of SEA; Keith Sauers of Sauers Engineering; John Phelps, Counsel. OTHERS PRESENT: Bill Quisnell, Charles and Peggy Messner. TAHOE DONNER PIPELINE REPLACEMENT PROJECT - STATUS REPORT - ACCEPTANCE OF CONTRACT B, FORD CONSTRUCTION - CONSIDERATION OF SEA REQUEST FOR BUDGET INCREASE Contract B by Ford Construction is complete. Contracts A and C, T&S Construction, are • close to complete. Nevada County wants T&S to clean up a drainage channel on Skislope and seal coat some sections of Wolfgang where they had only skin patched. Lahontan is discussing reseeding of the cross country line and the meadow used as a staging area with the contractors. T&S will be making a claim for extra money to comply with a Nevada County traffic control requirements. Pete Etchert will fax a written status report to the Board on July 21. Staff recommended that the Board adopt the resolution accepting Contract B and authorizing filing of the notice of completion. Counsel Phelps advised that the documentation is in order. Director Corbett moved, and Director Maass seconded, that the Board adopt Resolution No. 9221 approving and accepting Contract B., Tahoe Donner Pipeline Replacement Project and directing the filing of the Notice of Completion. ROLL CALL:Aguera, Corbett, Curran and Maass, aye; Sutton, abstain. SO RESOLVED. Because of the increased size of the project and the work done in April, May, June and July (when the contractors returned to finish the job), SEA is requesting additional engineering funds. The Directors will be provided with the detailed back-up for this request and discuss it at the next regular meeting. PUBLIC HEARING-FEASIBILITY MEETING ON THE SAFE DRINKING WATER BOND 7/20/92 Pg 1 • LAW PROJECT The public was invited to the feasibility meeting on the Safe Drinking Water Bond Law Project via notice in the local newspaper, the Sierra Sun. Also, customer handouts were available in the District office for people requesting information. President Aguera opened the public hearing at 7.25 PM. Consulting Engineer Sauers reviewed the project features, applicable public health and water works standards, existing and potential health hazards associated with the water system and how the proposed project will bring the system to minimum health standards. Included in the discussion were costs, sources of funds, the amount of the loan commitment, and possible changes in water costs resulting from the project. The project schedule was also reviewed. It was noted that the loan amount is $5,012,000 to be paid back semi-annually in the amount of $153,000 over a period of 25 years; the interest rate is 3.18%. The project must be complete by December of 1995. The State has issued the bonds and the funds are available. Questions and comments from the audience were invited. Bill Quisnell questioned the necessity of additional wells. it was his opinion that a good • conservation plan and metering all water customers would be a more cost effective manner to increase capacity. He also mentioned new EPA requirements relating to ground and surface water. There were no further comments, and Director Corbett moved to close the hearing at 8:35 PM; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. SAFE DRINKING WATER BOND LAW - CONSIDERATION OF AN OPINION FROM DISTRICT COUNSEL THAT NO ELECTION IS REQUIRED TO ENTER INTO THE LOAN CONTRACT- CONSIDERATION OF A RESOLUTION ACCEPTING THE LOAN AND AUTHORIZING THE BOARD PRESIDENT TO SIGN THE CONTRACT - CONSIDERATION OF A FISCAL AGENT AGREEMENT - CONSIDERATION OF A PROJECT ENGiNEERINGIMANAGEMENT SERVICE CONTRACT WiTH SAUERS ENGINEERING - CONSIDERATION OF A PROJECT HYDROGEOLOGIST SERVICE CONTRACT WITH SIMON HYDRO-SEARCH It was Counsel Phelps' opinion that no election is required to enter into the Proposition 55 debt contract with the State. Director Maass moved, and Director Corbett seconded, that the Board accept the opinion report of District Counsel that no election is required to enter into Loan Contract Number E53311 with the State of California, Department of Water Resources. All Directors, aye, by voice vote. SO MOVED. The Board considered the resolution accepting the loan and authorizing the President of the Board to sign the contract. Director Maass moved, and Director Corbett seconded, that the Board adopt a resolution accepting Loan Contract Number E53311. ROLL CALL: 7/20/92 Pg 2 • all Directors, aye. SO RESOLVED. Staff is reevaluating its recommendations regarding the fiscal agent agreement and asked that this decision be postponed until the next regular meeting. It was noted that the resolution just adopted included some language pertaining to the fiscal agent agreement. Therefore, Director Sutton moved that the Board reconsider the resolution; seconded by Director Maass. All Directors, aye, by voice vote. Director Maass moved, and Director Curran seconded, that the Board adopt Resolution No. 9222 accepting Loan Contract Number E53311 and authorizing the President of the Board to execute the contract. The resolution is to exclude reference to the fiscal agent agreement. ROLL CALL: all Directors, aye. SO RESOLVED. Director Maass moved that the Board accept the project engineering/management services contract with Sauers Engineering dated July 6, 1992; Director Corbett seconded the motion. All Directors, aye, by voice vote. SO MOVED. David Carlson, Senior Hydrogeologist of Simon Hydro-Search, was introduced to the Board by Consulting Engineer Sauers. Director Maass moved, and Director Corbett seconded, that the Board accept the project hydrogeologist service contract with Simon Hydro-Search dated July 10, 1992. All Directors, aye, by voice vote. SO MOVED. • CONSIDERATION OFAREOUESTOFCHARLES AND PEGGYMESSNERTOSOLVE A PROBLEM OF INSUFFICIENT WATER PRESSURE ON SKISLOPE WAY At the last Board meeting, a letter from Charles Messner describing a water pressure problem on Skislope Way was reviewed. Since that time the Manager has also spoken with Peggy Lindsey who lives on Skislope; she has been experiencing water outages on a regular basis and is quite concerned over the lack of fire protection. The Water Superintendent described a solution to the problem and the associated costs. The Water Committee and staff are of the opinion that the problem should be moved upon immediately. There are funds in the budget and in the COPs to accomplish the work. Director Maass moved, and Director Corbett seconded, that the Board authorize staff to proceed immediately to connect the low pressure homes on Skislope Way to the high pressure system. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. • CONSIDERATION OF APPROVING PURCHASE OF NEW METER READING DEVICES AND ADOPTION OF A RESOLUTION DISPENSING WITH FORMAL BIDDING 7/20/92 Pg 3 When purchase of a new meter reading system was first presented to the Board, the Board expressed some concern about proceeding with the purchase since staff had not been able to pinpoint the exact source of the problems that were experienced. Staff was asked to do additional research into the cause of the problems; also, Eric Sandel was employed to review the more technical aspects of the hardware and the possibility of environmental problems. The Board complimented staff on the thoroughness of the research and reports. Various options were considered, then Director Maass moved that the Board adopt Resolution No. 9223 directing that competitive bidding be dispensed with in connection with the District's purchase of an updated meter reading system, that staff be authorized to purchase the ITRON system from OrCom Systems at a cost of $21,043.91; further, when the new system is operable, the existing devices be declared surplus and disposed of in the best manner possible. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF MINUTES - JUNE 29 AND JULY 6, 1992 Director Maass moved that the minutes of June 29 and July 6, 1992 be approved as presented; seconded by Director Corbett. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CORRESPONDENCE The Manager mentioned that TTSA and the Airport District have asked for the PUD's support in opposing the proposed amendment to the County's ordinance (that would require special districts to obtain building permits and pay fees). The Board had no opinion on the matter so it will not be placed on the agenda. BILLS FOR APPROVAL Director Maass moved that the bills presented for consideration be approved for payment; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT An entire copy of the staff report is attached to these minutes for reference. Water quality report Attached is the water quality report for the month of June 1992. Electrical conduit in new bridge . R. W. Beck, in the draft master plan, is talking about needing a river crossing to bring another circuit out of Martis Substation to tie to Truckee circuit#2. This will help remove some of the load from the older, smaller capacity Truckee Substation and serve it from 7/20/92 Pg 4 the newer, larger capacity Martis Substation. The cost would be about $24,000. Director Maass moved, and Director Corbett seconded, that Keith Sauers and R. W. Beck work with CalTrans on the specifics of the project, and that the matter be placed on the next agenda for formal action. All Directors, aye, by voice vote. SO MOVED. Recruitment of Planning Manager The Manager has completed the process of recruiting a person to head the Planning Department. Scott Terrell has been hired at a starting salary of$55,000 annually. His attention will be focused on being helpful and responsive to the District's customers. He starts work on September 9, 1992. CLOSED SESSION At 9:28 PM the Board adjourned to closed session to discuss the following: Glenshire arbitration, two lawsuits with Sierra Pacific Power Company, and the complaint filed against SPPCo with the Public Utilities Commission in accordance with Government Code Section 54956.9(a); personnel matters pursuant to Government Code Section 54957. RETURN TO PUBLIC SESSION The Board returned to public session at 10.43 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:44 PM. T UCKEE DONNNE�R PUBLIC UTILITY DISTRICT se R. guer Pr ident Prepared b P Susan M. Craig, Deputy District Clerk smc 7/20/92 Pg 5