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HomeMy WebLinkAbout1992-08-03 Min - Board • REGULAR MEETING August 3, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7.05 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran and Pat Sutton were present. Director James Maass was out of town and unable to attend. EMPLOYEES PRESENT. Mary Chapman, Susan Craig, Peter Holzmeister and Dave Rully. CONSULTANTS PRESENT: Keith Knibb and Keith Sauers, Engineering Consultants; Steve Gross and John Phelps, Attorneys. OTHERS PRESENT: Among those present in the audience were Pete Etchert of SEA Engineering and Brad Stapiey of Truckee Sanitary District. TAHOE DONNER PIPELINE REPLACEMENT PROJECT - STATUS REPORT - CONSIDERATION OF A RESOLUTION APPROVING AND ACCEPTING CONTRACT A AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION - CONSIDERATION OF A RESOLUTION APPROVING AND ACCEPTING CONTRACT . C AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION - CONSIDERATION OF PROGRESS PAY REQUEST SUBMITTED BY T&S CONSTRUCTION - CONSIDERATION OF TRAFFIC CONTROL CLAIM SUBMITTED BY T&S CONSTRUCTION - CONSIDERATION OF REQUEST FOR ADDITIONAL COMPENSATION SUBMITTED BY SEA ENGINEERS As of July 24, T&S Construction finalized all contract items for Contracts A and C. SEA, in conjunction with PUD personnel, verified the actual completion of the work in accordance with the terms of the contract. SEA is recommending that the work be accepted. The items that were still pending at the last Board meeting have been resolved. The Nevada County Department of Transportation decided that the seal coat on the skin patches is not warranted mainly due to the DOT's decision to repave Wolfgang Road. T&S also came to an agreement with the DOT on the roadside ditch on Skislope Way. As desired by Scott Ferguson of the California Regional Water Quality Control Board, Lahontan Region, T&S hired Kelly Erosion Control to install a temporary irrigation system on the previously hydroseeded area between Stockholm Way and Alder Creek Road. Kelly Erosion Control has also been retained to water T&S Construction Company's portion of the meadow staging area. Watering of the meadow will continue until a good • stand of grass is achieved. Ford Construction Company has refused to water their portion of the meadow staging 8/3/92 Pg 1 area. Ford feels they have upheld their end of the contract with the Tahoe Donner Homeowners Association. According to Mr. Etchert of SEA, Randy Vergara, superintendent from Ford Construction, has stated he had an agreement with Verna Pooler of the Tahoe Donner Homeowners Association to leave 15,000 cubic yards of material at the meadow staging area. He said he was told by Verna Pooler not to dispose of the material as the Association would negotiate the selling of the material. Mr. Vergara then said that the Homeowners Association reneged on the deal and that Ford was forced to remove the material at a cost of$46,000. It is his position that this is a dispute between the Tahoe Donner Homeowners, Lahontan and Ford. Manager Holzmeister will be meeting with Scott Ferguson on Friday;a representative of the Tahoe Donner Homeowners Association is to be invited to attend. Director Corbett moved, and Director Curran seconded, that the Board adopt resolutions approving Contracts A and C. Brad Stapiey of the Truckee Sanitary District, advised that bills for damages to sanitary sewer lines have not been paid by either T&S or Ford Construction. He said that out of the 117laterals checked, eleven were defective (either missing laterals or off-set joints). Most of the problems were in Ford Construction's area. It was noted that the contractors have agreed to fix the problems identified. A meeting with SEA, the Sanitary District and the PUD will be held to discuss problems discovered in the future. . Director Sutton moved that the motion to adopt resolutions approving Contracts A and C be tabled; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the Board approve Progress Pay Request No. 8 on Contract A submitted by T&S Construction. The invoice totals $2,042.50. After paying the invoice, the 5% retention will total $100,871.90. The motion was seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved to put over consideration of the traffic control claim submitted by T&S, the request for additional compensation submitted by SEA, and consideration of the invoices submitted by SEA Engineers. The motion was seconded by Director Curran. ROLL CALL: Aguera, Curran and Sutton, aye; Corbett, absent. SO MOVED. CONSIDERATION OF PLACING AN ELECTRICAL CONDUIT ON THE HIGHWAY 267 BRIDGE At the last meeting, the Board indicated it's desire to have two six-inch electrical conduits placed in the new bridge for future use. Director Corbett moved, and Director Curran seconded, that the Board authorize the Manager to sign the Standard Encroachment Permit Application and approve the CalTrans special agreement for placement of conduits in the new Highway 267 bridge. All Directors, aye, by voice vote. SO MOVED. 8/3/92 Pg 2 • HIGHWAY 267 PIPELINE RELOCATION PROJECT - DISCUSSION OF EASEMENT ACQUISITION - CONSIDERATION OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ISSUING A CALL FOR BIDS Relocating the District's in-river crossing requires acquisition of an easement. The property owner is withholding the easement. it can be acquired through eminent domain proceedings, but not quickly. The District is in danger of delaying the bridge contractor, who may submit a claim to CaiTrans who, in turn, may try to hold the PUD responsible. Various options were discussed. The Board suggested offering the property owner an amount of money close to what it would cost for legal proceedings to obtain the easement. It was decided to talk about the matter further in closed session. CONSIDERATION OF PROGRESS PAYMENT NO. 1 ON DISTRICT OFFICE TENANT IMPROVEMENTS PROJECT Director Corbett moved, and Director Curran seconded, that the Board approve Progress Pay Request No. 1 in the amount of $79,931.15 to Hager Gassiot. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION MAKING NOMINATIONS FOR SPECIAL DISTRICT ALTERNATE MEMBER ON THE NEVADA COUNTY LOCAL AGENCY • FORMATION COMMISSION Director Corbett moved that Pat Sutton be nominated for Special District Alternate Member of the Nevada County Local Agency Formation Commission. The motion was seconded by Director Curran. All Directors, aye, by voice, with the exception of Director Sutton who abstained from voting. SO MOVED. Director Corbett moved, and Director Curran seconded, that the Board adopt Resolution No. 9224 making nominations for Special District Alternate Member on the Nevada County Local Agency Formation Commission. ROLL CALL: Maass, absent; all other Directors, aye. SO RESOLVED. PROPOSITION 55 WATER SYSTEM IMPROVEMENT PROJECT-STATUS REPORT- CONSIDERATION OF A FiSCAL SERVICES AGREEMENT Note was made of Keith Sauers' status report keeping the Board informed on what is happening on the Prop 55 project. Director Corbett moved, and Director Sutton seconded, that Mary Chapman be designated as fiscal agent, and that the Board approve the fiscal agent agreement and authorize execution by the Manager. All Directors, aye, by voice vote. SO MOVED. • Director Corbett moved that the Board authorize the opening of an account at Truckee River Bank to be called the Truckee Donner Public Utility District Prop 55 Principal and Interest Account for the processing of the principal and interest payments and further 8/3/92 Pg 3 . authorize the fiscal agent to sign on the account. The motion was seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the Board authorize the fiscal agent to establish a reserve fund which will be funded according to the fiscal agent agreement in a banking institution and which will be approved by the Board at the time of funding; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. DISCUSSION OF A WATER CONSERVATION PROGRAM WITHIN THE DISTRICT The Board decided to wait until the new Planning Director, Scott Terrell, assumes his duties before discussing this item. CONSIDERATION OF A PROPOSAL FROM R. W. BECK TO PERFORM ENGINEERING SERVICES RELATIVE TO TAHOE DONNER SUBSTATION UNDERGROUND FEEDER PROJECT The draft electric system master plan identifies as an immediate system improvement need the transfer of some of the load from Truckee Feeder No. 2 and Tahoe Donner Feeder No. 2 onto the Tahoe Donner Feeder No. 3. To do this, a new three phase line from Tahoe Donner Feeder 3 to the nearest three phase section of Feeder 2 must be constructed. After the project is designed, the work can be done with PUD personnel. Director Corbett moved, and Director Curran seconded, that the Board approve the proposal submitted by R. W. Beck to perform engineering design services for the Tahoe Donner Substation underground feeder project for a lump sum cost of $27,145. All Directors, aye, by voice vote. SO MOVED. APPROVAL OF ENVIRONMENTAL FINDINGS AND PROPOSED NEGATIVE DECLARATION FOR PURCHASE OF A SPPCO DISTRIBUTION CIRCUIT ON GLENSHIRE DRIVE After some discussion of the initial study, Director Corbett moved that the proposed negative declaration and initial study for purchase of a Sierra Pacific Power Company distribution line on Glenshire Drive be approved as amended, and that notification of a public hearing be advertised in the newspaper; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. RESOLUTION ISSUING A CALL FOR BIDS FOR A BUCKET TRUCK FOR THE ELECTRIC DEPARTMENT Director Corbett moved, and Director Curran seconded, that the Board adopt Resolution No. 9225 approving specifications and issuing a call for bids for a bucket truck for the Electric Department. ROLL CALL: Maass, absent, all other Directors, aye. SO • RESOLVED. DISCUSSION OF PURCHASE OF MOBILE GENERATOR FOR USE AT WATER 8/3/92 Pg 4 • DEPARTMENT PUMP STATIONS Director Corbett moved that Sauers Engineering be authorized to draw up specifications for a mobile generator for use at Water Department pump stations. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. CONSIDERATION OF MINUTES - JULY 20, 1992 Director Corbett moved that the minutes of July 20, 1992 be approved as presented; seconded by Director Curran. All Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. BILLS FOR APPROVAL • After some discussion, Director Corbett moved that the bills presented for consideration be approved for payment. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report and attachments is attached to these minutes. Financial reports Attached are financial reports for the period through June 30, 1992. The reports consist of an investment report, statement of general fund, electric and water balance sheets, electric and water income statements and budget report. There will be a walk-through of the financial picture at the next regular meeting. Statewide residential electric rates The California Energy Commission lists statistics relating to residential electric rates of some major utilities in California; staff has added PUD rates to the list. It shows TDPUD's residential electric rates as being extremely attractive. • Real estate sign on utility pole 8/3/92 Pg 5 i A question was raised as to a real estate sign on a utility pole on Donner Pass Road. The sign is on a Pacific Bell pole and the District has no facilities on the pole; therefore, the sign has not been removed. CLOSED SESSION The Board adjourned to closed session at 9:25 PM for the purpose of discussing the following: two Nevada City lawsuits with Sierra Pacific Public Power Company, one Placer County lawsuit with SPPCo, Glenshire arbitration with SPPCo, in accordance with Government Code Section 54956.9(a);pending litigation in accordance with Government Code Section 54956.9(c); real estate negotiations with Walt Houston and the District's representatives, Peter Holzmeister and Keith Sauers, pursuant to Government Code Section 54956.8; personnel in accordance with Government Code Section 54957. RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 11:02 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:03 i PM. Ts KEE DONN R PUBLIC UTILITY DISTRICT p . Aguera, P ident pared by Susan M. Craig, Deputy District Clerk smc i 8/3/92 Pg 6