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HomeMy WebLinkAbout1992-08-10 Min - Board SPECIAL MEETING August 10, 1992 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera in the TDPUD Board Room at 7:04 PM. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran and Pat Sutton. James Maass was absent. EMPLOYEES PRESENT: Dave Rully, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Keith Knibb and Keith Sauers, engineering consultants; John Phelps, legal counsel. OTHERS PRESENT., Pete Etchert of SEA; Brad Stapley, TSD; Mike Hogan, T&S Construction. DISCUSSION OFHiGHWAY267 BRIDGE/WATER LINE RELOCATION OPTIONS AND POSSIBLE DIRECTION - DISCUSSION OF EASEMENT ACQUISITION - CONSIDERATION OF PLANS AND SPECIFICATIONS AND ISSUING A CALL FOR BIDS - CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING - CONSIDERATION OF A RESOLUTION DISPENSING WITH FORMAL BIDDING - DISCUSSiON OF PACIFIC BELLS PLAN TO PROCEED WITH RELOCATION OF THEIR FACILITIES Staff was unable to meet with the Houstons. An appointment was scheduled for August 6, but Mr. Houston had to leave town because the senior Mr. Houston suffered a stroke the prior evening. Now the project is being delayed because of right of way issues. Various options open to the District, including acquiring the necessary right of way by an eminent domain action, as well as Pacific Bell's plans, were discussed. Sauers Engineering, in anticipation that the Board may decide tonight to utilize the new bridge crossing and postpone the river crossing relocation until Pacific Bell has moved their facilities (thereby avoiding the necessity for additional right of way), prepared a proposal for additional engineering tasks related to use of the bridge crossing. They will prepare plans, specifications and contract documents for construction of new 14"ductile iron pipeline in both approaches to the bridge in order to be able to utilize the bridge crossing and temporarily discontinue use of the under-river pipeline. They will secure approval by CalTrans of the plans; assist in negotiations with the CaiTrans utility subcontractor for the work, and provide inspection and construction engineering during the contractor's work. Director Curran moved that the Board authorize Sauers Engineering to provide the necessary engineering and technical services on a time and expenses basis according to the existing contract, with a $10,000 extension on the present authorization;seconded 8117192 Pg 1 • by Director Corbett. ROLL CALL: Aguera, Corbett and Curran, aye; Sutton, no; Maass, absent. SO MOVED. Director Curran moved that the Board adopt Resolution No. 9226 making certain findings to establish the validity for dispensing with formal bidding and authorizing the District to negotiate with the CalTrans subcontractor for pipeline construction. The motion was seconded by Director Corbett. Counsel noted that because of the October 15 construction deadline imposed by Lahontan and Fish and Game, there would not be time to call for formal bids. Also, the Pacific Bell work would jeopardize the District's present 12" under-river line, so it would be wise to move forward with the in-bridge line. There is a contractor on site and traffic control is already provided, it's likely that the District can negotiate a fair price. Counsel will provide a written opinion on this matter. Sauers Engineering will come back to the Board for approval of the price negotiated with the subcontractor. if there is a long lead time for the pipe, the District may order it for use by the contractor. ROLL CALL vote on the motion: Aguera, Corbett and Curran, aye; Sutton, no; Maass, absent. SO RESOLVED. No further action will be taken to negotiate with the Houstons for acquiring a right of way. TAHOE DONNER PIPELINE REPLACEMENT PROJECT - STATUS REPORT - A ANDERATION OF A C AND DIRECTING THEUFI FILING OFTION T HE NOTICES OF COMPLETION OVING AND ACCEPTING ACT D At the last Board meeting, Brad Stapley of TSD raised some concerns regarding sewer service laterals damaged during the Tahoe Donner project. Mike Hogan, T&S engineer, agreed that payment is due on two TSD invoices amounting to $1,700;a local contractor has been hired by T&S to repair the laterals and a check has been mailed to TSD by T&S. There was some discussion about whether or not the PUD would reimburse all reasonable expenses incurred by TSD to repair sewer service laterals and mains that were damaged or broken within the Tahoe Donner water line replacement project trench line, Contracts A, B, and C, installed in 1991. It was noted that the PUD would retain rights to seek recovery from the contractors who caused such damage. There are maintenance and performance bonds, as well as an 18 month warranty period, on the project. Counsel mentioned that there is a specific contractual provision requiring the repair of damaged sewer lines, and the contractor's failure to do so would probably constitute a breach of contract, for which the District might have four years to seek • repairs from the contractor. After that there would be no further contractual provisions upon which the District could rely in seeking the repair of damaged sewer lines. 8117192 Pg 2 Consideration of an agreement with the Sanitary District for repair of sewer service laterals damaged during the PUD Tahoe Donner project will be listed on the next agenda for consideration. Director Curran moved, and Director Corbett seconded, that the Board adopt Resolution No. 9227 accepting Contract A and directing the filing of the Notice of Completion. ROLL CALL: Aguera, Corbett and Curran, aye; Sutton, no; Maass, absent. SO RESOLVED. Director Curran moved, and Director Corbett seconded, that the Board adopt Resolution No. 9228 accepting Contract C and directing the filing of the Notice of Completion. ROLL CALL: Aguera, Corbett and Curran, aye; Sutton, no; Maass absent. SO RESOLVED. PUBLIC INPUT There was no public input. CLOSED SESSION The Board adjourned to closed session at 8:40 PM for the purpose of discussing the • Placer County lawsuit with Sierra Pacific Power Company pursuant to Government Code Section 54956.9(a). RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 10:55 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:56 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J s ph . Agueraa ,resident Prepared Susan M. Craig, Deputy District Clem smc 8117192 Pg 3