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Home My WebLink About1992-08-17 Min - Board . REGULAR MEETING August 17, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7.08 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran, James Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Dave Rully, Peter Hoizmeister, Mary Chapman and Susan Craig. CONSULTANTS PRESENT: Counsel Steve Gross. OTHERS PRESENT: Brad Stapley of TSD; Mike Hogan and Art Spinella of T&S Construction. TAHOE DONNER PIPELINE REPLACEMENT PROJECT It was decided that discussion of Item 4 would be put over until after closed session. • CONSIDERATION OF ENGINEERING SERVICES PROPOSAL FROM SAUERS ENGINEERING At the last meeting, the Board indicated its interest in proceeding immediately with acquisition of a mobile generator for use at water pump stations. It was planned to acquire a trailer-mounted generator (auxiliary power unit) with Prop 55 funds. Sauers Engineering will prepare an analysis of the different sized electric motors to be served, the appropriate auxiliary generator, the estimated cost, and issues related to unit portability; they will review findings with staff and the Board, and prepare technical specifications for the bidding and purchase of the appropriate unit. Also, they will assist in the analysis of bids, recommend award of a contract, and prepare applicable documentation for reimbursement pursuant to Prop 55. After some discussion, Director Maass moved that the Board authorize Sauers Engineering to come up with a plan and prepare an analysis of what is needed in the way of a generator for all the sources and pumps in the event of a fairly significant power outage at a cost not to exceed $5,000. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MAKING APPOINTMENTS TO THE BOARD OF DIRECTORS OF THE TDPUD FINANCING CORPORATION • Director Sutton moved that this item be postponed to the next meeting; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION DECLARING CERTAIN OFFICE EQUIPMENT 8/17/92 Pg 1 • SURPLUS AND ISSUING A CALL FOR BIDS Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9229 declaring certain office equipment surplus and issuing a call for bids. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF RESOLUTION DECLARING CERTAIN VEHICLES SURPLUS AND ISSUING A CALL FOR BIDS Director Maass moved that the Board adopt Resolution No. 9230 declaring certain vehicles surplus and issuing a call for bids; seconded by Director Corbett. ROLL CALL: all Directors, aye, with the exception of Director Sutton, who voted no. SO RESOLVED. CONSIDERATION OF MINUTES - AUGUST 3, 1992 - POSSIBLE DIRECTION Director Corbett moved that the minutes of August 3, 1992 be approved as drafted; seconded by Director Curran. ROLL CALL: Aguera, Corbett and Curran, aye; Maass, abstain; Sutton, no. SO MOVED. CORRESPONDENCE • David Levy Forestry Services Note was made of the August 7, 1992 letter from David Levy regarding their timber harvest plan. There is about 1,000 feet of PUD land that shares a common boundary with the property being harvested. Director Maass moved that the PUD notify the California Department of Forestry of its concern having to do with prompt clean-up of slash. Further, staff was authorized to order appropriate signs saying "no logging beyond this point," and post them every 100 to 150 feet with barrier ribbon if necessary. This motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. BILLS FOR APPROVAL After several questions were answered, Director Maass moved that the bills presented for consideration be approved for payment;seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. By consensus, the Board agreed that bid items should not be listed for approval since they approve the expenditure when they issue the call for proposals. . STAFF REPORT A complete copy of the staff report has been attached to these minutes for reference. Proposed sale of Donner Lake Utility Company 8/17/92 Pg 2 • Del Oro Water Company is buying Donner Lake Utility Company. The Manager will investigate and also review the PUC filing. He will keep the Board informed. PUBLIC INPUT There was no public input. CLOSED SESSION At 7:47 PM, the Board adjourned to closed session pursuant to Government Code Section 54956.9(b)(2). RETURN TO PUBLIC SESSION The meeting was returned to public session at 8:14 PM. TAHOE DONNER PIPELINE REPLACEMENT PROJECT Consideration of agreement with Truckee Sanitary District regarding sewer laterals Director Maass moved that this item be postponed, stating that, in light of other items, he believes the Truckee Sanitary District issue is premature. There is a valid concern, but other matters have to be resolved with the contractors prior to taking action. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Contract B, Ford Construction Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9231 rescinding the resolution which approved and accepted Contract B, Tahoe Donner Pipeline Replacement Project and conditionally approving and accepting Contract B. ROLL CALL: all Directors, aye. SO RESOLVED. Consideration of traffic control claim submitted by T&S Construction Director Maass moved, and Director Corbett seconded, that the traffic control claim submitted by T&S Construction be rejected T&S is requesting compensation for the cost of providing more flagmen than it anticipated would be necessary for the Tahoe Donner pipeline replacement project. T&S submitted its traffic control program to SEA; SEA approved the program. Then, Nevada County required more flagmen than anyone anticipated. T&S believes that it is entitled • to be fully compensated by the District for the additional flagmen required by Nevada County. Mike Hogan of T&S cited several sections of the specifications having to do with authority of the owner and engineer, deviation from the contract, interpretation of the 8/17/92 Pg 3 specifications and drawings, intent of the contract documents, and traffic control. He made reference to the contractor's submittal on traffic control; he also noted that the encroachment permit obtained by the PUD was not available during the bid phase of the project. SEA was asked to provide the District with copies of the certified payroll records for this project for both T&S and Ford Construction. After some discussion, Director Corbett moved to table the motion to reject the T&S claim; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that consideration of the request for additional compensation and invoices submitted by SEA Engineers be tabled; seconded by Director Corbett. All Directors, aye, by voice vote. The involved parties will meet to discuss the matter further. STAFF REPORT Budget Report Administrative Services Manager Chapman reviewed a summary of purchased power charges covering the years from 1988 through June of 1992. She also analyzed and explained the operating budget from January 1992 through June 1992. (Copies are attached.) ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned at 10.27 PM; seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. T CKEE DONNER PUBLIC UTILITY DISTRICT J se R. Ague sident, Prepared b '- Susan M. Craig, Deputy District Clerk e smc r 8/17/92 Pg 4