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HomeMy WebLinkAbout1992-09-08 Min - Board REGULAR MEETING September 8, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:06 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Richard Curran, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Peter Holzmeister, Dave Rully and Susan Craig. CONSULTANTS PRESENT: Engineering Consultant, Keith Sauers; Attorneys John Phelps and Steve Gross. OTHERS PRESENT: Mark Wilkerson of Hager-Gassiot; Dwayne Haddock. APPOINTMENT TO TDPUD FINANCING CORPORATION Director Aguera suggested that Rick Kinzer, bank president, be appointed to the Financing Corporation. Mr. Kinzer indicated to Mr. Aguera that he would be willing to serve. Director Maass moved, and Director Corbett seconded, that Rick Kinzer be appointed to fill the vacancy created on the TDPUD Financing Corporation Board by Fran Benoit's resignation. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that an ad be placed in the Sierra Sun requesting people to respond if they are interested in filling the other vacancy (created by Marilyn Dedmon's resignation) on the Financing Corporation Board; Director Sutton seconded the motion. All Directors, aye, by voice vote. SO MOVED. EAST RIVER STREET WELL AND NORTHSIDE BUILDING DEMOLITION PROJECT- CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION - CONSIDERATION OF REQUEST FOR PAYMENT The contract for this project was awarded to Al Pombo in June. The contractor has finished demolition and construction work including abandonment of the East River Street Well, demolition and removal of the well facility and the building at the Northside Complex and restoration of both sites. Sauers Engineering is recommending acceptance of the project and authorization of Partial Payment No. 1. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution • No. 9232 approving and accepting the East River Street Well abandonment and Northside building demolition project and directing the filing of the Notice of Completion. ROLL CALL: all Directors, aye. SO RESOLVED. 9/8/92 Pg 1 • Director Maass moved that the Board authorize Partial Payment Number 1 in the amount of $7,065 to Al Pombo, Inc; seconded by Director Corbett. All Directors, aye by voice vote. SO MOVED. AIRPORT TANK REHABILITATION PROJECT - STATUS REPORT - CONSIDERATION OF CONTRACT CHANGE ORDER - CONSIDERATION OF REQUEST FOR PAYMENT Resource Development, during sandblasting and chipping away deleterious concrete, noticed that the deteriorated concrete was more prevalent than earlier tests suggested. Further analysis of the cover thickness and removal of bad concrete resulted in Sauers' request that the District approve a change order authorizing additional repair work on the roof, the addition of more mortar. Future tasks include placement of a seal coat over the entire roof followed by painting of the tank. Director Maass moved, and Director Corbett seconded, that the Board approve Contract Change Order No. 1 in the amount of $5,955. ROLL CALL: all Directors, aye. SO MOVED. There was no pay estimate presented for consideration. PROPOSITION 55 PROJECT - STATUS REPORT - CONSIDERATION OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR GEOLOGIC TEST HOLES FOR NEW WELLS AND ISSUING A CALL FOR BIDS - DISCUSSION OF SCOPE OF ENGINEERING SERVICES FOR ACQUISITION OF AUXILIARY POWER SUPPLY UNITS The District has retained the services of Simon Hydro-Search to develop the new well program, establishing what size wells should be drilled to what depth at what locations. In order to make those recommendations it has been planned that test holes will be excavated to establish the geologic conditions at several locations. Director Maass moved that the Board adopt Resolution No. 9233 approving plans, specifications and contract documents and issuing a call for bids for construction of geologic test holes; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. The bids opening will be 10:00 AM on September 29. There was brief discussion of an article in the September 3 issue of the local newspaper that mentioned the District's Prop 55 program. It was not entirely accurate and should be clarified. The proposal from Sauers Engineering for services relating to acquisition of a standby electrical generator was approved at the last Board meeting; however, there were some questions relating to Sauers'approach to the issue. Mr. Sauers will review an inventory 10 of pump station motor requirements, prepare a spread sheet that analyzes auxiliary power requirements, historical need, station significance, and generator cost. He will then develop recommendations for consideration by the Board prior to proceeding with 9/8/92 Pg 2 • preparation of specifications. PUBLIC INPUT Mark Wilkerson, with regards to the Airport tank rehabilitation project, suggested that a special coating be used on the cover. Dwayne Haddock petitioned the Board to declare its parcel on East River Street surplus and to offer it for sale to adjoining property owners. There was some discussion and it was noted that there is a problem with the property lines on East River Street allegedly caused by a mistake made in the 1964 W. C. Vick survey. District Counsel has been in contact with Emmerson Wallis, who is performing a new survey of that area. The Board will place the matter on the agenda after all the facts have been gathered. CONSIDERATION OF A LEASE/PURCHASE CONTRACT FOR ACQUISITION OF A DUMP TRUCK FOR THE WATER DEPARTMENT The Administrative Services Manager presented a draft resolution authorizing the execution of a lease/purchase agreement with LaSalle National Bank for the purchase of new dump truck and flatbed truck. • After some discussion, Director Maass moved that an appropriate policy for interdepartmental loans (which would include interest of 1% over that earned by LAIF and provide for annual review) be prepared for consideration at the next regular meeting. Also, specific paperwork is to be prepared for an interdepartmental loan from the Electric Department to the Water Department for the dump and flatbed trucks. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF THE TRANSFER OF VARIOUS RESTRICTED FUNDS TO THE DISTRICT GENERAL FUND The Board considered lists of District projects that could be reimbursed from either facilities fees or the COP acquisition fund. The Directors asked for a brief narrative on what the money was spent for and the balance left in the accounts after the transfers; they want to be sure that the money is spent within the zone it was collected from. Also, the Board would like advice as to the long term plan and where the post AB 1600s fall into that plan. HEADQUARTERS BUILDING TENANT IMPROVEMENTS PROJECT - CONSIDERATION OF CONTRACT CHANGE ORDER - CONSIDERATION OF A RESOLUTION ACCEPTING THE PROJECT AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION - CONSIDERATION OF A REQUEST FOR PAYMENT Part of the tenant improvement project was to solve a problem of water seeping through the front wall. When the contractor excavated the area to reseal the wall, conditions were found that were not anticipated. A solution was quickly redesigned. Since the ground was open and exposed right down to the footing of the building and it was 9/8/92 Pg 3 • raining, the contractor was instructed to proceed with the revised plan. Director Maass moved, and Director Corbett seconded, that the Board approve Contract Change Order No. 2 to Hager-Gassiot for tenant improvements in the amount of $7,034.60. ROLL CALL: all Directors, aye. SO MOVED. Mr. Wilkerson of Hager-Gassiot gave a tour of the improved area. Thereafter, Director Maass moved that the Board adopt Resolution No. 9234 approving and accepting tenant improvements at the central office complex and directing the filing of the notice of completion. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Corbett seconded, that the Board authorize Progress Payment No. 2 in the amount of$37,275.30 to Hager/Gassiot. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION AMENDING THE TDPUD PENSION PLAN The proposal from Wayne Richardson Company is suggesting that the PUD amend its pension plan to allow employees to waive participation in the plan. Management employees are given the option of participating in this pension plan or, in the alternative, . participating in the ICMA deferred compensation pension plan. The proposed plan amendment formalizes what has been in practice since 1986. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9235 amending the defined benefit pension plan. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF MINUTES-AUGUST 10 AND 1 7, 1992;POSSIBLE DIRECTION Director Corbett moved that the Board accept the minutes of August 10, 1992 as corrected;seconded by Director Curran. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. Director Corbett moved, and Director Curran seconded, that the Board adopt the minutes of August 17, 1992 as corrected. All Directors, aye, with the exception of Director Sutton who voted no. SO MOVED. CORRESPONDENCE County of Nevada A letter thanking the District for allowing the use of its parking lot for household • hazardous waste collection was received from the Nevada County Hazardous Waste Task Force. Truckee-North Tahoe Transportation Management Association 9/8/92 Pg 4 • The TNT/TMA advises that it will require approximately $80,000; $40,000 to fund an executive director position, part-time staff support and basic overhead and administration expenses, and the balance to fund specific programs. These programs will include providing enhanced and expanded transit services, improving and expanding bicycle trails, transit marketing and promotional efforts, various employer transit programs and public educational programs related to transit and the protection of air quality. They are looking to raise approximately 50% of the funding from the public sector and the remainder from governmental entities. As it does not appear that Truckee will benefit from any of these programs, the Board took no action. Department of General Services By letter dated August 18, 1992, the Department of General Services, Office of Real Estate and Design Services, gave notice that the Department of Forestry will terminate its lease of space in the District complex effective December 31, 1992. Staff was asked to review the terms of the lease and provide information in the next staff report. Request for agenda item The County is considering a policy relating to low cost housing and density bonuses which could result in an increase in the number of units per subdivision. This may have an impact on the District and will be placed on the next meeting agenda for discussion. BILLS FOR BOARD APPROVAL Director Maass moved, and Director Corbett seconded, that the Board approve the bills presented for consideration and authorize staff to transfer the money for payment to Sandei-Avery out of the COP funds on deposit with the Local Agency Investment Fund to reimburse the general fund. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report and attachments has been included with these minutes. Calendar for preparation of the 1992 budget A calendar similar to those presented in the past to help keep budget preparation and review on schedule was presented to the Board. Financial reports iAttached are financial reports for July 31, 1992, including the investment report, statement of general fund, electric and water balance sheet, electric and water income statement, and budget report. 9/8/92 Pg 5 Water quality report Attached is the water quality report for July. Although rare in this system, there was a bad sample taken in the Prosser system. It was immediately retested, the bad sample could not be duplicated so it is being treated as an invalid sample, but the system is being watched. During August, problems were experienced with Southside well. Since that system is chlorinated, there were no bad samples in the distribution system. The well was shut down right after Labor Day. Skislope high pressure project Residents of Skislope Way in Tahoe Donner attended a Board meeting complaining about low water pressure several months ago. The Board approved a plan to connect that portion of Skislope to the higher pressure zone. The project is now complete. Proposed sale of Donner Lake Utility Company to Del Oro Water Company At the last Board meeting the plan for Del Oro Water Company to acquire Donner Lake Utility Company was briefly discussed. Attached is a copy of the PUC filing and a letter . sent to the District by the PUC asking for information the District may have relating to Donner Lake Utility Company. A hearing is being scheduled by the PUD to provide an opportunity for comments from customers and interested parties. By consensus, it was decided to offer use of the PUD Board room for the public hearing at no charge. Also, advertisements for the hearing may be included with the PUD bills. CLOSED SESSION At 8:50 PM the Board adjourned to closed session for the purpose of discussing personnel (Government Code Section 54957), existing litigation (the SPPCo v PUD condemnation action) in accordance with Government Code Section 54956.9(a), and pending litigation in accordance with Government Code Section 54956.9(b)(1). RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 10:00 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:01 18 PM, TRUCKEE DONNER PUBLIC UTILITY DISTRICT 9/8/92 Pg 6 i J s ph . Aguera, Pf,Wdentj Prepared by Susan M. Craig, Deputy District Clerk smc i 9/8/92 Pg 7