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HomeMy WebLinkAbout1992-10-05 Min - Board REGULAR MEETING October 5, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:08 in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, Jim Maass, Patricia Sutton and Joe Aguera were present. CONSULTANTS PRESENT: Attorneys Steve Gross and John Phelps; Engineering Consultant, Keith Sauers. EMPLOYEES PRESENT: Tom Edgman, Scott Terrell, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Chris Herschberger of Southwest Gas; Joe Howard of SEA; Bill Ouisneli; Catherine Gibbs of the Sierra Sun; Elizabeth Eaton and Barbara Green representing the Tahoe Land Trust. NATURAL GAS - STATUS REPORT BY CHRIS HERSCHBERGER OF SOUTHWEST GAS • Mr. Herschberger, Tahoe District Manager of Southwest Gas brought the Board up to date on the company's proposed expansion into El Dorado and Nevada Counties. They are moving forward with plans to expand natural gas service territory into the Truckee Donner area of Nevada County and Tahoma/Meeks Bay/Rubicon areas of El Dorado County beginning in 1995. Before the expansion can begin, Southwest must arrange for additional natural gas volumes from its primary suppliers, Paiute Pipeline Company and Northwest Pipeline Corporation. Southwest has already submitted applications to acquire the additional natural gas. Those supplies should be available for the 1995-96 winter heating season. Also, some transmission and distribution lines must be upgraded. The upgrades require approvals from the Tahoe Regional Planning Agency, the Federal Energy Regulatory Commission and other regulatory agencies. Once the commitment for additional gas supplies is received, Southwest will apply to the California Public Utilities Commission for a certificate to serve the new areas, and it will negotiate franchise agreements with El Dorado and Nevada Counties so it can do business in the two areas. Mr. Herschberger indicated he would keep the District informed of Southwest's progress. Scott Terrell, PUD Planning Director, will be looking into areas where the District and Southwest will be competing and generate some appropriate programs. • CONFLICT OF INTEREST CODE- POSSIBLE DIRECTION TO CONDUCT A PUBLIC HEARING OR ESTABLISH A WRITTEN COMMENT PERIOD 10/5/92 Pg 1 . The Board received the proposed amendment to the conflict of interest code. It is very simple and only changes the titles of some of the staff to reflect the current organization chart. Director Maass moved, and Director Corbett seconded, that the Board take the following action: Set a public hearing for December 7 at 7:15 PM to receive comments on the proposed amendment to the conflict of interest code; direct Counsel to prepare a notice of intention to amend the existing code and make such notices as are required by the law to properly conduct the public hearing. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT Proposed Donner Lake Rim Trail Elizabeth Eaton and Barbara Green were present on behalf of the Truckee Donner Land Trust to discuss their proposal with the Board. The land trust is a tax-exempt, non-profit corporation whose goal is to protect recreational lands, scenic vistas, historic trails, wildlife habitat, wetlands and riparian corridors by way of working with large and small landowners, developers and governmental entities. At this time, the land trust is exploring the feasibility of establishing a Donner Lake Rim Trail similar in concept to the Tahoe Rim Trail. It would be situated along ridges so as to afford hikers (and possibly horsemen and cyclists) views of the lake and surrounding country. As a first step they are communicating with those who own land through which the trail might go. So far, the landowners involved have been very receptive. The PUD owns a parcel of land (McGlashan Springs) north-east of Donner Lake and south of land owned by the Tahoe Donner Property Owners`Association. The land trust is asking for an easement through or along the edge of the parcel for development of the trail. The Board indicated it would be willing to consider the matter on a future agenda. TDPUD FINANCING CORPORATION - POSSIBLE APPOINTMENT TO BOARD Bruce Turner, a Truckee resident and investment advisor for the firm of Edward D. Jones Company, is willing to serve on the TDPUD Financing Corporation Board of Directors. The Manager has explained to him the nature of the duties of the Financing Corporation. Director Sutton moved, and Director Maass seconded, that Bruce Turner be appointed to the TDPUD Financing Corporation Board of Directors. All Directors, aye, by voice vote. SO MOVED. . TAHOE DONNER PIPELINE REPLACEMENT PROJECT This matter was put over until after closed session. 10/5/92 Pg 2 . ALL WHEEL DRIVE BUCKET TRUCK- CONSIDERATION OF BIDS AND POSSIBLE AWARD Director Maass moved that the Board award the contract for purchase of a 31,000 GVW all wheel drive bucket truck to Altec Industries, Inc, in the amount of $109,411,08 (including sales tax). They were the low bidder and meet all specifications. All Directors, aye, by voice vote. SO MOVED. GEOLOGIC TEST HOLE PROJECT - CONSIDERATION OF BIDS AND POSSIBLE AWARD - CONSIDERATION OF INVOICE FROM SIMON HYDRO-SEARCH The geologic test hole project is part of Proposition 55. Two new wells will be established - one in the Prosser area and the other in the Gateway area. In order to choose the locations for these two wells, four geologic test holes will be drilled. Sauers Engineering is recommending that the contract not be awarded to the low bidder, Humboldt Drilling and Pump Company, because they placed conditions in their bid that could result in additional costs. Director Maass moved, and Director Corbett seconded, that the bid from Humboldt Drilling be found non-responsive because of the three conditions placed in their bid - a $210 per hour charge for extra footage, an extra cost for casing, and the lack of guarantee on the project; further, that the contract for the geologic test hole project be awarded to Sergent Drilling, inc., the second low bidder, for a price of$75,837.50. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board approve payment in the amount of $6,474.24 to Simon Hydro-Search; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. TRUCKEE RIVER BRIDGE WATER LiNE RELOCATION PROJECT - STATUS REPORT - CONSIDERATION OF PROGRESS PAYMENT REQUEST As of September 24, Perata Excavation substantially completed work under the contract for the Truckee River Bridge Pipeline Extension. Both the pressure test and bacteriological test were satisfactory. The pipeline constructed under this contract along with the new pipeline constructed as part of the bridge project are in service as part of the transmission system from the Airport Station to the Northside Station. The existing underground river crossing pipeline is now out of service allowing Pacific Bell to proceed with conduit relocation. The Board considered Periodic Estimate for Partial Payment No. 1 and Contract Change Order No. 1. The change order covers final adjustments to quantities which differed from the bid summary estimates. Also, the plans showed the existing pipeline at both tie-in points as 14"; during construction, it was discovered that the existing pipeline was actually 12". Work done on the assembly and subsequent disassembly of the 14" tie-in materials was charged as extra work and is included in the change order. 10/5/92 Pg 3 • Director Maass moved that the Board approve Contract Change Order No. 1 in the amount of $9,271.66; seconded by Director Corbett. All Directors, aye, by voice vote with the exception of Director Sutton who voted no. SO MOVED. Director Maass moved, and Director Corbett seconded, that the Board authorize payment of Periodic Estimate No. 1, including Contract Change Order No. 1, in the amount of $69,497.69. All Directors, aye, by voice vote with the exception of Director Sutton who voted no. SO MOVED. AIRPORT TANK REHABILITATION PROJECT - STATUS REPORT - CONSIDERATION OF PROGRESS PAYMENT REQUEST-RESOLUTION ACCEPTING THE PROJECT AND DIRECTING FILING OF A NOTICE OF COMPLETION The rehabilitation of the tank by Resource Development Company at the Airport Well is essentially complete; all that remains is minor touch-up painting of the tank. The pay estimate and invoice presented are for the entire contract amount plus Change Order No. 1 ( approved by the Board on September 8, 1992) less the 10% retention. Director Curran moved, and Director Corbett seconded, that the Board approve Partial Payment No. i to Resource Development Company in the amount of $26,010.00. All Directors, aye, by voice vote. SO MOVED. Director Curran moved that the Board adopt Resolution No. 9238 accepting the project as complete and authorizing the filing of the Notice of Completion. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A POLICY REGARDING THE FINANCING OF FEES AND/OR LINE EXTENSIONS A draft resolution establishing a policy regarding the financing of fees and/or line extensions was presented to the Board and referred to the Water Committee for review and recommendation. CONSIDERATION OF MINUTES - SEPTEMBER 21, 1992 - POSSIBLE DIRECTION Director Maass moved that the Board approve the minutes of September 21, 1992 as presented; seconded by Director Corbett. All Directors, aye, by voice vote with the exception of Director Sutton who voted no, and Director Curran who abstained. SO MOVED. CORRESPONDENCE Anthony J. Hardy Construction letter dated September 22, 1992 The correspondence from Tony Hardy requesting a separate status for houses under construction to be placed in a temporary power category until the structure is given a temporary occupancy permit (thus avoiding water fees) was referred to the Manager for 10/5/92 Pg 4 resolution. • Sierra Pacific Power Company letter dated September 30, 1992 The Board reviewed the SPPCo letter to the Glenshire/Devonshire Residents Association. It was written to confirm that Sierra had been placed on their agenda for October 14 and to inform the Association that Sam Doaks and Scott Odegard would be prepared to inform them of recent developments regarding 'possible annexation by the PUD." It stated that there is a long standing controversy between SPPCo and the PUD regarding electric service to Glenshire, and further stated that recent negotiations between Sierra and the PUD have been unsuccessful and, therefore, the parties have agreed to binding arbitration. The Manager was directed to prepare a written statement setting forth the true facts of the matter to the Association for presentation at their meeting. It was also suggested that Mr. Holzmeister contact the Sierra Sun. BILLS FOR APPROVAL Director Maass moved, and Director Corbett seconded, that the Board authorize payment of the bills presented for consideration. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that staff be authorized to transfer the money for payment of the Sandel/Avery bill out of the Certificates of Participation funds on deposit with the Local Agency investment Fund to reimburse the general fund. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report is attached for reference. Finance Report Financial reports forAugust 1992, including investment report, statement of general fund, electric and water balance sheets and electric and water income statements, are attached to the staff report. NCPA letter requesting three party meeting NCPA is beginning to see some progress in getting PG&E to come to terms with the District's request for transmission over the summit. A meeting should occur during October between NCPA, PG&E and SPPCo which Manager Holzmeister plans to attend. Electric Committee The Manager asked that an Electric Committee be scheduled for the week of October 5 to discuss the Bernese Circuit 3 Project, the Northwoods Blvd, Project, 10/5/92 Pg 5 • NCPA/PG&E/SPPCo, the electric master plan and the Electric Superintendent selection process. Communication Committee Scott Terrell will be contacting the Communication Committee members to request that a meeting be scheduled for the purpose of developing an approach to the newsletter. Water Committee A Water Committee meeting was set for 2:00 PM on Thursday, October 8. The agenda will include an update on the water pressure situation in Prosser Heights/Prosser Lakeview Estates. CLOSED SESSION The meeting was adjourned to closed session at 8:36 PM in accordance with Government Code Section 54956.9(b)(1) to discuss threatened litigation. RETURN TO PUBLIC SESSION The Board returned to public session at 8:59 PM. . TAHOE DONNER PIPELINE REPLACEMENT PROJECT - CONSIDERATION OF CHANGE ORDER FROM T&S CONSTRUCTION FOR FLAGGING - DISCUSSION OF STATUS OFMEADOW STAGING AREA AND SEWER LATERAL ISSUES;POSSIBLE DIRECTION Director Maass moved, and Director Curran seconded, that the Board approve a change order to the T&S Construction contract in the amount of $25,000 for additional traffic control costs resulting from Nevada County's requirements to perform additional work. ROLL CALL: Corbett, Curran, Maass and Aguera, yes; Sutton, no. SO MOVED. Director Curran moved that staff prepare a letter to be signed by the Board President to the Chairman of the Nevada County Board of Supervisors expressing the District's displeasure at the County's handling of the traffic control issues relating to the Tahoe Donner Pipeline Replacement Project, seconded by Director Maass. ROLL CALL: Corbett, Curran, Maass and Aguera, aye; Sutton, no. SO MOVED. Director Maass moved, and Director Sutton seconded, that the Board direct the Manager to contact Nevada County and request legal justification as to why they would bill the District for alleged inspection of the 1990-91 and 1991-92 encroachment permits in the amount of$27,000. All Directors, aye, by voice vote. SO MOVED. • Director Maass moved that the Board direct the Manager to order Ford Construction to comply with the specific remedial actions contained in the Notice of Violation issued by Lahontan Regional Water Quality Control Board by October 10, 1992. if Ford has not 10/5/92 Pg 6 complied by that date, the Manager is to proceed with having the tasks performed; the cost of said tasks will be withheld from the final payment to Ford Construction. Director Sutton seconded the motion. All Directors, aye, by voice vote. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:55 PM. TR CKEE DONNER PUBLIC UTILITY DISTRICT J eph P. Agura,e a ent l Prepared by - C Susan M. Craig, Deputy District Clerk smc 10/5/92 Pg 7