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HomeMy WebLinkAbout1992-11-02 Min - Board REGULAR MEETING • November 2, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:06 PM by President Aguera in the TDPUD Board Room. ROLL CALL: Directors Richard Curran, Jim Maass and Joe Aguera were present; Pat Sutton was absent; John Corbett was expected. EMPLOYEES PRESENT: Mary Chapman, Peter Holzmeister, Scott Terrell and Susan Craig. CONSULTANTS PRESENT: Attorneys Steve Gross and John Phelps. OTHERS PRESENT: There were no others present in the audience. CONSIDERATION OF A POLICY REGULATING INTERFUND LOANS; POSSIBLE ADOPTION At a recent Board meeting, staff proposed that the District enter into a financing arrangement with a lending institution to pay for a Water Department dump truck. The interest rate quoted by the bank was more than a percent higher than the rate currently . earned at LAIF. The Board decided that it would be prudent to borrow the money for the dump truck from available District funds, thus saving the spread between LAIF earnings and the bank interest rate. After review of the draft, it was decided that the policy should be reviewed by staff annually and brought back to the Board if changes are necessary. Director Corbett arrived at this point in the meeting, 7.09 PM. Director Curran moved, and Director Maass seconded, that the Board adopt Resolution No. 9239 establishing an interfund loan policy. ROLL CALL: Corbett, Curran, Maass and Aguera, aye; Sutton, absent. SO RESOLVED. CONSIDERATION OF A PROPOSAL SUBMITTED BY ARTHUR ANDERSON TO PROVIDE AUDIT SERVICES In August of 1990, the Board agreed to retain the services of Arthur Andersen and Company to perform the District's annual audit for the years 1990, 1991 and 1992. A copy of their proposal for the 1992 audit was provided to the Board and reviewed. Director Maass moved, and Director Curran seconded, that the Board accept Arthur Andersen's proposal to perform the 1992 audit at a cost of$25,200. All Directors, aye, • by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION ACCEPTING THE HIGHWAY 267 BRIDGE 1112193 Pg 1 • WATERLINE RELOCATION PROJECT AS COMPLETE AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION In August 1992, the District awarded a contract for the Truckee River Bridge Pipeline Extension project to Perata Excavation Co., Inc. The work under the contract is complete; water is now transmitted through the pipeline and across the newly constructed Truckee River Bridge. The underground crossing is out of service. Sauers Engineering is recommending that the work be accepted and the Notice of Completion be filed with the County; further, that the 10% retention in the amount of $7,721.97 be released at the end of the statutory period if no creditor claims have been made. Director Maass moved that the Board adopt Resolution No. 9240 approving and accepting the Truckee River Bridge Pipeline Extension Project and directing the filing of the Notice of Completion; Director Corbett seconded the motion. ROLL CALL: all Directors, aye; Sutton, absent. SO RESOLVED. CONSIDERATION OF A POLICY REGARDING THE FINANCING OF FEES AND CHARGES The Board was presented with a draft policy that provides for the financing of fees and line extensions under certain conditions; Counsel's recommendations had been • incorporated into the draft. Director Aguera met with staff last week to review the policy and it was the consensus that a recommendation be made for adoption. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9241 adopting a policy authorizing the financing of fees and/or line extensions. ROLL CALL: all Directors, aye; Sutton, absent. SO RESOLVED. CONSIDERATION OF A STAFF REPORT REGARDING INITIATION OF WATER BILLINGS FOR NEW CONSTRUCTION; POSSIBLE DIRECTION Previously, the Board received a letter from Tony Hardy objecting to the District's practice of initiating water billings at the time a contractor requests permanent power. Staff met to discuss the issue and concluded that it would be best for the PUD and the builders to continue the current practice of initiating water billings at the time the builder requests permanent power provided there is paperwork in the office evidencing that the permanent water connection has been made. The Board agreed. DISCUSSION OF A POLICY REGARDING THE POSTPONING OF DISTRICT BOARD MEETINGS WHEN THERE IS A LACK OF A QUORUM AND THE SCHEDULING OF MEETINGS; POSSIBLE DIRECTION Director Maass moved that the Manager, Counsel and Board President draft an amendment to the bylaws that would allow the General Manager to schedule a meeting if the President of the Board cannot be reached; to allow the General Manager to cancel 1112193 Pg 2 • a meeting if he determines that there will not be a quorum of the Board; with the exception of rate increase ordinances, to allow the General Manager to schedule and postpone hearings. Further, that discussion of the proposed amendments be set on the agenda for the next regular meeting in accordance with the bylaws. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. REVIEW OF AB 3030 AND POSSIBLE DIRECTION TO SET A PUBLIC HEARING REGARDING DRAFTING OF A GROUNDWATER MANAGEMENT PLAN AB 3030 has been enacted into law effective January 1993. It allows a local agency to adopt a groundwater management plan to protect a groundwater basin or portion of a groundwater that the local agency overlies. It is necessary to conduct a public hearing to discuss whether or not to adopt a resolution of intention to draft a groundwater management plan. If passed, the resolution would be published in the newspaper and copies would be sent to any interested part who submits a written request. There would then be two years in which to prepare the plan; a second hearing would be held to hear protests. Lacking a 50% protest, the plan could be adopted by ordinance. . Director Maass moved, and Director Corbett seconded, that the Board call for a public hearing on whether or not to adopt a resolution of intention to draft a groundwater management plan pursuant to AB 3030 for the purposes of implementing the plan and establishing a groundwater management program. All Directors, aye, by voice vote. SO MOVED. Other water agencies in the area, Glenshire Mutual, Donner Lake Utility and Northstar County Service Area, are to be contacted and informed as they may wish to enter into a joint powers agreement to bring about a coordinated groundwater management plan for the entire basin. CONSIDERATION OF SELLING POWERLINE EASEMENT TO SIERRA PACIFIC POWER COMPANY Director Maass moved, and Director Corbett seconded, that the Board authorize the President to sign the Grant of Easement for Electric Transmission and Distribution conveying an easement across District land at Southside to Sierra Pacific for a price of $16,200. All Directors, aye, by voice vote. SO MOVED. TAHOE DONNER PIPELINE REPLACEMENT PROGRAM The issues relating to the meadow staging area are close to being resolved. A letter from • Lahontan Regional Water Quality Control Board stating that Ford Construction has complied with their requirements is expected. $30,000 is being withheld from Ford pending resolution of this issue. 1112193 Pg 3 Director Maass moved that the Board authorize the General Manager to release$30,000 to Ford Construction upon receipt of a letter from Lahontan stating that Ford has complied with their meadow restoration requirements;seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Action regarding the Truckee Sanitary District claim of damaged sewer laterals was postponed until the next regular meeting. CONSIDERATION OF MINUTES - OCTOBER 5, 1992; POSSIBLE ACTION Director Maass moved, and Director Corbett seconded, that the minutes of October 5, 1992 be approved as presented. All Directors, aye; Director Sutton, absent. SO MOVED. CORRESPONDENCE Truckee-North Tahoe Transportation Management Agency Director Maass moved to table the Truckee-North Tahoe Transportation Management Agency's request for a contribution; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. . BILLS FOR APPROVAL Director Maass moved, and Director Corbett seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED, Director Maass moved that$4,660 for SCADA project expenses payable to Sandel/Avery Engineering be taken out of the COP funds to reimburse the general fund; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report has been attached to these minutes for reference. Water quality report The water quality report for the month of August 1992 is attached. HR 776, The Energy Policy Act of 1992 Congress has enacted HR 776 and the President is expected to sign it. This is a major victory for public power. It authorizes FERC to order wheeling under specific circumstances. • Public Power Week 1112193 Pg 4 APPA sponsored public power week was October 5 through 9. Scott Terrell put together a few programs for the community on behalf of the PUD. Finance reports for September Attached are the financial reports through September, consisting of a budget report, statement of general fund, investment report, water and electric balance sheets, and water and electric income statements. CLOSED SESSION The Board adjourned to closed session at 7.50 PM for the purpose of discussing personnel matters in accordance with Government Code Section 54957. RETURN TO PUBLIC SESSION The Board returned to public session at 7:54 PM. ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned at 7:55 PM; seconded by director Maass. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jo ep R. Ague r esident Prepared b Susan M. Craig, Deputy District Clerk smc 1112193 Pg 5