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HomeMy WebLinkAbout1992-04-06 Min - Board REGULAR MEETING ApAl6, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Curran at 7:07 PM in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, James Maass and Patricia Sutton were present. Director Joe Aguera was ill and unable to attend EMPLOYEES PRESENT Peter Holzmeister, Dave Rully and Susan Craig. CONSUL TANTSPRESENT.• Engineering Consultant Keith Sauers;Steve Gross and John Phelps, Attorneys. OTHERS PRESENT Catherine Gibbs. DISCUSSION AND POSSIBLE ACTION REGARDING NEW CAL TRANS BRIDGE AT HiGHWAY267 RIVER CROSSING - CONSIDERATION OF SPECIAL AGREEMENT BETWEEN CAL TRANSAND TDPUD- CONSIDERATION OFRESOL VING CONFLICT BETWEEN TDPUD WATER LINE AND CAL TRANS BRIDGE- CONSIDERATION OF AUTHORIZING SAUERS ENGINEERING TO PERFORM ENGINEERING SERVICES According to CalTrans, the Districts 12"pipeline burled under the Truckee River is located in conflict with their proposed bridge reconstruction. At the March 16 Board meeting, Sauers Engineering reported on a meeting with CalTrans during which the necessity for the relocation was challenged. Relevant technical details were also discussed. With respect to the line being located where it is, no documentation for the river crossing has been found in either District files or in Dan Cook's files (the former engineer). Keith Sauers spoke with Mr. Cook, who recalled that the line was placed pursuant to an encroachment permit. He advised that he no longer has any records relative to the issue because he sold his business and the new owners destroyed old correspondence. Director Maass moved, and Director Sutton seconded, that staffbe directed to contact Dan Cook and ask for a written explanation regarding disposition of the Districts records that were in his possession. All Directors, aye, by voice vote. SO MOVED. It was reported that Keith Knibb met with the CalTrans design engineer and with Water Superintendent Rullyand reviewed two options forresolving the conflict a) lowerthe river crossing atan approximate costof$77,000, b) abandon the rivercrossingin stages as the new bridge is constructed and place new pipeline in the new bridge - cost estimate, 416192 Pg 1 $59,400. The Board reviewed Special Agreement No. 2020.6 between the District and CalTrans providing for their contractor to place new pipe in the new bridge. The cost estimate by Ca/Trans fs$26,000, the District will reimburse CalTrans for the actual cost. Director Maass moved that the Board approve Agreement No. 2020.6 subject to Counsel revising some language and adding the provision that the POD will reserve the right to contest the obligation to pay if evidence that the District is not responsible is located. The Board clarified that the Manager should sign the agreement even /f CalTrans does not agree to the inclusion of this statement. Director Corbett seconded the motion. Al/ Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board approve lowering the existing pipe line at an approximate cost of$77,000, seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. DirectorMaass mo ved that Sauers Engineering be authorized to proceed with engineering forpreparation ofplans, specifications and contract documents to lower the pipeline at the bridge crossing at a cost not to exceed$15,300 The motion was seconded by Director SCorbett. Alf Directors, aye, by voice vote. SO MOVED. After some discussion of expending Proposition 55 funds to construct a new line over to East River Street during the Ca/Trans construction project, Director Maass moved that Sauers Engineering be directed to prepare pertinentinformation for Board consideration at the Apnl20 meeting,seconded by Director Corbett. A/l Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. PUBLIC HEARING- CONSIDERATION OF ORDINANCEAMENDING ELECTRIC AND WATER CONNEC TION A ND FACILITIES FEE SCHEDULES The public hearing was opened at7.55 PM The General Manager noted that/t has been District policy that development pays its own way. Water and electric sales rates do not subsidize developers. The connection fees collected from developers are the actual cost ofproviding water and electric service to a parcel that a house or commercial structure is being built upon. He reviewed the proposed fees and noted that the last increase for electric fees was in 1984; water fees were adjusted in 1986. 416192 Pg 2 • There was no public comment, and Director Maass moved to close the public hearing at 8.22 PM,seconded by Director Corbett AI!Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board adopt Ordinance 9203 establishing the electric connection and facilities fee schedule; seconded by Director Corbett. ROLL CALL: Aguera, absent;all other Directors, aye. SO ORDAINED. Director Maass moved, and Director Corbett seconded, that the Board adopt Ordinance 9204 establishing the water connection and fadlities fee schedule. ROLL CALL: Aguera, absent; all other Directors, aye. SO ORDAINED. The Board directed thatboth the ordinances andschedules be published in the newspaper, and that the schedules show the previous and newly adopted fees. TDPUDFINANCING CORPORATION-CONSIDERATIONOFRESIGNATIONOFFR4N BENOITFROM THE BOARD OF DIRECTORS-CONSIDERATION OFAPPOiNTMENT OFA NEW MEMBER TO FILL THE UNEXPIRED TERM VACATED BYFR,4N BENOlT With regret, Director Maass moved to accept the resignation from the TDPUD Financing Corporation Board submitted by Fran Benoit. He asked that a letter thanking Mrs. Benoit iforparticipating be prepared. The motion was seconded byDirector Corbett. All Directors, aye, by voice vote. SO MOVED. Nominations for filling the vacancy for the unexpired portion of Mrs. Benoit's term will be made by the Directors at the next meeting. CONSIDERATION OFA WARD OF CONTRACTS FOR PURCHASE OF VEHICLES The bond requirement was discussed and, thereafter the Board directed that a letter be written to the California Municipal Utilities Association asking for their assistance in submitting legislation to change this provision of the law. After reviewing the recommendations, Director Maass moved that vehicle bid awards be made as follows: ScheduleA(three mid-size pick-up trucks)to F. B. Hartat$13,762 each; Schedule B(one 314 ton pick-up) to F. B. Haft in the amount of$17, 157, Schedule C(one 112 ton service truck)to F. B. Hart in the amount of$15,798; Schedule D(one sport utility vehicle - wagon) to F. B. Hart in the amount of$18,425; Schedule E(one 12,000lb GVW flatbed with lift gate) to F. B. Hart in the amount of$21,936; Schedule F(one 12000 lb GVW flatbed) to F. B. Had in the amount of$20,W Schedule G (one 33,000 lb GVW • seven yard dump)to Silverstate International in the amount of$49,319.24. The only other bid submitted on Schedule G was by F. B. Hart, who did not meet District specifications. 416192 Pg 3 • The motion was seconded by Director Sutton. ROLL CALL: Aguera, absent' all other Directors, aye. SO MOVED. After briefly discussing the size and shape of the District's logo that will be placed on vehicle doors, the matter was put overso that DirectorAguera would be able to participate in the decision. CONSIDERATION OF QUARTERLY CONTRIBUTION TO DISTRICT SPONSORED PENSION PLAN Director Maass moved, and Director Corbett seconded, that the Board authorize payment of the quarterly pension contribution in the amount of$13,365 to the Wayne Richardson Company for in vestment with the Hartford Insurance Company. All Directors, aye, by voice vote. SO MOVED. A meeting has been scheduled with Wayne Richardson for 10.,00AMonApril 15to discuss alternatives available for in vestment of the Districts pension funds. Manager Holzmeister asked that the Finance Committee(Directors Curran and Sutton)be presentatthe meeting. DISCUSSIONAND POSSIBLEACTIONREGARDING PARTICIPATIONBYDIRECTORS • INNRECA MEDICAL INSURANCE PROGRAM Counsel was asked toprovide a copyofan opinion he gave pre viously regarding insurance for Directors. The matter was put over to the neat regular meeting. REVIEWAND POSSIBLEADOPTIONOFRESOL UTIONDECLARINGANELECTIONBE HELD AND REQUESTING THAT THE COUNTY CONSOLIDATE WITH THE GENERAL ELECTION. Three seats on the Board will become vacant in November, and the District would like to consolidate its election with the general election scheduled for November 3. Director Maass moved that the Board adopt Resolution 9208 declaring an election be held in itsjunsdiction;requesting the Board ofSupervisors ofNe vada County to consolidate with any other election conducted on said date, and requesting election services by the County Clerk. The motion was seconded by Director Sutton. ROLL CALL: Aguera, absent, all other Directors, aye. SO RESOL VED. • 416192 Pg 4 Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution 92o9 declaring an election be held in its jurisdiction;requesting the Board of Supervisors of Placer County to consolidate with any other election conducted on said date; and requesting election services by the County Clerk. ROLL CALL: Aguera, absent, all other Directors, aye. SO RESOLVED. CONSIDERATION OFM/NL/TES-MARCH 16AND 26, 1992,•POSSIBLE DIRECTION Director Maass moved, and Director Corbett seconded, that the minutes ofMarch 16, 1992 be approved as presented. A#Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED Director Maass moved, and Director Corbett seconded, that the minutes ofMarch 26, 1992 be approved as presented. Al/Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. CORRESPONDENCE The April 3, 1992 letter from E. B. Franklin regarding the proposed Airport Flat Road, Glenshire Drive re-alignment and other Department of Transportation projects was • mentioned. By Board consensus, the Manager was authorized to thank Mr. Franklin for his interesting and informative letter. BILLS FOR APPROVAL Director Corbett moved, and Director Maass seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. STAFFREPORT Financial report Financaal reports for December 31, 1991 are attached. Donner Creek well A copy ofa memorandum concerning the possible impact of the Truckee-Carson-Pyramid • Lake Water Rights Settlement Act on the Districts use of Donner Creek well is attached. 416192 Pg 5 . Electac system master plan The first component of the electric system master plan, a load forecast, was distributed to the Board last month. The second component, an analysis ofloading on substations and feeders, is now complete and is attached. This segment suggests some actions that can be taken right away to improve load balance and reduce system losses. Spedal Distrid finance seminar The Special District finance seminar offered by the California Special DistrictAssociation is scheduled for June 4 and 5 in Indian Wells. Affordable housing round table ManagerHolzmeisterattended the secondmeeting on affordable housingin Truckee which was held on April 3. They made the decision to pursue the option of forming a housing authority and willprobably use the same boundaries as the school district. The Board will be copied with a list of those who attended the meeting. Letter from Rolf Godon • Rolf Godon is requesting that the District consider waiving the $1,333 facilities fee for a cottage he plans to construct within the next few months. The Board directed that the matter be placed on the next meeting agenda for discussion. CLOSED SESSION The Board adjourned to closed session at 9.20 PM in accordance with Government Code Section 54956.9(a), SPPCo versus the TDPUD, Nevada County Superior Court Case No. 45757, and PUD versus SPPCo, Placer County Case No. S 2180. RETURN TO PUBLIC SESSION The Board retumed to regularsession at 10.,33 PM. There was no action taken ordirection given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned by is 416192 Pg 6 unanimous consent at >0.-34 PM. TRUCKEEDONNER PUBLIC UTILITYDISTRICT 1 h R Agues, P ent, Prepared bya i iONSusan M Craig, DepyDar erk smc 416192 Pg 7