Loading...
HomeMy WebLinkAbout1992-06-15 Min - Board REGULAR MEETING S June 15, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:06 PM in the TDPUD Board Room. ROLL CALL: Joseph Aguera, Richard Curran and Patricia Sutton. John Corbett and James Maass were attending the American Public Power Association national conference in Washington D. C. EMPLOYEES PRESENT. Mary Chapman, Peter Hoizmeister and Susan Craig. CONSULTANTS PRESENT: Keith Sauers, Civil Engineer, Steve Gross and Peter Cuttitta, Attorneys; Bill Avery and Eric Sandal of Sandel/Avery Engineering. OTHERS PRESENT: There were no others present in the audience. CONSIDERATION OF RESOLUTION AMENDING PROCEDURE REGARDING INTEREST RATE PAID BY DISTRICT ON CONSUMER DEPOSITS After the Board reviewed the draft and made several changes, Director Sutton moved • that the Board adopt Resolution No. 9215 establishing policy regarding interest paid on consumer deposits and rescinding previous resolutions. It was noted that from this time forward, it will not be necessary to notify the customers affected each time the interest rate changes unless otherwise required by law. The motion was seconded by Director Curran. ROLL CALL: Aguera, Curran and Sutton, aye; Corbett and Maass, absent. SO RESOLVED. CONSIDERATION OF PROPOSALS ON SURPLUS VEHICLE (UNIT 18) AND POSSIBLE AWARD Only one bid was received on the surplus vehicle; it was from Glen Wagner in the amount of $551.06 and was in order. Director Curran moved that award of the bid be made to Glen Wagner in the amount of $551.06; seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF CONTRACT WITH SANDEL/AVERY FOR SCADA At the Board's regular meeting on May 18, the Sandel/Avery pre-design report on the SCADA system was accepted and referred to staff for review and negotiation of a • contract. An edited version of the pre-design report, responsive to the issues raised during the May 18 meeting, was prepared and an agreement for completion of the project was drafted. 6/15/92 Pg 1 Mr. Sande/ made a brief presentation regarding the goals in designing the system and also explained the new systems highlights. The basic issues included in the agreement are as follows: 1) Scope - Sandel/Avery will complete project design, provide inspection of work done under contract by others, install proprietary hardware and software, provide user training and remove obsolete equipment. 2) Schedule - the SCADA system should be complete during February of 1993; all contract tasks should be finalized during July of 1993. 3) Compensation - compensation includes payment of lump sums totaling $451,844 to Sandel/Avery as well as time and expense charges estimated at $18,800 for inspecting work by others. The pre-design report budget anticipates the cost of work by others and direct purchases by the District in the amount of$254,629, for a total project budget of $725,273. SandeilAvery is to be paid $27,700 for the pre-design report in accordance with the Phase I contract. Project funding allocated $750,000 from the 1991 COP issue. Director Sutton moved, and Director Curran seconded, that the Board approve the Agreement for Engineering Services, SCADA, Phase 2, with SandeilAvery Engineering. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT . There was no public input. STAFF REPORT - Automatic meter reading devices Previously, the Board asked that SandeilAvery conduct a study of possible environmental factors causing the meter reading devices to fail. Mr. Sandel has advised that this could take several weeks of engineering and technician time at a cost of as much as $5,000. The fact that Telxon and OrCom have been unable to find the cause of the problems points to multiple causes with non-trivial solutions. However, since the cause of the problems is unknown, Mr. Sandel feels it would be prudent of the District to proceed at least as far as is necessary to determine that the routine handling and/or working environment of the terminals is not the cause of the problems. This would prevent replacing the units only to have similar problems with new terminals. The Board asked to be updated whenever SandeilAvery's bill reaches $1,000. UPDATE ON PROPOSITION 55 PROJECT, POSSIBLE DIRECTION Attorney Steve Gross has reviewed the loan contract provided by the State and explained the procedures to be followed and contract issues. The Board determined that one area that should be evaluated is extending the term of the loan beyond 25 • years. The District's financial position could be improved by having a loan repayment term of 35 years or longer. 6/15/92 Pg 2 . Director Sutton moved, and Director Aguera seconded, that the Board authorize holding the project feasibility meeting at 7:00 PM on Monday, July 13, 1992. All Directors, aye, by voice vote, SO MOVED. Director Sutton moved that the Board authorize the General Manager, working with Sauers Engineering, to prepare a public notification packet and notify the State of the project feasibility meeting. The motion was seconded by Director Curran. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved, and Director Curran seconded the motion, that District Counsel be authorized to prepare an opinion regarding whether an election is needed to accept the loan from the State. Further, for consideration at the July 13 meeting, Counsel is to prepare a resolution, if necessary, accepting the loan and authorizing the District to execute appropriate documents. All Directors, aye, by voice vote. SO MOVED. Director Sutton moved, and Director Curran seconded, that the Board authorize staff to prepare a fiscal agent agreement for consideration by the Board on July 13. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION IMPLEMENTING AND FIXING ELECTRIC AND WATER STANDBY CHARGES FOR THE FISCAL YEAR 1992-93 CONSIDERATION OF RESOLUTION FIXING AND PLACING ELECTRIC AND WATER STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTIES OF PLACER AND NEVADA Prior to considering the resolutions fisted on the agenda it is required that the District adopt a resolution initiating proceedings to continue the water standby charges implemented in 1991. Therefore, Director Sutton moved that the Board adopt Resolution No. 9216 initiating proceedings to continue water standby charges in Nevada and Placer Counties. The motion was seconded by Director Curran. ROLL CALL: Aguera, Curran and Sutton, aye; Corbett and Maass, absent. SO RESOLVED. CONSIDERATION OF MINUTES OF JUNE 1, 1992; POSSIBLE DIRECTION This matter was continued to the next regular meeting. CORRESPONDENCE There was no correspondence discussed by the Board. BILLS FOR APPROVAL • A clarification to the description on the charge from WestStar Cable was requested. Thereafter, Director Curran moved that the bills presented for consideration be approved for payment. Seconded by Director Sutton. All Directors, aye, by voice 6/15192 Pg 3 vote. SO MOVED. STAFF REPORT A complete copy of the Staff Report has been attached to these minutes for reference. Water quality report The water quality report prepared by Dave Rully for the month of May was presented. Financial statements Attached to the staff report are the financial statements for April consisting of the investment report, statement of general fund, electric and water balance sheets, electric and water income statements and budget report. CLOSED SESSION The Board adjourned to closed session at 8:40 PM for the purpose of discussing personnel matters in accordance with Government Code Section 54957; two lawsuits (Sierra Pacific versus the TDPUD, Nevada County Superior Court No. 4575 and TDPUD versus Sierra Pacific, Placer County Case No. S-2180) in accordance with Government Code Section 54956.9(a); and threatened litigation pursuant to Government Code Section 54956.9(b)(1). RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:25 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9.26 PM. ;ep CKEE DONNER PUBLIC UTILITY DISTRICT R. Aguera esident' Prepared b ( /J Susan M. Craig, Deputy District Clerk smc • 6/15/92 Pg 4