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HomeMy WebLinkAbout1992-02-18 Min - Board REGULAR MEETING February 18, 1992 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Curran at 7.09 PM in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Richard Curran, James Maass and Patricia Sutton were present; Joe Aguera was absent. EMPLOYEES PRESENT Susan Craig, Peter Ho/zme/ster and Dave Ru/ly. CONSULTANTSPRESENT.• CounselJohn Phelps and Consulting Eng/neerKeith Sauers. OTHERS PRESENT Ray and Karen Martel were present in the audience. DISCUSSION OF SCADA SYSTEM AND POSSIBLE ACTION- CONSIDERATION OF ERRORS AND OMISSIONS INSURANCE FOR ENGINEERING CONSUL TANT - CONSIDERATION OF CONTRACT BETWEEN DISTRIC TAND SANDEUAVERY It was noted that Sandel/A very is being employed to design and install a SCADA system because theyare known to the PUD-theyhave taken care ofthe District's telemetryneeds formore than ten years. The service theyare providing may not/end itselfto the Districts usual requirement for errors and omissions insurance. The system wi//go through a debugging process before/t is accepted and paid for, further, Sande//A very will maintain the system once it is installed. Director Maass moved, and Director Corbett seconded, that the Board authorize the Presidentto execute the contract with Sandel/A very Engineering forPhase 1. No errors and omissions insurance will be required;however, a payment schedule may be required so that the last payment to Sandel/Avery/s made after everything is up and running. The Boardmayconsidera retention. ROLL CALL:Aguera, absent;allotherDirectors, aye. SO MOVED. TAHOE DONNER WATER LINE REPLACEMENT PROJECT - CERTIFICATE OF PARTICIPA T1ON,STA TUSREPORT-CONSIDERA TIONOFINVOICESAND TRANSFER OFFUNDS Regarding the certificates ofparticipation, no action by the Board is necessary at this time. A status report and recap showing calculations of the required spending schedule was brieflyreviewed. 2118192 Pg 1 . SEA IS continuing work on preparation of as-built drawings, the claim for extra compensation for traffic control and also on the damage claims submitted by property owners. Director Maass moved and Director Corbett seconded, that the Board approve payment to SEA in the amount of$3,846.25, and that a transfer in that amount be made from the 1991 COP Water System Improvement Acquisition Fund to the general fund. All Directors, aye, by voice vote. SO MOVED. CONSIDERA TiON OF WRITE-OFF OF DEL INQ UENT ACCOUNTS The cvnentlistofproposed write-offs represents a/laccounts thatclosed on June 30, 1991 and prior that still have an outstanding balance. It was mentioned that records of these accounts are maintained for collection should the customer ever apply for service again, and collection efforts are continued on the accounts by the credit bureau. Director Maass moved and Director Corbett seconded, that the Board authorize the write- off of the accounts on the list included with Mary Chapman's February 12, 1992 memo (copy attached). AI/Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT Ray and Karen Martel live on Stone Pine in Sierra Meadows. Mr. Martel stated he first called the PUD in July about a leak in the street and, since then, has continued to call two or three times a month. On one occasion, he came into the ofce to complain. He contends that, because ofthe leak, the street has ca ved in and is now not only a nuisance, but dangerous. Mr. Martel believes that Nevada County will be repairing the street. He asked that the Board pass on to the PUB employees a suggestion that they act more responsively to customer complaints since they may be of serious nature. The Board asked for a full report from the General Manager, it was the consensus that, if there's a problem, the District should get on it right away. CONSIDERATION OF AUTHORIZING SAUERS ENGINEERING TO PERFORM THE FOLLOWING SERVICES - PREPARATION OF PLANS SPECIFICATIONS AND CONTRACT DOCUMENTS FOR EAST RIVER STREET WELL ABANDONMENT - PREPARATION OF PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS FOR NORTHSIDEBUILDINGDEMOLITION-PREPARATIONOFPLANS, SPECIFICATIONS AND CONTRACTDOCUMENTS FOR REPLACEMENTOFPUMPAND CONTROLSAT DONNER CREEK WELL . Regarding the old abandoned well on East River Street, Director Maass moved that the Board authorize Sauers Engineering to proceed with preparation of plans, specifications 2118192 Pg 2 • and contract documents for abandoning the well, demolishing the structure and restoring the s/te,. seconded by Director Corbett. A#Directors, aye, by voice vote. SO MOVED. The building on the Northside well property, which sits over a pit containing piping and a valve, is an attractive nuisance where a person could easily be injured. There was some discussion and, thereafter, the Board directed that an Investigation be conducted to determine /f there is any relationship between the old MCGlashan water tunnel and contamination at the Northside well. Director Maass moved, and Director Corbett seconded, that the Board authorize Sauers Engineering to proceed with preparation ofplans, specifications and contract documents for demolition of the building at Northside. All Directors, aye. SO MOVED. For several years, the Donner Creek well has been idle. Last summer, because of increased water demand, the water was tested, found to be pure, activated and placed on line. John Sharp of HydroSearch is of the opinion that a larger pump will substantially increase the yield. Staff would like to have the larger pump in place by Memorial Day. Proposition 55 funds w111 reimburse the costs which are expected to be/n the$50 000 to $75,000 range. • There was some discussion about the depth of the well and possibility of pulling surface water from Donner Creek. The Board directed that the Manager review the provisions of the Truckee River Operating Agreement to make sure use of the well would not be in conflict with any of its terms. D/rectorMaass moved thatthe Boardauthonze Sauers Engineering toproceed with design work fora pump and controls at Donner Creek well The motion was seconded by Director Corbett. AI/Directors, aye, by vo% vote. SO MOVED. DISCUSSION OF WATER METER INSTALLAT/ONS;POSSIBLEACTION Staff is requesting that the Operations Committee meet and discuss a group of questions relating to water meters. SB229 requires the installation of WaterMOters on all homes and businesses constructed after January 1, 1992;should they be read? There are AB 1600 fees in the bank that should be spent. Should meters and read-outs be installed on all residences constructed since January 1, 1989? Meter fees were collected for a long time prior to AB 1600. Should a specific program be developed to instal/water meters for all customers? It was noted that SB 229 does not require the District to read the meters or to bill based on a metered rate. However, it has been a long term policy of the PUD to eventually install 2118192 Pg 3 ® water meters on homes. By Board consensus, it was determined that meters set up for remote read-outs will be installed on allhomes and businesses constructed aRerJanuary 1, 1992. Other decisions will be made at a later date. DISCUSSION OF ACQUISITION OF PROPERTY ADJACENT TO DISTRICT HEADQUARTERS,POSSIBLEACTION Staff would like to use the newly acquired property adjacent to headquarters for storage of poles, transformers, wire and concrete boxes. Severa/activities should occurbefore using the property-a layout ofhow the materials can best be stored on the site, paving, fencing and a drainage system must be planned; an application for rezoning must be filed with Nevada County. To start the process, a comprehensive site plan, including structures, parking, landscaping, drainage and elevations must be developed. Director Maass moved that the Board authorize Sierra Nevada Civil Engineers to proceed with topographic survey and site plan for APN 18-602-08 at a cost not to exceed$3, 170. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. • CONSIDERATION OF ESTABLISHING COMMITTEE MEETING DATES In the near future, the Manager will be scheduling committee meetings to discuss Water Department programs, the newsletter and pension plan. CONSIDEfL4TIONOFMINU7ES-JANUARY20, FEBRUARY3ANDFEBRUARY5, 1992, POSSIBLE DIRECTION DirectorMaassmoved, and Director Corbett seconded, thatthe Boardappro ve the minutes of January 20, 1992 as presented. A#Directors aye, by voice vote, with the exception of Director Sutton who voted no. SO MOVED. Director Maass moved that the Board approve the minutes ofFebruary 3, 1992,seconded by Director Corbett. Sutton, no;all other Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board approve the minutes of February 5, 1992. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED CORRESPONDENCE 2118192 Pg 4 ® There was no correspondence discussed by the Board. BILLS FORAPPROVAL Director Corbett moved, and Director Curran seconded, that the bills presented for consideration be approved for payment. A#Directors, aye, by voice vote. SO MOVED. STAFFREPORT A complete copy of the staffreport concerning water qualify, financials and the Hirschdale water system is attached. MISCELLANEOUS Affordable housing It was mentioned that, according to an article in the Sierra Sun, a workshop on affordable housing for Truckee and North Lake Tahoe was held on February 7, and that about 35 people, including builders, property owners, architects, engineers, real estate agents, bankers, attorneys, ski resort managers, county planners and supervisors, general plan update volunteers, attended(by invitation). The article stated thatbuilders at the meeting said the high cost ofbuilding stands in the way ofaffordable housing in the area and, more than grant funding and density bonuses, fee reductions need to be addressed The news item went on to say that"Conspicuously absent were representatives of Truckee and North Shore sewer and water district boards....Frishman, one of the workshop's organizers, said each district was invited." The General Manager and Directors weren't aware ofan invitation to the workshop, and the Board directed the Manager to check into the matter on behalf of the District. Downtown bridge replacement At the time the downtown bridge is replaced, Lahontan has requested that the contour of the river be straightened As a result, CalTrans is asking the District to relocate the under river waterline crossing at District expense. Counsel has written to CaiTrans inquiring why this relocation should be at District cost rather than paid for by CalTrans. CLOSED SESSION The Board adjourned to closed session at 8.48 PM to discuss Nevada County Superior 2118192 Pg 5 Court Case No. 45757 Sierra Pacific Power Company versus the Truckee Donner PUD, . in accordance with Government Code Section 54956.9(a). RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:56 PM. ADJOURNMENT There being no further business before the Board, the meeting was adjourned by unanimous consent at 9:57 PM. TRUCKEEDONNER UBLIC UTILITYDISTRICT Jo R.Aguera, P69 ent Prepared by Susan M. Craig, Deputy Dis&Act Clerk smc 2118192 Pg 6