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Home My WebLink About1993-07-06 Min - Board REGULAR MEETING July 6, 1993 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:05 PM by President Aguera in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig and Dave Ruily. CONSULTANTS PRESENT: Attorney Steve Gross and Consulting Engineer Keith Sauers. OTHERS PRESENT. There were no others present in the audience. PROPOSITION 55 PROJECT - PROGRESS REPORT - CONSIDERATION OF PERIODIC PAY ESTIMATE NO. 1 FOR ARCADIAN ENTERPRISES Last week, the District received the first disbursement under the terms of the Proposition 55 loan in the amount of $292,971.46. Several modifications have been made to the project description over the past few months and a revised project budget was adopted. The total cost of the project remains unchanged at $5,012,000. The Downtown Pipeline Project was awarded to Arcadian Enterprises in the amount of $793,219. Construction activities began on June 3 on Jibboom Street; Jibboom was completed on June 21 including water main, services and fire hydrants. The contractor has also installed services in Spring Street. Water main construction was completed on Highway 267 between the Truckee River Bridge and East River Street on June 30 and water main and service construction continues on East River Street. It was noted that the Town of Truckee publicly thanked the PUD for authorizing payment of$3,250 to the Town from the Prop 55 Downtown Pipeline funds for paving the pipeline trench in Jibboom Street. On March 15 a construction contract was awarded to James J. Maneatis in the amount of$139,677 for the Chlorination Stations Project. There was some delay starting the work due to the contractor changing the firm name to JJM Engineering-Constructors, Inc. and corresponding changes in insurance documents. Construction began on June 22. Excavation at the Airport Station for the grit detention basin and underground pipelines was completed on June 24. Excavation was completed for underground pipelines and 716193 Pg 1 4 • floor slab at the Northside Station on June 29. Arcadian Enterprises has presented Periodic Estimate for Partial Payment Number 1 for the Downtown Pipeline Project. The amount requested represents approximately 20% of the total contract and was completed in approximately 25% of the contract time. Director Maass moved, and Director Corbett seconded, that the Board approve Periodic Estimate for Partial Payment Number 1 to Arcadian Enterprises in the amount of $147,266.78. All Directors, aye, by voice vote. SO MOVED. PUBLIC HEARING TO CONSIDER THE CONTINUATION OF WATER STANDBY CHARGES Director Jones moved to open the public hearing to consider the continuation of water standby charges at 7:15 PM; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. No written protests were received and there were no comments from members of the public. Therefore, Director Maass moved to close the public hearing; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION IMPLEMENTING AND FIXING WATER STANDBY • CHARGES FOR THE FISCAL YEAR 1993-94 Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9334 implementing and fixing water standby charges for the fiscal year 1993-94. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF RESOLUTION FIXING AND PLACING WATER STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY THE COUNTIES OF PLACER AND NEVADA Director Maass moved that the Board adopt Resolution No. 9335 fixing and placing water standby charges on District tax roll for collection by the Counties of Placer and Nevada; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. SCADA PROJECT - CONSIDERATION OF PERIODIC PAY ESTIMATE NO. 2 FOR MOUNTAIN ELECTRIC - CONSIDERATION OF TRANSFER OF FUNDS FROM RESTRICTED FUND TO WATER GENERAL FUND The status of the Mountain Electric contract is that they have completed 61% of the work and have used 42 days, or 47%, of the time allowance. Consulting Engineer Sauers is recommending payment of the periodic estimate. Director Corbett moved, and Director Maass seconded, that the Board approve Periodic Estimate No. 2 and authorize payment to Mountain Electric Inc. in the amount of $12,006.74. All Directors, aye, by voice vote. SO MOVED. 716193 Pg 2 • Director Corbett moved that the Board authorize transfer of $12,006.74 from the COP acquisition fund to the water general fund; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION DECLARING CERTAIN OFFICE EQUIPMENT SURPLUS AND ISSUING A CALL FOR BIDS The District's new telephone system has been installed and is now operational. Staff is requesting that the Board declare the old telephone system surplus so it may be disposed of. There was some mention of the legality of staff and Board members bidding on surplus equipment. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9336 declaring certain office equipment surplus and issuing a call for bids, ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF MINUTES OF JUNE 21, 1993 Corrections presented by staff were considered. Thereafter, Director Jones moved that the minutes of June 21, 1993 be approved as corrected; seconded by Director Corbett. All Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. CORRESPONDENCE President Aguera mentioned two letters of thanks received from customers. The Meter Reader Coordinator, Bev Johnson, sent notification of damage to the home owners after such damage was noticed and reported by Susan Trudeau, Meter Reader. The Board commended the Meter Reading staff, Susan Trudeau and Bev Johnson in particular. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS Director Maass moved, and Director Corbett seconded, that the bills presented for consideration be approved for payment and that $18,430.52 be transferred out of the Certificates of Participation funds on deposit with LAIF to reimburse the general fund for SCADA related bills Director Jones noted that reimbursement for his expenses for the Special District Finance Seminar should be $38.04 rather than the $19 that's listed on the report. Director Maass amended his motion to include payment of the correct amount to Director Jones. Director Corbett agreed with the amendment. There was some discussion of the bill from Placer County Tire Service for vehicle tires • in the amount of$7,104.41. The next regular meeting Staff Report is to include a note as to whether or not local vendors were contacted and if the District's quote procedure was followed. 716193 Pg 3 . Vote on the motion to pay the bills, as amended, and to transfer COP funds, all Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the Staff Report has been attached hereto for reference. Financial reports Attached are financial reports forthe month of May 1993, including the investment report, statement of general fund, electric and water balance sheets and electric and water income statements. CLOSED SESSION There was no closed session ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 7:35 PM. Director Corbett seconded the motion. All Directors, aye, by voice vote. SO MOVED. T UCKEE DONNER PUBLIC UTILITY DISTRICT J seph R. Agues , Pr ident Prepared by �� — ✓� G Susan M. raig, Deputy District Clerk smc 716193 Pg 4