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HomeMy WebLinkAbout1993-08-16 Min - Board REGULAR MEETING ® August 16, 1993 In accordance with District Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Maass at 7:06 PM in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Bob Jones, James Maass and Patricia Sutton were present. Joe Aguera was absent. EMPLOYEES PRESENT. Susan Craig, Bruce Grow, Peter Hoizmeister, Kathy Neus, Dave Ruliy and Bob Quinn were present. CONSULTANTS PRESENT: Attorney John Phelps; Consulting Engineer Keith Sauers Bill Avery, Matt Dillon and Eric Sandel of Sandel/Avery Engineering. OTHERS PRESENT: There were no others present in the audience. ACCEPTANCE OF BRUCE GROWS NOTICE OF RETIREMENT;PRESENTATION OF RESOLUTION OF ACKNOWLEDGMENT AND APPRECIATION Bruce Grow, Foreman of Technical Services, has been employed by the District for 27 years and will be retiring in September. The Chairman read the proposed resolution acknowledging Mr. Grow's dedicated, faithful service and expressing appreciation for all he has contributed to the District, other employees, customers and community. Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution No. 9338, a resolution of acknowledgment and appreciation for Bruce N. Grow. ROLL CALL: all Directors, aye; Aguera, absent. TDPUD HEADQUARTERS BUILDING - REPORT ON DISCUSSIONS WITH ARCHITECT AND CONTRACTOR; POSSIBLE DIRECTION REGARDING RE-COATING ROOFS The Board, at its last meeting, discussed the need for some roof repair work. Staff was asked to investigate the issue and determine why the roof had problems after only six years and see if there is any responsibility for repair that can be assigned to the builder or roof manufacturer. The architect, Dale Cox, was contacted. He advised the roof specified was a Brai system, a Class B roof. After the roof was on, the Building Department said the roof must be 8116193 Page 1 ® Class A. To achieve a Class A rating, a coating was added, a modification not normally used with the Brai roof, it was a fix to achieve Class A status. District records are unclear as to whether the coating ever satisfied the Building Department. The modification to the roof is what failed. The Brai representative will be visiting the site to inspect the roof. Value Builders, general contractor for the headquarters complex project, is no longer doing business. The matter was put over pending further response from the architect and the visit by the Brai representative. SCADA PROJECT - DISCUSSION WITH REPRESENTATIVES OF SANDEUAVERY ENGINEERING - CONSIDERATION OF A PROGRESS PAYMENT TO SANDEL/AVERY ENGINEERING Bill Avery, Matt Dillon and Eric Sandel from Sandel/Avery Engineering were present. Mr. Sandel demonstrated to the Board how the SCADA system will operate, noted some upgrades that were made and explained the benefits to the District. Mr. Sandel noted that although the project is behind time-wise, it should come in under • budget; the project is 63% complete and has used all of the time allowed under the contract. The water system should be automatically controlled within three to four weeks. By the middle of November, they will be training, performing the de-bugging and removing the old system. Director Corbett moved, and Director Jones seconded, that the Board approve Sandel/Avery Engineering Invoice No. 810931 in the amount of$24,422.21. All Directors, aye, by voice vote. SO MOVED. PUBLIC INPUT There was no public input. CONSIDERATION OF A REPORT FROM THE WATER COMMITTEE The Board briefly reviewed the memorandum from the Manager regarding the Water Committee meeting of July 29, 1993. it was noted that the document Mr. Hoizmeister prepared is a summary rather than minutes of the meeting. ANNEXATION OF PROPERTY IN THE PLACER COUNTY PORTION OF THE MARTIS VALLEY - CONSIDERATION OF AUTHORIZATION TO FILE A PETITION WITH NEVADA COUNTY LAFCo - CONSIDERATION OF A PROPOSAL FROM SAUERS . 8116193 Page 2 ENGINEERING FOR ANNEXATION DOCUMENTS ® The Water Committee has determined that the District is now ready to proceed with the filing of a formal petition for annexation with Nevada County LAFCo. A formal determination as to whether to annex for wateronly or water and electricity must be made by the Board. The Chairman noted that, because of the possibility of litigation, the Board will discuss this matter further during closed session. Director Jones moved, and Director Corbett seconded, that the Board authorize Sauers Engineering to assist staff in preparing the preliminary documents for annexing territory to the District. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A PROPOSAL FROM SAUERS ENGINEERING TO PERFORM ENGINEERING SERVICES RELATIVE TO HIRSCHDALE WELL WATER QUALITY; POSSIBLE ACTION The Water Committee discussed Hirschdale water quality during theirrecent meeting and suggest investigating to see if the well is failing. If the well is not failing, available water treatment systems can be checked out, if it is, a new water supply will have to be found. Director Corbett moved, and Director Jones seconded, that the Board authorize Sauers Engineering to proceed under the terms set forth in the proposal letter dated July 22, 1993, Hirschdale Water Quality. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION APPROVING SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR WATER SYSTEM EMERGENCY POWER GENERATOR Consulting Electrical Engineer Charles A. Martin has prepared technical specifications for the purchase of a diesel powered auxiliary generator for the operation of water supply pumps during power outages. The generator will be mounted on a District-furnished truck by the generator supplier. It will be large enough to operate the largest existing District pump station and is rated at 350 kw. It will contain a variety of optional connections to facilitate use at small or large pump stations or those with mixed loads. The engineer's estimate for the purchase, mounting on District truck, delivery and field testing is $65,000. (At the September 7, 1993 meeting, it was clarified that the supplier of the generator would not be performing the truck modifications.) Director Jones moved that the Board adopt Resolution No. 9339 approving plans, specifications and contract documents (subject to approval by District Counsel) and issuing a call for bids for an auxiliary power generator, seconded by Director Corbett. ROLL CALL: Aguera, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF ESTABLISHING POSITION OF ELECTRICAL ENGINEER; . 8116193 Page 3 • APPROVAL OF JOB DESCRIPTION AND SALARY RANGE After briefly discussing the District's need for an in-house electrical engineer, the Chairman referred the matter to the Electric Committee for the purpose of drafting a job description and recommend a salary range. CONSIDERATION OF MINUTES OF JULY 19 AND AUGUST 2, 1993; POSSIBLE ACTION Director Corbett moved, and Director Jones seconded, that the Board approve the minutes of July 19, 1993 as presented. ROLL CALL:Aguera, absent; Sutton, no; all other Directors, aye. SO MOVED. Director Corbett moved that the Board approve the minutes of August 2, 1993 as presented; seconded by Director Jones. ROLL CALL:Aguera, absent; Corbett, Jones and Maass, aye; Sutton, no. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. CONSIDERATION AND POSSIBLE APPROVAL OF BILLS ODirector Corbett moved that the bills presented for consideration be approved for payment; seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Jones seconded, that the Board authorize transfer out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund, $24,947,21 to reimburse the general fund for SCADA related bills. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report is attached hereto for reference. Water quality report The bacteriological report for July is attached. There are still positive samples from the Northside Well; however, due to chlorination treatment, the distribution system remains pure. Financial report Attached are the financial reports for the first six months of 1993. 8116193 Page 4 California PUD decision relating to sale of Donner Lake Utility Company to Del Oro iWater Company The Directors were provided with copies of the CPUC decision denying the Del Oro's request to purchase Donner Lake Utility. CLOSED SESSION The Board adjourned to closed session at 8:36 PM to discuss the following: arbitration with SPPCo (Government Code Section 54956.9(a); pending litigation (Sections 54956.9(b)(1) and (c); real estate negotiations (proposed easement from Mr. and Mrs. Barrett in Ponderosa Ranchos) - Peter Hoizmeister is the District's negotiator (Section 54956.8). RETURN TO PUBLIC SESSION The Board returned to public session at approximately 9:30 PM. There was no action or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:31 • PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J se` h R. Ag siden Prepared 6 Susan M. Craig, Deputy District Clerk smc 8116193 Page 5