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HomeMy WebLinkAbout1993-01-04 Min - Board REGULAR MEETING January 4, 1993 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:13 PM in the TDPUD Board Room. ROLL CALL: Directors John Corbett, Jim Maass, Patricia Sutton and Joe Aguera were present, Director Bob ✓ones was unable to attend as he is in the hospital with pneumonia. EMPLOYEES PRESENT: Mary Chapman, Peter Holzmeister, Kathy Neus, Ron Reynolds, Dave Rully, Scott Terrell and Susan Craig. CONSULTANTS PRESENT: Attorneys Steve Gross and John Phelps; Paula Hobson and Forest Fox of Simon Hydro-Search. OTHERS PRESENT: Among those present in the audience were Shannon Stubblefield, John Eaton, Elizabeth Eaton, Bill Quisnell, John Faulk of the Tahoe Sierra Board of Realtors , Chris Spencer and Jackie Gay. CONSIDERATION OF A REQUEST FROM THE CALIFORNIA DEPARTMENT OF GENERAL SERVICES TO CONTINUE LEASE AGREEMENT FOR OFFICE SPACE The Department of General Services has informed the District that the Department of Industrial Relations (whose engineers shared office space with the forestry personnel) has determined that access to the office is of vital importance to their continued activities in the area. They are requesting that their termination notice be cancelled so that DIR personnel have use of the office. Since future use of the upstairs office space by District personnel is still uncertain, staff recommended renting to the DIR on a temporary basis. Director Corbett moved, and Director Maass seconded, that the District continue to lease to the Department of Industrial Relations on a month-by-month basis with no future commitments. All Directors, aye, by voice vote. SO MOVED. PUBLIC HEARING-AMENDMENT TO ORDINANCE WHICH WOULD ALLOWDIRECTOR PARTICIPATION IN THE DISTRICT'S MEDICAL INSURANCE PROGRAM The public hearing to discuss an amendment to Ordinance 8403 was opened at 7:17 PM. Previously, the Board discussed this matter as an agenda item and formally expressed • 114192 Pg 1 its interest in participating in the District's medicalinsurance program. Theappropriate forms were sent to NRECA, the insurance carrier,•however, Ordinance No. 8403must be amended in order to complete the program implementation as it contains language that prohibits participation. After some discussion, Director Corbett moved that the Board adopt Ordinance No. 9301 rescinding Ordinance 8403 and establishing new Director compensation provisions to include conditions allowed by Government Code Section 53208; the motion was seconded by Director Sutton. ROLL CALL: Corbett, Sutton and Aguera, aye, Maass, abstain; Jones, absent. SO ORDAINED. PUBLIC HEARING - RESOLUTION OF INTENTION RE PREPARATION OF DRAFT GROUNDWATER MANAGEMENT PLAN PURSUANT TO AB 3030 The public hearing to consider a resolution of intention regarding preparation of a draft groundwater management plan pursuant to AB 3030 was opened at 7:30 PM. This legislation authorizes special districts that provide water service to prepare a groundwater management plan to protect a groundwater basin. John Faulk, speaking on behalf of the Tahoe Sierra Board of Realtors, noted that he submitted questions and concerns about this matter (which he raised at the previous hearing) in writing as requested by the Board. Concerning Mr. Faulk's question about Section 10750. 7 (a), the Board noted that joint power agreements with Glenshire and Donner Lake Utility are not necessary, but could be beneficial,• further, it was stated that Glenshire water is not drawn from the Martis Valley groundwater basin. Mr. Faulk noted his concern about Section 10753. 7(l) which says a groundwater management plan may include components relating to the review of land use plans and coordination with land use planning agencies to assess activities which create a reasonable risk of groundwater contamination. He asked the Board to consider what additional power over and above those already in effect this would give the District; it was his opinion this language could be dropped. Regarding Section 10754.2, which allows an agency that adopts a groundwater plan to impose equitable annual fees and assessments for groundwater management, he questioned if this would be prudent financially. John Eaton, relating to Section 10753, stated it is necessary to the health and growth of the Town of Truckee. He said if subsection (1) is not included, there will need to be some mechanism by which contamination is dealt with. It was his opinion that it is essential to know what the District's resources are. • 114192 Pg 2 • Responding to Chris Spencer's question, the Board explained the benefits of preparing a groundwater management plan. There being no further comments, Director Maass moved that the public hearing be closed at 8:09 PM; seconded by Director Corbett. Director Maass moved that the Board adopt the resolution of intention to draft a groundwater management plan pursuant to AB 3030 (R-9301); seconded by Director Sutton. ROLL CALL: all Directors aye; Jones, absent. SO RESOLVED. DISCUSSION OF USE OF TRUCKEE GROUNDWATER BASIN BY WEST PAC UTILITIES Paula Hobson and Forest Fox of Hydro-Search were present to discuss their contract with WestPac Utilities and to receive input from the Board. The concern of a possible conflict of interest was mentioned by the Board. Mr. Fox assured the Board that Hydro-Search does not do water supply or water development work for WestPac but is involved in some environmental contamination issues. Ms. Hobson, at a meeting involving WestPac, said the subject of TDPUD as a client of Simon Hydro-Search came up in conversation. Janet Carson of WestPac said they are interested in discussing the development of a draught relief water supply using Truckee groundwater. WestPac wants to know if the District is interested in a cooperative program for development of a well or wells that could be used for WestPac in a draught and used by TDPUD other times. Hydro-Search representatives met with Keith Sauers and Peter Holzmeister on December 11 to pass on this information. Ms. Hobson and Mr. Fox were informed that the District is uncomfortable with the idea of WestPac developing a well or series of wells in Truckee. The PUD participated in the negotiations leading to enactment of the Truckee River Settlement Act in order to protect access to the groundwater basin and to keep that groundwater from being exported to Nevada. Director Sutton moved that all future contacts between the District and WestPac be directly between the two entities. Further, that Simon Hydro-Search be informed that they are not to provide WestPac with any information that would help them pursue water development in the Truckee area or take them on as a client. Reports prepared by Hydro-Search for the District are not to be shared with any other person. The motion was seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. (Government Code Section 6254(e), a portion of the California Public Records Act, specifically provides that public agencies are not required to disclose geological and geophysical data and similar information relating to utility system development if such 114192 Pg 3 • materials were originally obtained in confidence.) DISCUSSION OF ANNEXATION OF MARTIS VALLEY GROUNDWATER BASIN AND POSSIBLE DIRECTION For quite a while the District has discussed the possibility of annexing that portion of the Martis Valley groundwater basin not already in its territory. The PUD has declared its intent to prepare a groundwater management plan to carefully manage the groundwater resource; it would be more meaningful if the entire groundwater basin could be brought within its purview. A large development is being planned for a portion of the basin outside of the District boundary. The developers of Gooseneck Ranch have asked the PUD to serve them. After some discussion, Director Corbett moved that the issue of annexing the Martis Valley groundwater basin into the District (for electricity as well as water) be referred to the Water Committee and that the Committee work with staff to develop a full and detailed report and recommendation for Board consideration. The motion was seconded by Director Sutton. All Directors, aye, by voice vote. SO MOVED. CERTIFICATES OF PARTICIPATION - STATUS REPORT - TRANSFER OF FUNDS RELATING TO SCADA PROJECT - TRANSFER OF FUNDS RELATING TO T&S . CONSTRUCTION, CHANGE ORDER NO. 4 - TRANSFER OF FUNDS RELATING TO ARMSTRONG HIGH PRESSURE PROJECT The status of the Certificates of Participation, Water System Improvement Project, was reviewed briefly. Director Maass moved, and Director Sutton seconded, that the Board authorize staff to reimburse the Water Department Fund from the 1991 Certificates of Participation, Water System Improvement Project funds for work performed by SandelAvery on the SCADA system in the amount of $78, 127. 79. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Corbett seconded, that the Board authorize staff to reimburse the Water Department General Fund from the 1991 Certificates of Participation, Water System Improvement Project funds for miscellaneous parts in relationship to constructing the SCADA system in the amount of $9,638.30. All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board authorize staff to reimburse the Water Department General Fund from the 1991 Certificates of Participation, Water System Improvement Project funds for T&S Construction Change Order No. 4 in the amount of $25,000,•seconded by Director Corbett. ROLL CALL: Corbett, Maass and Aguera, 40 114192 Pg 4 I aye, Sutton, no; ✓ones, absent. SO MOVED. WORKSHOP ON 1993 BUDGET DIRECTION TO SCHEDULE A PUBLIC HEARING TO CONSIDER A WATER RATE ADJUSTMENT The major budget items for 1993, projected cash flow statements for 1993 through 2002, and proposed water rate increase were reviewed. After some discussion, the Chairman directed that the Manager bring back to the Board at the next meeting three funding proposals (the current proposal increasing the domestic flat rate by $2.45, a $1.50 increase and a $2.00 increase), a financing plan to keep the Water Department solvent for the next several years and a plan on how to creatively use the building fund. The public hearings on the budget, water rate adjustment, and compensation adjustment for the General Manager are to be rescheduled for the first meeting in February. Consideration of a compensation adjustment for the other management employees is to be placed on that agenda also CONSIDERATION OF MINUTES - DECEMBER 21, 1992, POSSIBLE DIRECTION Director Corbett moved, and Director Maass seconded, that the Board approve the minutes of December 21, 1992 as presented. ROLL CALL: Corbett, Maass and Aguera, aye; Jones, absent; Sutton, no. SO MOVED. CORRESPONDENCE There was no correspondence reviewed by the Board. BILLS FOR APPROVAL Director Corbett moved that the bills presented for consideration be approved for payment,seconded by Director Maass. All Directors, aye, by voice vote. SOMOVED. STAFF REPORT A complete copy of the staff report has been attached hereto Financial reports Attached are the financial reports for the District through November 1992, consisting of the investment report, statement of general fund, electric and water income . 114192 Pg 5 statements, and electric and water balance sheets. No storm related outages The past several years have been spent strengthening the electric distribution system, rebuilding the weak portions of the system and trimming trees in the rights-of-way. No outages have been caused by the heavy storms so far this year. Town council candidacy of Michael Connell Mike Connell is interested in serving on the Truckee Town Council but wants to make sure that no problems develop with respect to his duties at the TDPUD. If the Directors have any concerns with his candidacy he would like to hear them. CLOSED SESSION The Board adjourned to closed session at 10:50 PM in accordance with Government Code Section 54956.9(a) to discuss the Black grievance. RETURN TO PUBLIC SESSION The Board returned to public session at 10:56 PM. There was no action taken or • direction given as a result of closed session. ADJOURNMENT There being no furtherbusiness before the Board, the meeting was adjourned at 10:57 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT ep R. Ague , P siden Prepared by Susan M. Craig, Deputy District Clerk smc 114192 Pg 6