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HomeMy WebLinkAbout1993-01-18 Min - Board REGULAR MEETING January 18, 1993 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:11 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, Bob Jones, ✓im Maass and Patricia Sutton were present, Director John Corbett was expected(and arrived at approximately 8:55 PM). EMPLOYEES PRESENT: Mary Chapman and Peter Holzmeister. CONSULTANTS PRESENT.• Attorneys Steve Gross and John Phelps; Consulting Engineer, Keith Sauers. WORKSHOP ON 1993 BUDGET The 1993 Budget was presented to the Board in early December. It proposes no new staff and no electric rate increase. It continues an emphasis on electric and water system maintenance. The electric system reliability will be improved by extending three phase circuits to loop sections of the system. Major budget items and the need to increase water revenues over the next few years were topics discussed at the last Board meeting. Staff was asked to consider three different levels of rate increases ($1.50 per month, $2.00 per month and $2.45 per month), to use the building restricted fund in concert with these options, and to analyze the long term impacts. Staff reviewed the analyses of rate increase options with the Board(identified as A-1, 2 and 3, and B-1, 2 and 3; the number 1 option is an increase of $1.50 per month, the number 2 option is $2.00 per month, and the 3 option is $2.45 per month). The A options use the building restricted fund in level payments and exhaust its balance over the remaining life of the bonds. The B options use the building restricted fund in larger payments in the early years and declining payments in the later years. All options provide a balanced budget in 1993, but differ in their long term effects. The smaller the increase in 1993, the larger the increase needed in the future. A larger increase in 1993 results in more modest increases in later years. A hearing has been scheduled for the next Board meeting to discuss the water rate increase options and the 1993 budget. PUBLIC INPUT There was no public input. CONSIDERATION OF RESOLUTIONS APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS ON PORTIONS OF THE SAFE DRINKING WATER BOND LAW PROJECT (PROP 55): DOWNTOWN PIPELINE REPLACEMENT PROJECT, GATEWAY 1118193 Pg 1 . TANK, CHLORINATION STATIONS Sauers Engineering has prepared contract documents, plans, specifications and engineering estimates for the Downtown Pipeline, Chlorination Station and Gateway Water Tank projects. PUD staff provided input and review; contract documents were edited by District legal counsel; Jess Morehouse of State Health Services provided technical review and formally notified the Department of Water Resources that the plans and specifications were approved by Health Services. The project schedule calls for construction of Phase 1 this summer. The Engineer's estimates for the three contracts are: Downtown, $946,000; Chlorination stations, $206,000, Gateway water tank, $692,000. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9302 approving plans, specifications and contract documents and issuing a call for bids on the following Safe Drinking Water Bond Law Projects: Downtown Pipeline Replacement, Gateway Tank and Chlorination Stations. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION APPOINTING MARY CHAPMAN AS ACTING GENERAL MANAGER TO HANDLE ALL MATTERS PERTAINING TO DEBI BLACK . Director Jones moved,and Director Corbett seconded, that the Board adopt Resolution No. 9303 appointing Mary Chapman as Acting General Manager to handle all matters pertaining to Debi Black. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF AUTHORIZING THE BOARD PRESIDENT TO SIGN THE NATIONWIDE LIFE INSURANCE COMPANY PAYOR DESIGNATION FORM WITH RESPECT TO PENSION PLAN DISBURSEMENTS Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution 9304 designating Nationwide Life Insurance Company as payor of the employee pension plan distributions and authorized the General Manager (rather than the President) to execute such plan designation form as the Plan Administrator. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF MINUTES - JANUARY 4, 1993; POSSIBLE DIRECTION Director Maass moved, and Director Corbett seconded, that the Board approve the minutes of January 4, 1993 as presented. ROLL CALL: Corbett, Jones, Maass and Aguera, aye; Sutton, no. SO MOVED. CORRESPONDENCE • There was no correspondence discussed by the Board. BILLS FOR APPROVAL 1118193 Pg 2 ® Director Maass moved, and Director Corbett seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the Staff Report is attached to these minutes. Monthly Bacteriological Report The Board was provided with the water quality report for the month of November 1992. Discussion of arsenic in wells Keith Sauers' memo regarding arsenic in Glenshire wells was reviewed. Arsenic occurs naturally in soils. The levels detected in District wells are within the limits established by regulatory agencies. November Budget Report Attached is a budget summary for November 1992. American Management Association class on the Self-directed Work Force Each year Manager Holzmeister has been attending a class sponsored by the AMA. There has been a logical progression in the subject matter. The result is a redefinition of the management process at the PUD. The next course, "Self-directed Work Force, " is directed towards improving organizational effectiveness through greater employee involvement. This will help the department heads develop the tools they need to use. He will check into the cost of having an instructor come to Truckee to conduct this two and one half day class. CLOSED SESSION The Board adjourned to closed session at approximately 10:05 PM to discuss the Black grievance in accordance with Government Code Section 54956.9(a) and personnel in accordance with Section 5495T RETURN TO PUBLIC SESSION The Board returned to public session at 10:25 PM. There was no action taken or direction given as a result of closed session. • ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:26 1118193 Pg 3 PM. TR06XEE DONNER PUBLIC UTILITY DISTRICT o ph . Aguera, P ntl Prepared by Susan M. Craig, Deputy District Clerk smc • 1118193 Pg 4