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HomeMy WebLinkAbout1993-02-16 Min - Board SPECIAL MEETING February 16, 1993 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 5:41 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Dave Rully, Kathy Neus, Scott Terrell, Bob Quinn, Peter Holzmeister, Mary Chapman and Susan Craig. CONSULTANTS PRESENT: Attorneys Steve Gross and John Phelps. CONSIDERATION OF A RESOLUTION ADJUSTING THE COMPENSATION OF CERTAIN MANAGEMENT EMPLOYEES At a previous meeting, the Board discussed the proposal to increase the salaries of management and confidential employees by 4.5%. An increase in the pension contribution from 8% to 10% was also proposed. Director Corbett moved, and Director Jones seconded, that the Board adopt Resolution No. 9306 affecting a compensation adjustment for certain management employees. Discussion ensued about the new positions of Electric Superintendent, Planning Services Manager and Support Services Manager. Also, the question was raised as to whether or not the salaries used in the comparison with other special districts include a social security contribution as well as pension plan contribution. Director Sutton moved, and Director Aguera seconded, that the resolution under consideration be amended to exclude the Planning Services and Support Services Managers from those management employees receiving a salary increase at this time. Further, the District's contribution to the ICMA Deferred Compensation Plan is to remain at 8%. ROLL CALL: Corbett, no; Jones, yes; Maass, no; Sutton, yes; Aguera, yes. SO MOVED. ROLL CALL vote on the motion to adopt Resolution No. 9306 (as amended): all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION APPOINTING ADMINISTRATIVE SERVICES MANAGER AS FISCAL AGENT FOR PURPOSES OF PROPOSITION 55 Director Jones moved, and Director Corbett seconded, that the Board adopt Resolution No. 9310 designating the Administrative Services Manager to act as fiscal agent for the District's Safe Drinking Water Loan Contract E53311 (Prop 55 loan) with the State of California, Department of Water Resources. ROLL CALL: all Directors, aye. SO MOVED. 2116193 Pg 1 • CONSIDERATION OF WRITING OFF DELINQUENT ACCOUNTS The Board reviewed the current write-off list. It represents all accounts that closed on June 30, 1992 and prior that still have an outstanding balance. Director Jones moved that the Board write-off the accounts on the list attached totaling $8,944.02 and that staff continue to maintain records of these customers for collection should they apply for service in the future. The motion was seconded by Director Corbett. ROLL CALL: all Directors, aye. SO MOVED. Counsel Phelps was directed to look into whether or not the write-off list should be kept confidential in the future. CONSIDERATION OF AMENDING CUSTOMER DEPOSIT POLICY Staff is proposing that the deposit policy be amended to allow homeowners to provide a good reference letter in lieu of a deposit. After some discussion, Director Maass moved, and Director Corbett seconded, that the Board amend Section 5.01.010 of the TDPUD Code, The Residential Customer Deposit Policy, as follows: Homeowners who are able to provide the District with a letter of reference from a previous utility company showing a satisfactory payment history will not be required to pay a deposit as long as their account is paid in a timely manner. All Directors, aye, by voice vote. SO MOVED. It was suggested that staff review the entire deposit policy to see if other amendments are necessary. CONSIDERATION OF ADOPTING A MODEL ENERGY CONSERVATION PLAN Adoption of a policy statement for a model energy conservation program does not restrict the TDPUD to any particular conservation programs but rather demonstrates a commitment to serve customers. CMUA believes that voluntary participation in this type of project will currently allow public utilities to define their own conservation plans and possibly forestall further regulatory or legislative initiatives. The CMUA is encouraging the PUD Board to formally adopt this statement, The implementation of the activities in the program in the District's service area will benefit the District's customer/owners. Director Jones moved that the Board adopt a policy statement for a model energy efficiency program, Resolution No. 9311; seconded by Director Sutton. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF PURCHASING A VEHICLE FOR THE ELECTRIC SUPERINTENDENT • it is estimated that the newly hired Electric Superintendent will split his time between office work and field work on a ratio of approximately 60140. His effectiveness requires 2116193 Pg 2 . that he be actively involved in what the crews are doing in the field; this requires being mobile. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No, 9307 approving specifications and calling for bids on a multi-purpose sport utility vehicle for the Electric Superintendent. There was some discussion. Thereafter, Director Sutton moved that the matter be tabled and staff be directed to do an analysis of the usage and distribution of vehicles. Motion failed for lack of a second. ROLL CALL vote on Resolution No. 9307: all Directors, aye, with the exception of Director Sutton, who voted no. SO RESOLVED. CONSIDERATION OF A RESOLUTION ADOPTING CERTAIN BUDGET OVERHEAD RATES FOR USE DURING 1993 The proposed resolution lists the overhead rates that were used in calculating the 1993 budget. These rates were allocated throughout the budget to arrive at each line item. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9308 adopting certain overheads to be used in conjunction with the Uniform ® Construction Cost Accounting ordinance. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION APPROVING THE ANNUAL DISPLAY AD CONTRACT WITH THE SIERRA SUN Director Maass moved thatthe Board adopt Resolution No. 9309 approving the execution of an annual advertising contract with the Sierra Sun; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF GIVING DIRECTION TO SIMON HYDRO-SEARCH REGARDING CONFIDENTIALITY OF HYDROGEOLOGIC REPORTS At the last meeting, the Board discussed its desire to have the hydrogeologic reports prepared by Simon Hydro Search remain confidential. Director Maass moved, and Director Sutton seconded, that the Board authorize staff to direct Simon Hydro Search to regard as confidential any hydrogeologic reports or related work product prepared for the Truckee Donner Public Utility District. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF SCHEDULING A PUBLIC HEARING TO CONSIDER • ADJUSTING THE GENERAL MANAGER'S COMPENSATION There was some discussion as to how an item should be taken off the table and returned 2116193 Pg 3 • to the agenda. Director Corbett moved that consideration of adjusting the General Manager's compensation be taken off the table and that the Manager present his annual report to the Board at the next meeting. A public hearing to consider a compensation adjustment is to be set for March 15. Director Maass seconded the motion. All Directors, aye, with the exception of Director Sutton, who voted no. SO MOVED. CLOSED SESSION The Board adjourned to closed session at 6:44 PM to discuss personnel matters, the Black grievance and pending litigation in accordance with Government Code Sections 54957, 54956.9(a) and 54956.9(b)(1). RETURN TO PUBLIC SESSION The Board returned to public session at 7:19 PM. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:20 PM ® T CKEE DONNER PUBLIC UTILITY DISTRICT o eph R. Aguera, sident Prepared by Susan M. Craig, Deputy District Clerk smc 2116193 Pg 4