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HomeMy WebLinkAbout1993-03-01 Min - Board REGULAR MEETING • March 1, 1993 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:12 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, Kathy Neus, Bob Quinn, Dave Rully and Scott Terrell. CONSULTANTS PRESENT.• Attorneys Steve Gross and John Phelps; Keith Sauers of Sauers Engineering, Eric Sandel of Sandel/Avery Engineering. OTHERS PRESENT: Bill QuisneU; Alan Harry of WestStar. CONSIDERATION OFRESOLUTIONAUTHORIZING TRUCKEE RIVERBANK TO HONOR CERTAIN FACSIMILE SIGNATURES . There was some discussion and staff was asked to report back to the Board with respect to the procedure used to store the facsimile stamps used by several Directors. Thereafter, Director Corbett moved, and Director Jones seconded, that the Board adopt Resolution No. 9312 authorizing Truckee River Bank to honor certain facsimile signatures. ROLL CALL: All Directors, aye. SO RESOLVED. CONSIDERATION OF APPOINTING BOARD COMMITTEES The Chairman made committee appointments as follows: Electric Committee - Joe Aguera and Jim Maass, Water Committee - Pat Sutton and Bob Jones; Finance Committee - John Corbett and Bob Jones; Communications Committee - Jim Maass and John Corbett; Board/Manager Relations Committee -Joe Aguera and Pat Sutton. The Electric Committee scheduled a meeting for 3: 30 PM on Tuesday, March 9; the Water Committee will meet on Wednesday, March 10 at 1:30 PM. CONSIDERATION OF A RESOLUTION DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WITH IN CONNECTION WITH THE PURCHASE OF ELECTRIC DISTRIBUTION SYSTEM RECLOSERS There was some talk about why the District uses Cooper Power System reclosers and controls exclusively. Thereafter, Director Corbett moved that the Board adopt . 311193 Pg. 1 • Resolution No. 9313 directing that competitive bidding be dispensed with in connection with the District's purchase of reclosers and controls,seconded by Director Jones. ROLL CALL: Corbett, Jones, Maass and Aguera, aye; Sutton, abstained. SO RESOL VED. PUBLIC INPUT Alan Harry, Managerof WestStar Cable TV, advised thatReno stations have petitioned to be broadcast in their local markets. That right is protected under the Cable Television Consumer Protection and Competition Act of 1992, requiring WestStar to carry Reno stations if they make such a request. Adding more stations would require additional capital investment in the microwave system. He mentioned the survey presently in progress which asks customers to vote on the three stations that should go and spoke briefly of the "must carry" and "Syndex" rules. ✓im Maass, who has an interest in this matter, received a number of letters from WestStar customers and said that he would like to get together with Mr. Harry to discuss various options. SCADA SYSTEM PROJECT - CONSIDERATION OF AN AMENDMENT TO SANDEL AVERY ENGINEERING'S CONTRACT - CONSIDERATION OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ISSUING A CALL FORBIDS FOR AN ELECTRICAL CONTRACTOR TO FURNISH AND INSTALL SCADA COMPONENTS - CONSIDERATION OF INVOICES FROM SANDEL AVERY ENGINEERING Originally, the District was going to have Sandel Avery prepare comprehensive plans and specifications for a contractor to bid and install all components of the SCADA system except for the proprietary components, but it became clear that substantial dollars could be saved if the District purchased and received certain components guided by Sandel Avery. The proposed amendment to the contract allows for that change in approach. Director Maass moved, and Director Corbett seconded, that the Board approve Amendment No. 1 to the Agreement for Engineering Services, Supervisory Control and Data Acquisition. All Directors, aye, by voice vote. SO MOVED. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9314 approving plans and specifications and issuing a call for bids for an electrical contractor to furnish and install, as well as install owner-furnished equipment, for the water system SCADA facilities. The Engineer's estimate is $28,697, the bid opening date was scheduled for April 8 at 2:00 PM. ROLL CALL: all Directors, aye. SO RESOLVED. Afterreviewing the invoices from SandelAvery totaling $25.494.69, Director Corbett 0 311193 Pg. 2 moved that the Board approve payment and that the amount be transferred from the COP water system improvement acquisition fund to reimburse the District general fund. The motion was seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AUTHORIZING SAUERS ENGINEERING TO PREPARE A WALL MAP OF THE ELECTRIC SYSTEM Staff is requesting a large wall mounted map of the PUD's entire electric system. /t would be useful to have during outages and to refer to for planning as well as helping to properly schedule outages for maintenance tasks. Director Maass moved, and Director Corbett seconded, that the Board authorize Sauers Engineering to prepare an electric system map as outlined in their proposal of February 23, 1993 on a time and material basis not to exceed $3,000. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTIONADOPTING A POLICYAND RATE SCHEDULEFOR STREET LIGHTS AND SECURITY LIGHTS Staff, in reviewing the District's present street/security light practices, believe the utility is losing money on present arrangements as the amount charged doesn't cover the cost of the energy needed. The proposed new monthly rates are $10 for 100w HPS, $15 for 200W HPS and $20 for 400W HPS. These rates would cover labor, material, overhead and the energy used. Customers would pay all actual costs of the equipment and installation. Director Maass moved, and Director Corbett seconded, that the Electric Committee review this matter at its meeting, and that a public hearing to consider the rates be set for 7:30 PM on March 15. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A PROFESSIONAL DEVELOPMENT POLICY At a recent meeting the Board discussed the need for a policy regarding training and the reimbursing of management employees who pursue education that benefits the District. After reviewing the proposed resolution, Director Maass moved that the Board adopt Resolution No. 9315 approving a policy regarding support for professional development for managerial staff; seconded by Director Sutton. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION ESTABLISHING AN AMENDED POLICY AUTHORIZING THE FINANCING OF FEES AND/OR LINE EXTENSIONS • 311193 Pg. 3 There was some discussion of the Henrickson development agreement during a recent Board meeting, and the Manager was directed to bring back to the Board for consideration a policy change whereby any development agreement containing a provision for the District to finance fees and/or line extensions would be subject to Board approval. Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution No. 9316 rescinding Resolution No. 9241 and establishing an amended policy authorizing the financing of fees and/or line extensions. ROLL CALL: All Directors, aye. SO RESOLVED. CONSIDERATION OF A POLICY CONCERNING REVIEW OF PERFORMANCE AND COMPENSATION OF MANAGEMENT EMPLOYEES During the February 16 meeting, two department heads were passed over for pay raises. Based on comments from Directors, it is believed the individuals were passed over because they are new to their positions, not because of any performance problems. After reviewing the proposed policy, Director Maass moved that the Board direct the Manager to conduct a written performance evaluation of each new department head at the conclusion of his or her first six months in that position and recommend to the Board an appropriate compensation adjustment, seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF MINUTES OF FEBRUARY 16, 1993 REGULAR AND SPECIAL MEETINGS Director Maass moved, and Director Corbett seconded, that the minutes of the special meeting of February 16, 1993 be approved as presented. ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. Director Maass moved, and Director Corbett seconded, that the minutes of the regular meeting of February 16, 1993 be approved as presented. It was pointed out that the wording in the motion relating to the Black grievance appears to be inaccurate. Director Maass withdrew his motion and said he would listed to the tape recording and present a correction if necessary. CORRESPONDENCE The District recently received a letter from the TSD Executive Officer, Oz Butterfield, requesting payment for sewer laterals damaged in the Tahoe Donner pipeline replacement project area. 311193 Pg. 4 In August of 199Z the Board directed that consideration of an agreement with the Truckee Sanitary District regarding sewer laterals in that area be postponed until all matters between the PUD and the contractors are resolved. The Chairman directed that reconsideration of the TSD invoices be placed on the next meeting agenda and that the Manager correspond with Mr. Butterfield to keep him advised. BILLS FOR APPROVAL Director Corbett moved, and Director Jones seconded, that the bills presented for consideration be approved for payment. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report has been attached for reference. Insurance quotes F. B. Hall has been asked to survey the insurance market and give a quote for insurance coverage. The current insurance package is up for renewal on May 1, 1993. Retirement contribution survey At the last Board meeting the Directors considered a recommendation to increase the retirement contribution for management employees by two percent. A question was raised as to whether the other Districts surveyed participate in the Social Security System. They were resurveyed and it was found that they all participate in Social Security in addition to the retirement contribution. Water quality report The water quality report for the month of January is attached. All samples were free of bacteria. Report on TTSA observation well The Board was provided with a letter from Don McKechnie of TTSA regarding the results of testing at the observation well. The findings will be explained and discussed at a future Board meeting. Prop 55 program bid opening 311193 Pg. 5 The preliminary results of the bid opening for the Downtown Pipeline Replacement and Chlorination Stations were given. Bids for the Gateway Tank were not opened as an existing right-of-way question has not been resolved. Sauers Engineering will be ready with recommendations at the March 15 meeting. WATER CONSERVATION Bill Quisnell, present in the audience, noted there was nothing about water conservation in the District's recent newsletter. The Board advised that Scott Terrell, Planning Services Director, will be in charge of both energy and water conservation programs. CLOSED SESSION The Board adjourned to closed session at 8:55 PM to discuss personnel matters, the Black grievance and pending litigation in accordance with Government Code Sections 54957, 54956.9(a) and 54956.9(b)(1). RETURN TO PUBLIC SESSION The Board returned to public session at 10:20 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:21 PM. T CKEE DONNER PUBLIC UTILITY DISTRICT o e h R. guera esident Prepared by Susan M. Craig, Deputy District Clerk smc • 311193 Pg. 6