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Home My WebLink About1993-03-15 Min - Board REGULAR MEETING March 15, 1993 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:12 PM in the TDPUD Board Room by President Aguera. In accordance with Distrlct Code Section 2 08 010 the TDPUD minutes are action only minutes All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Peter Holzmeister, KathyNeus, Bob Quinn and Scott Terrell. CONSULTANTS PRESENT. Attorneys Steve Gross and John Phelps; Engineering Consultant Keith Sauers. OTHERS PRESENT: Bill Quisneli and John Faulk. PUBLIC HEARING- CONSIDERATION OF ORDINANCE ADJUSTING THE GENERAL MANAGER'S COMPENSATION At 7:15 PM, Director Corbett moved that the public hearing to consider adjusting the Manager's compensation be opened; Director Jones seconded the motion. All Directors, aye, by voice vote. There was no public comment. Director Corbett moved, and Director Jones seconded, that the public hearing be closed. Director Corbett moved that, since the performance review of the General Manager was very positive, the Board adopt Ordinance No. 9303 effecting a compensation adjustment for the General Manager increasing his salary by 4.5% retroactive to January 1, 1993. The motion was seconded by Director Maass. ROLL CALL: Corbett, Jones, Maass and Aguera, aye; Sutton, no. SO ORDAINED. CONSIDERATION ADJUSTING THE DEFERRED COMPENSATION CONTRIBUTION FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES At a recent meeting, the Board considered a recommendation to increase the retirement contribution for management employees by two percent. Current policy provides for a contribution equal to eight percent of salary. In re-surveying the other Districts included in the salary comparison, it was learned that they all participate in Social Security in 3115193 Pg. 1 . addition to the retirement contribution. After some discussion, Director Corbett moved that the Board adopt Resolution No. 9317 authorizing an adjustment to the District's contribution to the ICMA deferred compensation plan for certain management and confidential employees; seconded by Director Jones. ROLL CALL: Corbett, Jones, Maass and Aguera, aye; Sutton, no. SO RESOLVED. PUBLIC INPUT There was no public input. PUBLIC HEARING-CONSIDERATION OF ORDINANCE ESTABLISHING RATES FOR STREET AND SECURITY LIGHTING The public hearing was opened at 7:35 PM. There was no public comment, and Director Maass moved to close the public hearing; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. The Electric Committee discussed the issues of street and security lighting at its March 9 meeting. it was the committee's consensus that street lights, by definition, are those lighting systems installed along public and governmental corridors; security lights are those systems that are installed on private and commercial property . At the March 1 meeting, the Board reviewed the monthly and yearly expenses of lighting systems and a proposed new monthly rate. After some discussion, Director Maass moved, and Director Corbett seconded, that the Board adopt the street and security light policy as submitted during the meeting of March 1 (and amending District Code Sections 7.52.010 and 7.52.020). All Directors, aye, by voice vote. SO MOVED. Director Maass moved that the Board adopt Ordinance No. 9304 rescinding Ordinance No. 7906 and establishing new rates for street and security lighting; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO ORDAINED. FCC TYPE RADIO MODEMS FOR SCADA - CONSIDERATION OF RESOLUTION AWARDING BID As authorized by the Board, Sandel/Avery Engineering prepared specifications and the District solicited bids for the purchase of 43 FCC type radio modems for the SCADA system. Four bids were received, including one bid from Sandel/Avery. It was the low bid and submitted in the same manner as the others. Their bid included no profit to Sandel/Avery, it merely passed through their cost, sales tax and shipping. It was a sealed bid, opened and read aloud in public along with the other bids. • 3115193 Pg. 2 • Counsel Phelps advises that it is proper for Sandel/Avery to submit a bid and the contract can be awarded to them if they are the low bidder. A resolution setting forth the pertinent facts was reviewed. Director Corbett moved, and Director Jones seconded, that the Board adopt Resolution No. 9318 awarding the bid for FCC type radio modems to Sandel/Avery Engineering. ROLL CALL: Corbett, Jones, Maass and Aguera, aye; Sutton, no. SO RESOLVED. SAFE DRINKING WATER BOND LAW PROJECT (PROP 55) - REVIEW OF ENGINEER'S RECOMMENDATION AND POSSIBLE AWARD OF CONTRACT FOR DOWNTOWN PIPELINE PROJECT- REVIEW OF ENGINEER'S RECOMMENDATION AND POSSIBLE AWARD OF CONTRACT FOR CHLORINATION STATIONS Bids for the Downtown Pipeline and Chlorination Stations were opened on March 1. The Downtown job attracted 13 bidders; bids ranged from $793,219 to $1,366,633.80. The Engineer's estimated was$945,819. Sauers Engineering has reviewed the low bid, from Arcadian Enterprises, and found it to be in order and responsive to the bid requirements. Director Corbett moved, and Director Maass seconded, that the Board award the bid for the Downtown Pipelines to Arcadian Enterprises, Summit City, California in the amount of$793,219, subject to Department of Water Resources approval. All Directors, aye, by voice vote. SO MOVED. . There were 15 bids for the Chlorination Stations ranging from $139,677 to $271,900. The Engineer's estimate was $206,000. The low bid for the job submitted by James J. Maneatis was reviewed by Sauers Engineering and found to be in order and responsive to the bid requirements. Director Maass moved that the bid for the Chlorination Stations be awarded to James J. Maneatis, Sacramento, California, in the amount of$139,677, subject to Department of Water Resources approval; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF AN ELECTRIC COMMITTEE REPORT ON THE DRAFT ELECTRIC SYSTEM MASTER PLAN, RELATED CONSTRUCTION PROJECTS AND POSSIBLE DIRECTION - CONSIDERATION OF ADOPTION OF THE ELECTRIC SYSTEM MASTER PLAN - CONSIDERATION OF A RESOLUTION APPROVING SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR MATERIAL FOR EXTENDING TAHOE DONNER CIRCUIT #2 TO TRUCKEE SUBSTATION CIRCUIT #5 - CONSIDERATION OF A RESOLUTION APPROVING SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR AN ELECTRIC DISTRIBUTION CONTRACT CREW The Electric Committee met on March 9 and reviewed the draft Electric System Master Plan. The plan includes extensive staff input and considerable revision based on staff comments and suggestions; it is a collaborative effort between R. W Beck engineers and District staff. Based on its findings, two generic high priorities have been identified - • 31151,93 Pg. 3 . improvement of Truckee Substation and the completion of major circuit loops. if addressed, they will make the entire system more flexible, reliable and integrated. It will allow staff to restore service more quickly during serious system failures. Prior to adopting the Master Plan, it will be necessary to go through the environmental process. After discussion, Director Maass moved that the Board adopt Resolution No. 9319 approving specifications and contract documents and issuing a call forbids for wire, poles and related equipment to upgrade the electric system; seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 9320 approving specifications and contract documents and issuing a call for proposals for miscellaneous overhead and underground line work on electrical lines. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF A RESOLUTION REJECTING ALL BIDS FOR PURCHASE OF A MULTI-PURPOSE SPORT UTILITY VEHICLE AND AUTHORIZING THE GENERAL MANAGER TO NEGOTIATE THE PURCHASE OF SAID VEHICLE Two bids for a vehicle for the Electric Superintendent, one from F. B. Hart and the other from Winkle Pontiac GMC, were received. Both bidders met the specifications with the exception of providing the required bid bonds. According to Counsel Phelps, the bids did not comply with District instructions and may be rejected. Since the law has been satisfied, purchase price of the vehicle may be negotiated. Director Corbett moved that the Board adopt Resolution No. 9321 rejecting bids for a multi-purpose sport utility vehicle for the Electric Superintendent and authorizing the General Manager to negotiate the purchase of said vehicle. Director Jones seconded the motion. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF AUTHORIZING TRANSFERS FROM VARIOUS RESTRICTED FUNDS TO THE GENERAL FUND -FROM THE WATER METER RESTRICTED FUND TO THE WATER GENERAL FUND - FROM THE PREPAID CONNECTION FEE RESTRICTED FUND TO THE WATER GENERAL FUND - FROM THE COP WATER SYSTEM IMPROVEMENT PROJECT ACQUISITION RESTRICTED FUND TO THE WATER GENERAL FUND - FROM THE WATER FACILITIES FEES FUND TO THE WATER GENERAL FUND During 1992, the District installed 86 water meters at service locations that were connected to the system prior to 1992. A portion of the connection fees paid by these customers was set aside in a restricted fund at the time of payment. The fund currently has a balance of$709,267.96. Director Maass moved, and Director Corbett seconded, that the Board authorize the transfer of$11,610 representing 86 meters at a cost of$135 each from the reserve for future meters restricted fund to reimburse the water general • 3115193 Pg. 4 fund. All Directors, aye, by voice vote. SO MOVED. Between June 1990 and December 1992, the Water Department installed ten new water services in Ponderosa Ranchos and 12 new water services in Martis Woods Estates. The developers of these two subdivisions prepaid the connection fees to cover the costs of the connections. The fund currently has a balance of $70,818.69. Director Corbett moved that the Board authorize the transfer of $8,300 representing 22 water service connections at a cost of $450 each from the Martis Woods and Ponderosa Ranchos prepaid connection fee restricted fund to the water general fund. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Between January 1, 1992 and the end of February 1992, the Board authorized payments to SandeilAvery Engineering, Sauers'Engineering and others for services and products received in regards to the SCADA system. Some of the invoices were paid but have not yet been authorized for transfer. Director Corbett moved, and Director Maass seconded, that the Board authorize the transfer of$43,072.97 for work relating to the SCADA project from the 1991 certificates of participation water system improvement project acquisition fund to reimburse the water general fund. All Directors, aye, by voice vote. SO MOVED. At the January 4, 1993 Board meeting, the Board was asked to authorize staff to reimburse the water general fund from the 1991 COPS. The final contract price for the project was $82,126; the total project cost was $94,080.51. The minimum life expectancy of the project is 50 years. Director Corbett moved, and Director Jones seconded, that the Board authorize the transfer of $94,080.51 for the Armstrong high pressure pipeline extension project from the 1991 certificates of participation, water system improvement project acquisition fund to reimburse the water general fund. All Directors, aye, by voice vote. SO MOVED. In December, the Board authorized staff to reimburse the water general fund from facilities fees (post AB-1600 deposits, Zone #1, Gateway) for the Donner Trails #2 project. A final payment in the amount of$2,788 was made to Resource Development on February 1, 1993. Director Corbett moved that the Board authorize the transfer of $2,788 for the final payment made to Resource Development for the Donner Trails #2 tank from the water facilities fees post AB-1600 deposits, Zone 1, to reimburse the water general fund; seconded by Director Jones, All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR FURNISHING THE DISTRICT'S SECOND FLOOR OFFICE SPACE This item was put over as the specifications are not yet complete. CONSIDERATION OF MINUTES OF FEBRUARY 16, 1993 REGULAR MEETING AND 0 3115193 Pg. 5 . MARCH 1, 1993 MEETING Director Maass moved, and Director Corbett seconded, that the minutes of the February 16, 1993 regular meeting be approved as corrected. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Jones seconded, that the minutes of March 1, 1993 be approved as presented. ROLL CALL: Corbett, Jones, Maass and Aguera, aye; Sutton, no. SO MOVED. CORRESPONDENCE There was no correspondence discussed by the Board. BILLS FOR APPROVAL Director Corbett moved that the bills presented for consideration be approved for payment and that staff be authorized to transfer the money for payment of SCADA invoices out of COP funds on deposit with LAIF to reimburse the general fund; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT . A complete copy of the Staff Report is attached to these minutes for reference. Water quality report The bacteriological report for the month of February 1993 is attached; all samples taken were negative. Sun screens for District headquarters building The District will be installing sun screens on the windows at a cost of$6,500. This will cut down on the heat during the summer months. Truckee Chamber of Commerce mixer scheduled at TDPUD Scott Terrell has been participating in the Truckee Chamber activities as a representative of the District. They have scheduled a monthly mixer to take place at the PUD and Century 21 on March 24 from 5:00 to 7:00 PM. Facsimile signature stamp procedure A report was given on the procedure followed for securing the facsimile signature stamps • 3115193 Pg. 6 belonging to Directors Aguera, Corbett, Jones, Maass and Manager Holzmeister. Simor HydroSearch report The Board asked to receive a review of the confidential Simon HydroSearch hydrogeologic report. CLOSED SESSION The Board adjourned to closed session at 9:45 PM to discuss pending litigation and real estate negotiations in accordance with Government Code Sections 54956.9(b)(1) and 54956.8. With respect to the Gateway tank site negotiations, the District's negotiators are Peter Holzmeister and Keith Sauers the property owners are Victoria McIver and Roxie Archie. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:09 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT • There being no further business before the Board, the meeting was adjourned at 11:10 PM. TRL"EE DONNER PUB LlC UTILITY DISTRICT Jo h 0. Aguera, P ident Prepared by �- Susan M. Craig, Deputy District Clerk smc • 3115193 Pg. 7