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Home My WebLink About1993-04-19 Min - Board REGULAR MEETING April 19, 1993 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:10 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones and Patricia Sutton were present; Director James Maass was absent. EMPLOYEES PRESENT: Peter Hoizmeister and Bob Quinn. CONSULTANTS PRESENT: Counsel Steve Gross and Consulting Engineer Keith Sauers. OTHERS PRESENT: There were no others present in the audience. CLOSED SESSION- PROPOSITION 55 WATER SYSTEM IMPROVEMENT PROJECT- DISCUSSION OF CONFIDENTIAL GEOLOGIC TEST HOLE REPORT The meeting was adjourned to closed session at 7:11 PM for the purpose of discussing real property negotiations in accordance with Government Code Section 54956.8. The discussion is in regards to AP 19-460-06 owned by Victoria McIver et al.; AP 19-380-21 owned by John and Irmgard Dornhoffer; AP 19-380-10, Oren B. Stein, Trustee; and AP 19-430-17, Bank of California, Trustee. Peter Hoizmeister and Keith Sauers are the District's negotiators. RETURN TO PUBLIC SESSION The meeting was returned to public session at 7:40 PM. No action was taken or direction given as a result of closed session. PUBLIC INPUT There was no public input. PROPOSITION 55 WATER SYSTEM IMPROVEMENT PROJECT- CONSIDERATION OF POSSIBLE AMENDMENT TO THE PROPOSITION 55 SAFE DRINKING WATER BOND LAW PROJECT - CONSIDERATION OF AN AMENDMENT TO THE SIMON HYDRO SEARCH CONTRACT AND POSSIBLE AUTHORIZATION TO PAYINVOICES The Board reviewed information from the California Department of Health Services addressing arsenic in drinking water and the effect on the District's well development program. it also heard a report on the proposed amendments to some of the Prop 55 Project components. iAfter discussion, Director Corbett moved that the Board approve the revised Proposition 55 Project list dated April 12, 1993, and authorize staff to submit the list to the California 4119193 Pg 1 • Department of Water Resources for review and approval; seconded by Director Jones. ROLL CALL: Corbett, Jones and Aguera, aye; Maass, absent; Sutton, abstain. SO MOVED. Director Jones moved, and Director Corbett seconded, that the Board approve an increase of$7,566.57 in compensation for Simon Hydro-Search. ROLL CALL: Corbett, Jones and Aguera, aye; Sutton, abstain; Maass, absent. SO MOVED. Director Jones moved that the Board authorize staff to pay Simon Hydro-Search invoices totaling $9,166.77 as recommended by Mr. Sauers. The motion was seconded by Director Corbett. ROLL CALL: Corbett, Jones and Aguera, aye; Sutton, abstain; Maass, absent. SO MOVED. SCADA PROJECT - CONSIDERATION OF BIDS FOR INSTALLATION OF SCADA EQUIPMENT; POSSIBLE DIRECTION - CONSIDERATION OF A REQUEST FOR ADDITIONAL COMPENSATION FOR SANDEL/AVERY Three bids for SCADA electrical work were received on April 8, 1993. The low bidder, whose bid is half of the engineer's estimate, has asked that he be allowed to withdraw his bid. In Mr. Sauers' opinion, his bid is not responsive to the requirements of the contract in that it is insufficient to allow him to properly complete the contract. • After discussion, Director Jones moved, and Director Corbett seconded, that the Board find the low bid for construction of SCADA electrical work, submitted by Zintek Electric, Inc., not responsive to the requirements of the contract and that the contract be awarded to Mountain Electric, Inc., in the amount of$25,364.35. ROLL CALL: Corbett, Jones and Aguera, aye; Maass, absent; Sutton, no. SO MOVED. The Federal Communication Commission requirements for licenses to operate radio transmitters at each water facility SCADA site cannot be processed in one application, but must be done in seven applications. There are corresponding increases in the cost to apply for the licenses. Additionally, there were several protests that necessitated resolution. These issues resulted in a change in the cost to get the FCC licenses from $740 to $6,255. Director Corbett moved that the Board approve Amendment No. 2 to the Sandel-Avery Engineering Agreement for Engineering Services, Supervisory Control and Data Acquisition (SCADA) modifying services related to FCC licenses and increasing the Engineer's compensation by$5,515; seconded by Director Jones. ROLL CALL: Corbett, Jones and Aguera, aye; Maass, absent; Sutton, no. SO MOVED. ELECTRIC MASTER PLAN - REVIEW OF DRAFT REPORT - CONSIDERATION OF CEQA INITIAL STUDY, STAFF DETERMINATION AND PROPOSED NEGATIVE DECLARATION; POSSIBLE AUTHORIZATION TO FILE, CIRCULATE AND GIVE . NOTICE TO THE PUBLIC OF THE PROPOSED NEGATIVE DECLARATION AND SCHEDULE A PUBLIC HEARING - CONSIDERATION OF A FINAL INVOICE FROM R. W. BECK 4119193 Pg 2 At the Finance Committee on April 12, 1993, Rick Blumenfeld of Arthur Andersen & Company reviewed the 1992 annual audit. Some suggestions were made to add additional language to the notes making them more clear to readers. Key points covered were as follows: (1) The language used in the audit report was simplified so that it is more meaningful to the average reader; (2) The balance sheet did not change significantly during 1992; (3) The District showed a net loss in operations during 1992 in the amount of ($49,587); (4) The principal on debt was reduced by $240,000; (5) Revenues were up approximately $700,000 - expenses were up approximately $1,420,000; (6) Cash and cash equivalents were down approximately $900,000; (7) Scheduled principal payments for 1993 to 1996 are shown as ranging from $247,673 to $280,833; (8) The bargaining unit defined benefit pension plan status was reviewed. Director Jones moved that the Board accept the 1992 annual audit as prepared by the District's auditors Arthur Andersen & Company; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OFA RESOLUTION APPROVING SPECIFICATIONS AND ISSUING CALL FOR BIDS FOR FURNITURE This item was not ready and put over. CONSIDERATION OF MINUTES OF APRIL 5, 1993 • Director Corbett moved, and Director Jones seconded, that the minutes of April 5, 1993 be approved as presented. All aye by voice vote with the exception of Director Sutton, who voted no. SO MOVED. CORRESPONDENCE Nevada County regarding encroachment permit Nevada County Deputy County Counsel is asking the District to pay $27,850.61 representing inspection fees; Ms. Wellner is threatening litigation. The matter will be discussed during closed session. Fred Caso Mr. Caso has a home on Fox Meade Lane and is asking about receiving water service from the PUD. The matter will be discussed by the Water Committee. Blume family A letter of acknowledgment and thanks was received from the Blume family. BILLS FOR APPROVAL Director Corbett moved, and Director Jones seconded, that the Board authorize payment 4119193 Pg 4 of the bills; further, that staff be authorized to transfer$1,406.60 for Sauers Engineering out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund. All Directors, aye, by voice vote. SO MOVED. STAFF REPORT A complete copy of the staff report is attached to these minutes for reference. Water quality report The water quality report for March 1993 was presented to the Board. The District is still having poor samples from the Northside well. The chlorination program results in clean water in the distribution system, but the problem at the well needs to be addressed. Acquisition of steel frame building The District has an opportunity to acquire an 800 square foot building from Tahoe Forest Hospital and Dale Burt for$5,000. It would be used to store some of the bulky materials that are now kept outside. Director Jones moved, and Director Corbett seconded, that the Board authorize the Manager to acquire the storage building. All Directors, aye, by voice vote. SO MOVED. . Annual safety report Scott Terrell prepared the annual safety report; a copy is attached. Financial reports Attached are the financial reports for the first two months of 1993, including the statement of general fund, investment report, water and electric balance sheets and water and electric income statements. CLOSED SESSION The Board adjourned to closed session at 10:30 PM for the purpose fo discussing pending litigation in accordance with Government Code Section 54956.9(b)(1). RETURN TO OPEN SESSION The Board returned to open session at 10:41 PM. There was no action taken or direction given as a result of closed session. ADJOURNMENT . There being no further business before the Board, the meeting was adjourned at 10:42 PM. 4119193 Pg 5 T,RUCKEE DONNER PUBLIC UTILITY DISTRICT se h R. AgueriKPresident Prepared by Susan M. Craig, Deputy District Clerk SmC 4119193 Pg 6