Loading...
HomeMy WebLinkAbout1993-05-03 Min - Board REGULAR MEETING May 3, 1993 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Aguera at 7:07 PM in the TDPUD Board Room. ROLL CALL: Directors Joe Aguera, John Corbett, Bob Jones, Jim Maass and Patricia Sutton were present. EMPLOYEES PRESENT: Tom Edgman, Peter Holzmeister, Kathy Neus and Susan Craig. CONSULTANTS PRESENT: Consulting Engineer Keith Sauers; Attorneys Steve Gross and John Phelps. OTHERS PRESENT: Bill Quisnell and Brad Stapley. APPOINT MEMBER TO BOARD OF DIRECTORS OF THE TDPUD FINANCING CORPORATION Director Sutton spoke with Ruth Frishman; she is willing to sit on the Board of the TDPUD Financing Corporation. She moved, and Director Maass seconded, that the Board appoint Ruth Frishman to fill the vacant position on the District's Financing Corporation Board of Directors. All Directors, aye, by voice vote. SO MOVED. (Ruth Frishman, P. O. Box 2426, Truckee, CA 96160 - 587-7715) TAHOE DONNER PIPELINE REPLACEMENT PROJECT - CONSIDERATION OF INVOICE SUBMITTED BY TSD Brad Stapley, Assistant Manager of TSD, presented four work orders for services rendered by the Sanitary District as a result of damage due to the Tahoe Donner water line replacement project in the amount of$3,813.10. After some discussion, Director Corbett moved, and Director Jones seconded, that the Board approve payment of TSD WO# 93-0004 for sewer main repair in the amount of $1,837.10. All Directors, aye, by voice vote. SO MOVED. WO#'s 93-0048, 0050 and 0051 will be considered at the next meeting after being verified by the District's Water Foreman, Paul Rose. Mr. Stapley also presented to Mr. Holzmeister a list of 34 other locations that might possibly require repair. TAHOE DONNER PIPELINE REPLACEMENT PROJECT - CONSIDERATION OF RELEASE OF FUNDS TO FORD CONSTRUCTION CO. - CONSIDERATION OF TRANSFER OF FUNDS FROM COP RESTRICTED FUND 513193 Pg 1 These items will be discussed during closed session. • DISCUSSION OF CABLE TELEVISION ISSUES IN TRUCKEE; POSSIBLE ACTION It was noted that Director Maass is interested in various aspects of television in the Truckee community and has been soliciting views from the public. After some discussion of the issue, Director Jones moved that the Board state it has no position respecting any aspect of television in the community, Director Maass is acting strictly on his own in these matters. Corbett, Jones and Aguera, aye; Maass and Sutton, abstain. SO MOVED. PUBLIC INPUT There was no public input. DISCUSSION OF BOARD'S ACTION IN REJECTING ZINTEK BID AS NON- RESPONSIVE; POSSIBLE ACTION At the April 19 meeting, the Board rejected a bid submitted by Zintek Electric on the SCADA project as being non-responsive due to the probability that the bidder would not perform the work properly (based on various excuses given by the bidder for the amount . of their low bid). Since that time Director Sutton investigated and found that Zintek's license has lapsed. The matter was briefly discussed; thereafter, Director Maass moved that the Board reaffirm the Zintek bid as non-responsive. Zintek does not have a valid contractor's license. The motion was seconded by Director Jones. All Directors, aye, by voice vote. SO MOVED. Currently Keith Sauers is verifying only the validity of the license of the contractor who is the apparent low responsive bidder. He asked that the District confirm that this process is acceptable. Director Maass moved, and Director Corbett seconded, that the Board confirm that it supports the practice of verifying the license of the apparent low responsive bidder when making recommendations to the Board for award of a contract. All Directors, aye, with the exception of Director Sutton who abstained. SO MOVED. CONSIDERATION OF BIDS AND POSSIBLE AWARD OF CONTRACTS FOR PURCHASE OF A THREE REEL WIRE TRAILER - PURCHASE OF A SERVICE TRUCK - CONTRACT CREWS FOR ELECTRIC DISTRIBUTION CONSTRUCTION Bids were opened on April 28 for a three-reel cable trailer. The only responsive bid was from Reimers, Inc. of Calimesa, California at a price of $16,087.50. The amount of $20,000 was set aside in the budget for this purpose. 513193 Pg 2 Director Corbett moved, and Director Jones seconded, that the Board award the bid for the three-reel cable trailer to Reimers, Inc. in the amount of$16,087.50. All Directors, aye, by voice vote. SO MOVED. For the 314 ton service truck, two bids were received; both were non-responsive. The price quoted by Winkle Pontiac GMC was lower than that of Suburban Ford. Bill Quisnell suggested the District look into purchasing vehicles through the State pool. Director Maass moved that the Board reject the bids on a 314 ton service truck as being non-responsive; to authorize staff to check into the State plan and, if nothing is available through the State, to negotiate with dealers for the best price. The motion was seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. Two bids for supplying line equipment and labor were opened on April 28 - one from Hawkeye Construction and the other from Harker & Harker. Both bids met all requirements. Director Maass moved, and Director Corbett seconded, that the Board award the bid for dock crews to the low bidder, Hawkeye Construction, Inc. of Troutdale, Oregon in the amount of$175.35 per hour. All Directors, aye, by voice vote. SO MOVED. ELECTRIC MATERIAL BiDS - EXTENSION OF BID OPENING DATE The bid opening for electric material scheduled for April 28 was postponed. The Alder Creek Road project will probably not start this year. The material for that project was specified in the bid documents and amounted to a substantial portion of the requested supplies. The companies submitting bids probably based their quotes on quantity and should be given a chance to modify their proposals. Director Maass moved, and Director Jones seconded, that the bid opening date for electric materials be extended to Monday, May 10, 1993 at 2:00 PM; that all bids received be returned to the vendors and that an appropriate addendum be sent to all bidders. All Directors, aye, by voice vote. SO MOVED. CORRESPONDENCE Nevada County LAFCo letter of April 23, 1993 LAFCo is proposing to amend its Bylaws so that no commission member currently serving as a commissioner or alternate may apply for a staff position with LAFCo. Director Maass moved, and Director Corbett seconded, that the Board direct the President to send a letter in support of the amendment. All Directors, aye, by voice vote. SO MOVED. • BILLS FOR APPROVAL 513193 Pg 3 Director Corbett moved, and Director Maass seconded, that the Board approve the bills presented for payment. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that staff be authorized to transfer the money for payment of the Sandei/Avery and Porter, Simon, Graham, Phelps and Cuttitta bills out of the Certificates of Participation funds on deposit with the Local Agency Investment Fund to reimburse the general fund. STAFF REPORT Chlorination stations contract Regarding the low bid on the Chlorination Stations Project, James Maneatis changed the form of his business from a sole proprietorship to a corporation. The change occurred after submitting the bid but before performing any work on the job. Counsel suggests the District assign the contract to JJM Engineers-Constructors, Inc., the legal name of James Maneatis' business now that it is incorporated. The matter will be placed on the next agenda for consideration. Installation of water meters During March, the Board discussed the appropriateness of retrofitting water meters on all services that staff encounters while doing new service open trenches. Water Superintendent Rully's March 22 memo advises that he made this decision based on expediency and cost effective operating procedures. The cost of the additional meters used in 1992 was less than 2% of the water meter restricted fund. The cost to install them while a crew is on site with an open trench provided by the customer is a minimal additional operating cost compared to making a special trip to the service location with a truck and backhoe to excavate the box at some later date. Another reason to install water meters on existing services is to get a handle on the amount of water used by residences in Truckee. The Manager would like to begin to develop a data base of water use to help understand how much water is used at landscaped versus non-landscaped homes, at different elevations, and so on. This will help focus on water conservation programs in the future and will help in design of water rates when that becomes required. The next agenda is to include validation of the practice of retrofitting water meters on all services that staff encounters while doing new service open trenches. Also, staff is to prepare a program describing how the water use data base can be utilized for review by the Board. Truckee Fire District request for a radio repeater site Joe DeLee, on behalf of the Truckee Fire Protection District, has approached the PUD with a request to use the Donner View station and tank site for a radio repeater. Their present repeater site at Ponderosa Palisades hydro has been experiencing a lot of radio 513193 Pg 4 interference making their communications difficult. The Fire District's radio frequency is compatible with the new SCADA system and the Truckee Sanitary District's repeater (which has been located at Donner view for about ten years). Director Maass moved that the Board direct the Manager to have the Fire District gain approval from the Tahoe Donner Homeowners' Association before proceeding further, seconded by Director Corbett, All Directors, aye, by voice vote. SO MOVED. CLOSED SESSION The Board adjourned to closed session at 8:26 PM for the purpose of discussing pending litigation and real estate negotiations in accordance with Government Code Sections 54956.9(c), 54956.9(b)(a) and 54956.8. The District is attempting to obtain an easement from the following propertyowners:James and Jenny Buchanan, 10711 Silver Spur Drive; Nathan and Carrie Barrett, 10705 Silver Spur Drive; Frederick Jaeger, 10721 Silver Spur Drive. Negotiators for the District are Peter Holzmeister and Keith Sauers. RETURN TO PUBLIC SESSION The Board returned to public session at 8:58 PM. There was no action taken or direction given as a result of closed session. • ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:59 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT ✓ eph R. Aguer resident; 1' Prepared by Susan M. Craig, Deputy District Clerk rim smc 513193 Pg 5