HomeMy WebLinkAbout2013-12-18 Min - Board REGULAR MEETING
December 18, 2013
In accordance with District Code Section 2.08.010 the TDPUD minutes are action
only minutes. All Board meetings are recorded on a digital format which is pre-
served in perpetuity and made available for listening to any interested party upon
their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:00 PM in the TDPUD Board room by President Laliotis.
ROLL CALL: Directors Joe Aguera, Jeff Bender, Bob Ellis, Ron Hemig, and Tony Laliotis
were present.
PLEDGE OF ALLEGIANCE
Director Aguera led the Board and public in the Pledge of Allegiance.
EMPLOYEES PRESENT Sanna Schlosser, Brian Wright, Kathy Neus, Steven Poncelet,
Tricia Phillips, Ian Fitzgerald, Steve Trevino, Kim Harris, Michael Holley and Barbara Cahill
CONSULTANTS PRESENT Steve Gross
OTHERS PRESENT Juanita Schneider
CHANGES TO THE AGENDA
General Manager Holley stated there were no changes to the agenda.
PUBLIC INPUT
There was no public input.
DIRECTOR UPDATE
Director Aguera wanted to wish Juanita Schneider Happy Birthday. Director Hemig said we
have a 90 year old youngster here. She has been the sixth member of the Board for years.
Juanita has been generally an advocate, occasionally a critic. She had done more outside
for our Board than any of us. Thank-you Juanita. Directors Ellis and Bender agreed.
President Laliotis thanked Juanita for her attendance.
CONSENT CALENDAR
CONSIDERATION OF AUTHORIZING THE RETENTION OF UNCLAIMED FUNDS This item
involves the retention funds from unclaimed checks.
1 Minutes: December 18, 2013
CONSIDERATION FOR DESIGNATION OF LABOR NEGOTIATORS FOR THE
GENERAL MANAGER CONTRACT RENEWAL This item involves the appointment of
negotiators to represent the Board regarding the General Manager's Contract.\
CONSIDERATION OF THE AWARD OF A CONTRACT FOR THE PURCHASE OF LED
LIGHTS FOR TRASHION SHOWS This item involves the purchase of LED lights for
Trashion Shows.
CONSIDERATION OF THE PURCHASE OF AN OVERHEAD LINE CONSTRUCTION
SPOOL TRAILER FOR THE ELECTRIC Department This item concerns the purchase
of an overhead line construction spool trailer for the Electric Department.
Director Ellis moved, and Director Hemig seconded, that the Board approve the consent
calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED
ACTION ITEMS
CONSIDERATION OF AN AWARD FOR THE ELECTRIC SYSTEM MASTER PLAN
STUDY UPDATE This matter concerns the 5 year update to the Electric Master plan.
Director Ellis moved, and Director Aguera seconded, that the Board award the Electric
System Master Plan Study to Electrical Consultants, Inc. in an amount of $58,164 plus a
10% change order allowance for an amount not to exceed $63,980.
ROLL CALL: All Directors aye, by voice vote. SO MOVED
CONSIDERATION OF AN INCREASE IN THE CHANGE ORDER AUTHORIZATION
FOR SCADA RELIABILITY IMPROVEMENT PROJECT - PHASE 3 This item concerns
an increase in the Change Order authorization for this project associated with
additional equipment testing and repairs.
Director Ellis moved, and Director Aguera seconded, that the Board authorize an increase
in the change order allowance to Curtis and Sons Construction for the SCADA Reliability
Improvement Project — Phase 3 from $32,804 to $82,804, for a new project total not to
exceed $410,845. ROLL CALL: All Directors aye, by voice vote. SO MOVED
WORKSHOP
OVERVIEW OF DISTRICT VOICE COMMUNICATION REPLACEMENT PROJECT This
item involves an overview of the replacement of radios, telephones, and integration
of all District voice communication devices.
Ian Fitzgerald gave a presentation:
• District's communication technology is beyond useful life
o Radios are 20 years old
o Phone system developed in early 1990's
• District requires reliable communications
o Safety of District personnel
— Working with high voltages
2 Minutes: December 18, 2013
— Responding to natural disasters
— Flagging for traffic control
o Timely restoration of power and water
o More efficient communication with customers
• Previous IT projects/investments provides basis for an IP based communication
o Cisco Network Implementation (2011)
— Firewall, Access Control, Switches, & Wireless Access Points
— Provides the basis for bandwidth and network security
o SCADA Reliability Improvement (2011- Present)
— Optical Network will extend radio tower coverage
o Virtual Server Data Center (2012)
— Reliable, redundant infrastructure to house servers supporting radio, phone,
and communication integration systems
o Off-site Disaster Recovery Center (2013)
— Off-site systems recovery ensures communication
continuation, even if District offices are lost
• New Information
o VOIP Phone System
— Replace PBX phone system
— Provides foundation for future technologies
— Looking at various vendors
o Replacement Radio System
— Replace analog system with IP based radios
— Will allow for GPS, text messages, phone communication
— Allow for reduction of cell phones and costs
— Looking at various vendors
o Communication Integration
— Provide for integrated communication
— Enable VOIP phones to be radios
— Provide future ability to communicate with outside agencies
• Estimated fiscal impact
o VOIP Phone System - $65,000
o Radio System - $160,000
o Communication Integration - $60,000
o Estimated timeline
o VOIP Phone System (Feb —Apr)
o Radio System (Jun —Aug)
o Communication Integration — (Oct— Nov)
There was no public input.
Board discussion:
• What are the numbers for payback? What about the efficiency in the radio and
phone systems?
r' • Significant qualitative and quantities benefits
• Is it a secure environment?
• Will it be able to communicate with other agencies? What are they using?
3 Minutes: December 18, 2013
• Know everything can come together- who else is involved?
• How will the truck devices work as a phone and radio?
• Good to get together under one umbrella.
• Future technology.
• Is this part of the 2014 budget?
• Project cost is really not the aggregate of the three items as really need to replace
the phone system and the radio system.
• Payback is short as will be replacing most cells with the radio system
• Create a backbone for safety, integration.
• Other agencies will recognize the benefits and move to in the future.
CLOSED SESSION
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6,
CONFERENCE WITH LABOR NEGOTIATORS, DISTRICT DESIGNATED
REPRESENTATIVES: AS DESIGNATED IN ITEM # 8 OF THIS AGENDA ABOVE;
UNREPRESENTED EMPLOYEE: GENERAL MANAGER
RETURN TO OPEN SESSION
Report from Closed Session
No reportable action.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 7:36 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Tony Laliotis, President
Prepared by
Barbara Ca0f Deputy District Clerk
4 Minutes: December 18, 2013